Executive Assistant & Business Operations Coordinator

• Manage the Business Owner's calendar, appointments, meetings, and priorities.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and logistics.
• Screen and prioritize communications, including email, phone calls, and correspondence.
• Prepare presentations, reports, meeting materials, and business documents.
• Track follow-up items and ensure timely completion of action items.
• Act as a liaison between the Business Owner, employees, clients, vendors, and business partners.

• Assist with day-to-day operational and administrative activities.
• Coordinate company meetings, events, and special projects.
• Support recruiting efforts, including interview scheduling and candidate communications.
• Assist with onboarding activities and employee coordination.
• Support payroll-related administrative processes and business documentation.
• Coordinate vendor communications and maintain business records.
• Help identify and implement process improvements to increase organizational efficiency.

• Coordinate employee schedules, meetings, and training events.
• Arrange employee travel and maintain detailed itineraries.
• Communicate scheduling changes and updates effectively.
• Support workforce and calendar coordination as business needs require.

• Coordinate personal appointments and scheduling for the Business Owner.
• Assist with personal travel arrangements and logistics.
• Research products, services, vendors, and special projects.
• Handle occasional personal administrative matters with discretion and professionalism.
• Maintain strict confidentiality regarding both business and personal matters.

• 5+ years of experience in an Executive Assistant, Office Manager, Administrative Manager, Operations Coordinator, or similar role.
• Experience supporting senior executives, business owners, or entrepreneurs.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities and changing deadlines.
• Advanced proficiency with Microsoft 365, including Outlook, Excel, Word, PowerPoint, and Teams.
• High degree of professionalism, discretion, and integrity.
• Valid driver's license and reliable transportation.
• Residence in Morris County, NJ.

• Experience in a small or entrepreneurial business environment.
• Recruiting and onboarding experience.
• Familiarity with payroll and HR administration.
• Project coordination or operations management experience.

• Be highly organized and detail-oriented.
• Anticipate needs before they arise.
• Thrive in a fast-paced and evolving environment.
• Demonstrate strong problem-solving skills and sound judgment.
• Be comfortable balancing both business and personal priorities.
• Possess a positive, team-first attitude.
• Take ownership of responsibilities and follow tasks through to completion.

• Up to three days per week in the office.
• Remaining days may be worked remotely, based on business needs.
• Occasional flexibility outside traditional business hours may be required to support travel coordination, scheduling adjustments, or executive priorities.