Healthcare Assistant Jobs at University of Florida with Visa Sponsorship
Healthcare Assistant roles at University of Florida sit within a large academic medical and research environment, supporting clinical teams across hospitals, clinics, and campus health services. The university has a consistent track record of sponsoring international workers in healthcare support functions, making it a realistic target for visa-seeking candidates.
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Get Access To All JobsJOB NO:
539635
WORK TYPE:
Staff Full-Time
LOCATION:
Main Campus (Gainesville, FL)
CATEGORIES:
Health Care Administration/Support
DEPARTMENT:
29050300 - MD-RHEUMATOLOGY
CLASSIFICATION TITLE:
Assistant Director, Health Care Administration
CLASSIFICATION MINIMUM REQUIREMENTS:
Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.
JOB DESCRIPTION:
FINANCIAL RESPONSIBILITIES
- Work with the Division Chief on developing a divisional budget in accordance with the principles and guidelines developed by the Department and College of Medicine’s Financial Services Division. Divisions are responsible for meeting their annual budget goals and targets, as well as for ensuring that the Division’s budget is accurate and reasonable.
- Responsible for the accuracy of the division’s financial reports and financial information; for developing and maintaining internal controls over financial reporting; for understanding and implementing departmental and College policies and procedures regarding fund sources; for the financial viability of the division; and for contributing to the achievement of Division’s, Department’s, and College’s financial objectives.
- Responsible for understanding and implementing the financial policies and procedures of the Division, Department, College and the University of Florida for the Division.
- Responsible for ensuring the Division follows University accounting rules, which includes federal and state rules and regulations.
- Responsible for safeguarding divisional assets by protecting and accounting for resources such as cash and fixed assets.
- Responsible for approval or delegation of approval for all purchase requisitions, travel authorizations and vouchers and payment requests submitted from the division.
- Provide financial information and analysis to the Division Chief for strategic decision-making.
- Assist the Division Chief with negotiating, implementing, and monitoring contracts.
- Ensure divisional fiscal staff is adequately trained.
CLINICAL OPERATIONS/REVENUE CYCLE MANAGEMENT RESPONSIBILITIES
- Responsible for developing the clinical revenue budget based on knowledge and analysis of expected provider activity, payer and procedure mix.
- Responsible for educating providers on new coding/reimbursement/compliance, HIPAA, and other regulatory requirements.
- Responsible for ensuring providers are trained and monitored on coding accuracy and the division’s charge capture systems.
- Responsible for collaborating with the Department’s Clinic Director and clinic managers to develop visit projections and expense budgets.
- Responsible for reviewing practice metrics and collaborating with the Department’s Clinic Director, clinic managers and physicians to improve practice performance.
- Responsible for analyzing clinical collections to identify problems and to develop solutions.
- Responsible for preparing analysis of clinical activity for the Division to use in making strategic decisions.
FACULTY PRODUCTIVITY TRACKING RESPONSIBILITIES
- Responsible for the weekly, monthly and annual development, modification and maintenance of the divisional faculty productivity tools.
- Responsible for the update of all faculty salary distributions and faculty assignments to accurately reflect and project faculty productivity.
- Maintain departmental processes for compensation plan management and communications for managing faculty assignment, benchmarks, incentives, salary increases and salary reductions.
DIVISIONAL ADMINISTRATIVE RESPONSIBILITIES
- Supervise all administrative functions of the division.
- Responsible for directly supervising and mentoring the divisional administrative support, fiscal, and fellowship program staff.
- Trains, supervises, and mentors divisional office staff using their abilities by delegating effectively.
- Provides staff with growth opportunities, professional training and the tools required to work effectively.
- Supervises the accounting of divisional physical inventory according to University policy.
- Facilitator for the Division in all major renovations and relocations.
- Responsible for ensuring content on the divisional web site is accurate and current.
- Responsible for sending out correspondence to recent donors of any divisional foundation accounts.
