Clinical Research Jobs at University of Florida with Visa Sponsorship
Clinical Research jobs at University of Florida's clinical research teams work across sponsored trials, investigator-initiated studies, and translational research programs. For international candidates, the university has established sponsorship pathways across multiple visa categories, making it a realistic target for researchers who need work authorization to build a U.S.-based clinical career.
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Get Access To All JobsJOB NO:
540534
WORK TYPE:
Staff Full-Time
LOCATION:
Main Campus (Gainesville, FL)
CATEGORIES:
Health Care Administration/Support
DEPARTMENT:
29011701 - MD-OR CLINICAL RESEARCH HUB
CLASSIFICATION TITLE:
Clinical Research Analyst III
CLASSIFICATION MINIMUM REQUIREMENTS:
Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
JOB DESCRIPTION:
The University of Florida Clinical Research Hub is seeking an experienced OnCore Systems Administrator / Clinical Research Team Lead to support and enhance clinical research operations through the configuration, administration, maintenance, and optimization of the OnCore Clinical Trials Management System (CTMS). In this key leadership role, you will ensure system integrity, regulatory compliance, and alignment with institutional workflows while serving as the team lead and direct supervisor for an assigned Clinical Research Analyst II (CRA II).
Working collaboratively with clinical research staff, finance, and IT teams, you will manage protocol builds, billing compliance, reporting, system integrations (including Epic), and workload coordination for your assigned team member. As the OnCore subject matter expert, you will provide training, supervision, user support, and process improvement leadership to enhance system utilization, operational consistency, and the successful execution of clinical research across the institution.
More about this position:
OnCore System Administration and Team Lead Oversight:
- Configure and maintain OnCore CTMS, including user roles, permissions, system dictionaries, protocol configuration, and system upgrades.
- Monitor system performance, troubleshoot issues, and serve as the team lead for day-to-day OnCore administration activities.
- Assign, prioritize, and review work performed by the assigned CRA II direct report to ensure accurate, timely, and compliant completion of CTMS-related tasks.
Protocol & Calendar Build Support:
- Build and maintain study calendars, coverage analyses, and protocol records.
- Collaborate with study teams to ensure accurate study setup and compliance with billing and regulatory requirements.
- Provide direct guidance, quality review, and escalation support to the CRA II direct report on protocol build activities, calendar maintenance, and related workflow questions.
Data Integrity, Reporting, and Quality Review:
- Ensure data accuracy and completeness within OnCore.
- Develop and maintain reports, dashboards, and data extracts for operational, financial, and compliance tracking.
- Conduct audits and quality assurance checks, including review of work completed by the CRA II direct report, and implement corrective action or additional training when needed.
Training, User Support, and Staff Supervision:
- Provide onboarding, training, and ongoing support to OnCore users.
- Develop SOPs, user guides, and training materials.
- Serve as a subject matter expert for system-related inquiries.
- Provide direct supervision to the assigned CRA II, including work direction, coaching, performance feedback, and support for professional development in coordination with departmental leadership.
System Integration and Process Improvement:
- Support integrations with EPIC and other institutional systems.
- Identify workflow improvements, participate in system upgrades, and implement enhancements to optimize system use.
- Lead process improvement efforts involving OnCore workflows and coordinate implementation activities with the CRA II direct report and other stakeholders.
