Academic Administrative Assistant Jobs

Ann & Robert H. Lurie Children\u2019s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children\u2019s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location
155 E Superior

Job Description
This position will work 40 hours per week and has the potential for 2 remote days per week after passing the probationary/training period.
In this role, the Sr. AA will be scheduling patient appointments, reviewing work queues, and managing provider templates.
Must have a minimum of 3 years of administrative assistant experience to be considered for an interview. Epic experience is highly preferred.

The Administrative Assistant Senior is responsible for performing a variety of administrative duties and managing complex projects and expenses that support clinical and operational initiatives within Departments/Divisions.

Possible duties:
1.\tProvides advanced administrative assistance to clinical and/or operational initiatives.
2.\tManages calendars and coordinates meetings for leadership/faculty.
3.\tDevelops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
4.\tDevelops meeting materials, agendas, and meeting notes upon request.
5.\tProduces correspondence, reports, and presentations using Microsoft Office Suite applications.
6.\tReconciles purchasing card, submits expense reports, purchase orders, and check requests.
7.\tPractices project management; work task breakdowns, prioritization, and scheduling.
8.\tWorks with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
9.\tMay orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
10.\tManages department lists and directories; creates and maintains departmental organization charts.
11.\tLeads medium to large scale projects and performs other duties inherent to a successful project.
12.\tOther job functions as assigned.

Minimum Qualifications:
Bachelor's Degree preferred; minimum of 3+ years' in a comparable role preferred.
Hospital or physician office experience preferred.
Excellent written and verbal communication skills, self-motivated and professional.
Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
Ability to work independently and complete tasks with accuracy and minimal direction.
Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required.
Ability to develop and sustain a professional relationship with staff and all levels of leadership.
Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.
Other job functions as assigned.

Administrative Professionals Core Competencies

Accountability:
Acknowledges and assumes responsibility for one s actions within their role Exhibits willingness to report, explain, and be answerable. Demonstrates a high level of care, accuracy and thoroughness.
Effectively and efficiently manages time, efforts, and workload.
Takes ownership of one s work Communication Demonstrates good written, oral and listening skills.
Clearly conveys and receives information and ideas through a variety of media in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback.
Keeps others informed as appropriate, readily shares information, knowledge and personal strengths with others.

Continuous learning:
Applies performance measures to everyday work, not just for the annual review.
Pursues training and development opportunities consistent with career objectives.
Participates in activities that improve own skills and capabilities.
Applies positive and negative lessons to improve personal effectiveness.
Masters new ideas with minimal oversight.
Incorporates new information and concepts quickly and automatically. Professionalism:
Creates and fosters collegial relationships to facilitate projects and/or common goals.
Presents self to colleagues and patients/internal customers in a manner appropriate for the workplace.
Remains positive, flexible and productive through changes, transitions, and difficult situations.
Adapts well to changes in assignments and priorities; modifies behavior or work to respond to new information, conditions or unexpected obstacles. Dresses speaks and interacts to represent the department, and the hospital in a positive light.

Service:
Determines the wants and needs of patient/internal customers and acts accordingly.
Responds in a manner that provides satisfaction for the patient/internal customer with the resources available.
Provides excellent customer service.

Role-based Competencies:
Accuracy and Attention to Detail
Effective Communication
Managing Multiple Priorities
Office Administration Problem Solving
Process Improvement

Education
Bachelor's Degree: Business Administration/Management (Required)

Pay Range
$21.00-$32.55 Hourly

At Lurie Children\u2019s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions.\u00A0In addition to base salary, Lurie Children\u2019s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives\u00A0for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following\u00A0link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children\u2019s facilities
• Discount purchasing program

There\u2019s a Place for You with Us

At Ann & Robert H. Lurie Children\u2019s Hospital of Chicago and its affiliates (collectively \u201CLurie Children\u2019s\u201D), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints \u2014 recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship.\u00A0This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.\u00A0\u00A0

Lurie Children\u2019s and its affiliates are equal employment opportunity employers.\u00A0 We value diversity and are committed to creating an inclusive environment for all employees. \u00A0All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.\u00A0

For questions about how to request an accommodation please contact: employeehealth@luriechildrens.org

AI Notice\u00A0

Lurie Children\u2019s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

For questions about the use of artificial intelligence in this process or any additional support, please contact: peoplequestions@luriechildrens.org