HUMAN RESOURCES
- Responsible for coordinating and managing divisional human resources and appointment activities for faculty, TEAMS, OPS, housestaff and graduate assistants regarding hiring, reappointments, promotions, evaluations, timekeeping/leave keeping administration, licensure and immigration.
- Provides guidance to the Division Chief regarding recommended salaries for new hires.
- Coordinates with other college or university work units regarding payroll and HR issues.
- Coordinates with representative of the Malcom Randal VA Medical Center regarding faculty VA appointments.
- Ensures that salary and fringe benefit costs are distributed to the appropriate funding source.
- Participates in the resolution of personnel issues and problems.
- Provides data to the Division Chief regarding faculty and staff salary benchmarks to determine starting salaries, as well as salary increases.
ACADEMIC ADMINISTRATIVE RESPONSIBILITIES
- Assists the Division Chief with coordinating and managing the tenure and promotion process, faculty mentoring program, and mid-career review for tenure-accruing faculty.
- Responsible for ensuring that the semester effort reports are completed and authorized in a timely fashion using the University of Florida’s online faculty effort reporting system.
- Responsible for ensuring that annual faculty evaluations are completed, distributed and returned to the Department Chair. Verifies that faculty mission assignments and RVU targets are included in annual faculty letters of evaluation.
OTHER DUTIES AS ASSIGNED
Including, but not limited to: serving as divisional liaison for Department of Medicine, College of Medicine and University of Florida committees. Serves on various committees and task forces at the direction of the Division Chief or as nominated or asked to serve by the College of Medicine.
May return to compensation plan support for DOM, which could modify the percent effort noted above.
EXPECTED SALARY:
$90,000 - 105,000/annually
REQUIRED QUALIFICATIONS:
Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.
PREFERRED:
- Masters degree in Health Care Administration, Business Administration or equivalent area of specialization and 1 year of appropriate experience, or Bachelors degree in Health Care Administration, Business Administration or an appropriate area of specialization and 4 years of appropriate experience.
- Ability to plan, manage, organize and coordinate assignments, and monitor activities of multiple projects simultaneously.
- Strong data analytic skills is required.
- Knowledge/experience of University of Florida rules and regulations as it relates to fiscal spending, personnel services and contract negotiations is required.
- Knowledge of University of Florida Personnel, Purchasing and Fiscal policies and procedures preferred.
- Proficiency in Excel.
SPECIAL INSTRUCTIONS TO APPLICANTS:
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
HEALTH ASSESSMENT REQUIRED: No
ADVERTISED:
22 Apr 2026 Eastern Daylight Time
APPLICATIONS CLOSE:
29 Apr 2026 Eastern Daylight Time
JOB NO:
539635
WORK TYPE:
Staff Full-Time
LOCATION:
Main Campus (Gainesville, FL)
CATEGORIES:
Health Care Administration/Support
DEPARTMENT:
29050300 - MD-RHEUMATOLOGY
CLASSIFICATION TITLE:
Assistant Director, Health Care Administration
CLASSIFICATION MINIMUM REQUIREMENTS:
Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.
JOB DESCRIPTION:
FINANCIAL RESPONSIBILITIES
- Work with the Division Chief on developing a divisional budget in accordance with the principles and guidelines developed by the Department and College of Medicine’s Financial Services Division. Divisions are responsible for meeting their annual budget goals and targets, as well as for ensuring that the Division’s budget is accurate and reasonable.
- Responsible for the accuracy of the division’s financial reports and financial information; for developing and maintaining internal controls over financial reporting; for understanding and implementing departmental and College policies and procedures regarding fund sources; for the financial viability of the division; and for contributing to the achievement of Division’s, Department’s, and College’s financial objectives.
- Responsible for understanding and implementing the financial policies and procedures of the Division, Department, College and the University of Florida for the Division.
- Responsible for ensuring the Division follows University accounting rules, which includes federal and state rules and regulations.