EXPECTED SALARY:
$75,000 - $85,000 annually
REQUIRED QUALIFICATIONS:
Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
PREFERRED:
The ideal candidate will possess:
- Bachelor’s degree in information systems, health informatics, clinical research, or related field; or equivalent combination of education and experience
- Minimum of three (3) years of experience in clinical research operations, CTMS administration, or healthcare IT systems
- Experience with clinical trial workflows and regulatory requirements (FDA, NIH, GCP)
- Direct experience administering OnCore CTMS
- Experience with OnCore calendar builds and coverage analysis
- Familiarity with EPIC research billing integration
- Experience with reporting tools (SQL, Power BI, Tableau)
- CCRP, CCRC, or equivalent clinical research certification
- Experience in an academic medical center or large research institution
- Experience serving as a team lead, supervisor, or work lead in a clinical research, CTMS, or healthcare operations setting
- Experience training, coaching, assigning work, and reviewing deliverables for clinical research staff or analysts
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applicants must upload a copy of the following documents to be considered for this position:
- Cover Letter or Letter of Interest
- Curriculum Vitae or Resume
- List of Three Professional References
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
HEALTH ASSESSMENT REQUIRED: No
ADVERTISED:
13 Jul 2026 Eastern Daylight Time
APPLICATIONS CLOSE:
27 Jul 2026 Eastern Daylight Time
JOB NO:
540534
WORK TYPE:
Staff Full-Time
LOCATION:
Main Campus (Gainesville, FL)
CATEGORIES:
Health Care Administration/Support
DEPARTMENT:
29011701 - MD-OR CLINICAL RESEARCH HUB
CLASSIFICATION TITLE:
Clinical Research Analyst III
CLASSIFICATION MINIMUM REQUIREMENTS:
Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
JOB DESCRIPTION:
The University of Florida Clinical Research Hub is seeking an experienced OnCore Systems Administrator / Clinical Research Team Lead to support and enhance clinical research operations through the configuration, administration, maintenance, and optimization of the OnCore Clinical Trials Management System (CTMS). In this key leadership role, you will ensure system integrity, regulatory compliance, and alignment with institutional workflows while serving as the team lead and direct supervisor for an assigned Clinical Research Analyst II (CRA II).
Working collaboratively with clinical research staff, finance, and IT teams, you will manage protocol builds, billing compliance, reporting, system integrations (including Epic), and workload coordination for your assigned team member. As the OnCore subject matter expert, you will provide training, supervision, user support, and process improvement leadership to enhance system utilization, operational consistency, and the successful execution of clinical research across the institution.
More about this position:
OnCore System Administration and Team Lead Oversight:
- Configure and maintain OnCore CTMS, including user roles, permissions, system dictionaries, protocol configuration, and system upgrades.
- Monitor system performance, troubleshoot issues, and serve as the team lead for day-to-day OnCore administration activities.
- Assign, prioritize, and review work performed by the assigned CRA II direct report to ensure accurate, timely, and compliant completion of CTMS-related tasks.
Protocol & Calendar Build Support:
- Build and maintain study calendars, coverage analyses, and protocol records.
- Collaborate with study teams to ensure accurate study setup and compliance with billing and regulatory requirements.
- Provide direct guidance, quality review, and escalation support to the CRA II direct report on protocol build activities, calendar maintenance, and related workflow questions.
Data Integrity, Reporting, and Quality Review:
- Ensure data accuracy and completeness within OnCore.
- Develop and maintain reports, dashboards, and data extracts for operational, financial, and compliance tracking.
- Conduct audits and quality assurance checks, including review of work completed by the CRA II direct report, and implement corrective action or additional training when needed.
Training, User Support, and Staff Supervision:
- Provide onboarding, training, and ongoing support to OnCore users.
- Develop SOPs, user guides, and training materials.
- Serve as a subject matter expert for system-related inquiries.
- Provide direct supervision to the assigned CRA II, including work direction, coaching, performance feedback, and support for professional development in coordination with departmental leadership.
System Integration and Process Improvement:
- Support integrations with EPIC and other institutional systems.
- Identify workflow improvements, participate in system upgrades, and implement enhancements to optimize system use.
- Lead process improvement efforts involving OnCore workflows and coordinate implementation activities with the CRA II direct report and other stakeholders.
EXPECTED SALARY:
$75,000 - $85,000 annually
REQUIRED QUALIFICATIONS:
Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
PREFERRED:
The ideal candidate will possess:
- Bachelor’s degree in information systems, health informatics, clinical research, or related field; or equivalent combination of education and experience
- Minimum of three (3) years of experience in clinical research operations, CTMS administration, or healthcare IT systems
- Experience with clinical trial workflows and regulatory requirements (FDA, NIH, GCP)
- Direct experience administering OnCore CTMS
- Experience with OnCore calendar builds and coverage analysis
- Familiarity with EPIC research billing integration
- Experience with reporting tools (SQL, Power BI, Tableau)
- CCRP, CCRC, or equivalent clinical research certification
- Experience in an academic medical center or large research institution
- Experience serving as a team lead, supervisor, or work lead in a clinical research, CTMS, or healthcare operations setting
- Experience training, coaching, assigning work, and reviewing deliverables for clinical research staff or analysts
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applicants must upload a copy of the following documents to be considered for this position:
- Cover Letter or Letter of Interest
- Curriculum Vitae or Resume
- List of Three Professional References
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
HEALTH ASSESSMENT REQUIRED: No
ADVERTISED:
13 Jul 2026 Eastern Daylight Time
APPLICATIONS CLOSE:
27 Jul 2026 Eastern Daylight Time
See all Clinical Research Jobs at University of Florida
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Get Access To All JobsTips for Finding Clinical Research Jobs at University of Florida
Align your credentials with NIH standards
UF clinical research roles frequently require GCP certification and familiarity with FDA-regulated trial protocols. Getting CITI Program certification and documenting IRB-related experience before you apply signals readiness for the regulatory environment UF researchers work in daily.