- Responsible for safeguarding divisional assets by protecting and accounting for resources such as cash and fixed assets.
- Responsible for approval or delegation of approval for all purchase requisitions, travel authorizations and vouchers and payment requests submitted from the division.
- Provide financial information and analysis to the Division Chief for strategic decision-making.
- Assist the Division Chief with negotiating, implementing, and monitoring contracts.
- Ensure divisional fiscal staff is adequately trained.
CLINICAL OPERATIONS/REVENUE CYCLE MANAGEMENT RESPONSIBILITIES
- Responsible for developing the clinical revenue budget based on knowledge and analysis of expected provider activity, payer and procedure mix.
- Responsible for educating providers on new coding/reimbursement/compliance, HIPAA, and other regulatory requirements.
- Responsible for ensuring providers are trained and monitored on coding accuracy and the division’s charge capture systems.
- Responsible for collaborating with the Department’s Clinic Director and clinic managers to develop visit projections and expense budgets.
- Responsible for reviewing practice metrics and collaborating with the Department’s Clinic Director, clinic managers and physicians to improve practice performance.
- Responsible for analyzing clinical collections to identify problems and to develop solutions.
- Responsible for preparing analysis of clinical activity for the Division to use in making strategic decisions.
FACULTY PRODUCTIVITY TRACKING RESPONSIBILITIES
- Responsible for the weekly, monthly and annual development, modification and maintenance of the divisional faculty productivity tools.
- Responsible for the update of all faculty salary distributions and faculty assignments to accurately reflect and project faculty productivity.
- Maintain departmental processes for compensation plan management and communications for managing faculty assignment, benchmarks, incentives, salary increases and salary reductions.
DIVISIONAL ADMINISTRATIVE RESPONSIBILITIES
- Supervise all administrative functions of the division.
- Responsible for directly supervising and mentoring the divisional administrative support, fiscal, and fellowship program staff.
- Trains, supervises, and mentors divisional office staff using their abilities by delegating effectively.
- Provides staff with growth opportunities, professional training and the tools required to work effectively.
- Supervises the accounting of divisional physical inventory according to University policy.
- Facilitator for the Division in all major renovations and relocations.
- Responsible for ensuring content on the divisional web site is accurate and current.
- Responsible for sending out correspondence to recent donors of any divisional foundation accounts.
HUMAN RESOURCES
- Responsible for coordinating and managing divisional human resources and appointment activities for faculty, TEAMS, OPS, housestaff and graduate assistants regarding hiring, reappointments, promotions, evaluations, timekeeping/leave keeping administration, licensure and immigration.
- Provides guidance to the Division Chief regarding recommended salaries for new hires.
- Coordinates with other college or university work units regarding payroll and HR issues.
- Coordinates with representative of the Malcom Randal VA Medical Center regarding faculty VA appointments.
- Ensures that salary and fringe benefit costs are distributed to the appropriate funding source.
- Participates in the resolution of personnel issues and problems.
- Provides data to the Division Chief regarding faculty and staff salary benchmarks to determine starting salaries, as well as salary increases.
ACADEMIC ADMINISTRATIVE RESPONSIBILITIES
- Assists the Division Chief with coordinating and managing the tenure and promotion process, faculty mentoring program, and mid-career review for tenure-accruing faculty.
- Responsible for ensuring that the semester effort reports are completed and authorized in a timely fashion using the University of Florida’s online faculty effort reporting system.
- Responsible for ensuring that annual faculty evaluations are completed, distributed and returned to the Department Chair. Verifies that faculty mission assignments and RVU targets are included in annual faculty letters of evaluation.
OTHER DUTIES AS ASSIGNED
Including, but not limited to: serving as divisional liaison for Department of Medicine, College of Medicine and University of Florida committees. Serves on various committees and task forces at the direction of the Division Chief or as nominated or asked to serve by the College of Medicine.