Target departments with active trial portfolios
UF runs clinical research across medicine, pharmacy, nursing, and public health. Applying directly to departments with externally funded NIH or industry-sponsored trials increases your chances of landing a role with dedicated budget and institutional appetite for sponsorship.
Browse open roles through Migrate Mate
UF posts clinical research openings across multiple channels, making it easy to miss relevant positions. Use Migrate Mate to filter UF roles by visa sponsorship type so you're only spending time on positions that match your authorization needs.
Clarify your visa type before the offer stage
UF sponsors H-1B, E-3, TN, J-1, and OPT, but each requires different timelines and departmental approvals. Raise your authorization status early in conversations with hiring managers so HR and UF's International Center can flag the correct filing pathway before an offer is extended.
Understand OPT cap-gap if your status is expiring
If you're on F-1 OPT and UF files an H-1B petition before your OPT expires, cap-gap protection under USCIS rules lets you keep working through September 30 of that year. Confirm with UF's HR that the I-129 is filed before your EAD end date.
Request a PERM timeline discussion for permanent roles
For longer-term clinical research staff positions, UF does sponsor EB-2 and EB-3 Green Cards through the PERM labor certification process with DOL. Ask the hiring team upfront whether the specific role is eligible, since research faculty positions and staff coordinator roles are treated differently.
Frequently Asked Questions
Does University of Florida sponsor H-1B visas for Clinical Researchs?
Yes, University of Florida sponsors H-1B visas for qualifying clinical research positions. The university's International Center manages the petition process in coordination with departmental HR. Clinical research roles that require a relevant bachelor's degree or higher, such as clinical research coordinator or research scientist positions, generally meet USCIS specialty occupation requirements. Start the conversation with your hiring contact well before your current status expires, since H-1B processing can take several months without premium processing.
How do I apply for Clinical Research jobs at University of Florida?
Applications go through UF's official careers portal at jobs.ufl.edu, where clinical research roles are posted by department. You can also use Migrate Mate to browse UF clinical research openings filtered by visa sponsorship type, which saves time if work authorization is a requirement for you. Tailor your application to reflect the specific study area and funding source listed in the job posting, since UF departments hire for distinct research programs rather than generalist research pools.
Which visa types does University of Florida commonly use for Clinical Research roles?
UF sponsors H-1B and E-3 visas for clinical research professionals in specialty occupation roles. F-1 OPT and CPT are available for students and recent graduates completing degrees at UF or other institutions. J-1 visas are used for research scholars and visiting scientists. TN visa status is an option for Canadian and Mexican nationals in qualifying research classifications. For permanent positions, UF supports EB-2 and EB-3 Green Card sponsorship through the DOL PERM process.
What qualifications does University of Florida expect for Clinical Research positions?
Expectations vary by level, but most clinical research coordinator roles require at minimum a bachelor's degree in a life sciences or health-related field, GCP certification, and direct experience with IRB submissions or FDA-regulated trials. Senior and research scientist roles typically require a master's degree or PhD, plus a publication or grant record. Familiarity with electronic data capture systems like REDCap, which UF uses extensively, is a practical advantage that distinguishes competitive applicants.
How long does the visa sponsorship process take for a Clinical Research hire at University of Florida?
Timeline depends on the visa category. H-1B standard processing through USCIS currently runs several months, while premium processing reduces adjudication to around 15 business days for an additional fee. E-3 consular processing for Australian applicants is typically faster, often two to four weeks post-interview. TN status can be obtained at a port of entry with same-day results. PERM labor certification for Green Card sponsorship runs 12 to 18 months before the I-140 petition stage, so plan accordingly for long-term roles.