May return to compensation plan support for DOM, which could modify the percent effort noted above.
EXPECTED SALARY:
$90,000 - 105,000/annually
REQUIRED QUALIFICATIONS:
Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.
PREFERRED:
- Masters degree in Health Care Administration, Business Administration or equivalent area of specialization and 1 year of appropriate experience, or Bachelors degree in Health Care Administration, Business Administration or an appropriate area of specialization and 4 years of appropriate experience.
- Ability to plan, manage, organize and coordinate assignments, and monitor activities of multiple projects simultaneously.
- Strong data analytic skills is required.
- Knowledge/experience of University of Florida rules and regulations as it relates to fiscal spending, personnel services and contract negotiations is required.
- Knowledge of University of Florida Personnel, Purchasing and Fiscal policies and procedures preferred.
- Proficiency in Excel.
SPECIAL INSTRUCTIONS TO APPLICANTS:
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
HEALTH ASSESSMENT REQUIRED: No
ADVERTISED:
22 Apr 2026 Eastern Daylight Time
APPLICATIONS CLOSE:
29 Apr 2026 Eastern Daylight Time
See all 110+ Healthcare Assistant at University of Florida jobs
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Get Access To All JobsTips for Finding Healthcare Assistant Jobs at University of Florida Jobs
Align your credentials to Florida licensure requirements
Florida requires healthcare support roles to meet state-specific certification standards before an employer can file a visa petition. Confirm your credentials, such as a CNA or phlebotomy certification, are transferable or equivalently recognized in Florida before applying.
Target UF Health system postings directly
University of Florida hires Healthcare Assistants across UF Health Shands, student health, and research clinics. Each unit posts separately, so searching only one portal misses openings. Check the UF Careers site under Health Science Center and UF Health job boards simultaneously.
Clarify visa type eligibility before your interview
Healthcare Assistant roles at a university can qualify under H-1B, E-3, or TN depending on your nationality and the specific duties listed. Confirm with UF's HR or international services office which category applies to your role before the offer stage.
Request an LCA timeline from the hiring department
UF must file a Labor Condition Application with DOL before your H-1B petition reaches USCIS. Ask the hiring department how early they initiate this step, since clinical units sometimes run slower than administrative departments due to staffing handoffs.
Use Migrate Mate to filter verified UF Healthcare Assistant openings
Locating roles that actively support visa sponsorship inside a large university system takes time. Use Migrate Mate to filter Healthcare Assistant positions at University of Florida by visa type so you focus only on roles already matched to your immigration situation.
Prepare documentation for PERM early if pursuing permanent residence
If your role qualifies under EB-2 or EB-3, UF's process requires DOL PERM labor certification before an immigrant petition. Gather educational transcripts, employment verification letters, and credential evaluations well ahead of any employer-initiated PERM filing.
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Find Healthcare Assistant at University of Florida JobsFrequently Asked Questions
Does University of Florida sponsor H-1B visas for Healthcare Assistants?
Yes, University of Florida sponsors H-1B visas for Healthcare Assistant roles where the position meets the specialty occupation standard, typically requiring at least a bachelor's degree in a relevant health science field. As a large academic institution, UF has an established international services infrastructure that handles H-1B petitions. Confirm with the hiring department that the specific role you are offered meets USCIS specialty occupation criteria before accepting.
How do I apply for Healthcare Assistant jobs at University of Florida?
Applications go through the UF Careers portal at jobs.ufl.edu, where Healthcare Assistant positions are listed under the Health Science Center or UF Health categories. Submit your application with a resume tailored to clinical support duties and note visa sponsorship needs in your profile. You can also use Migrate Mate to browse UF Healthcare Assistant openings filtered by the visa types you qualify for, which speeds up identifying the right postings.
Which visa types are commonly used for Healthcare Assistant roles at University of Florida?
Healthcare Assistants at University of Florida are most commonly sponsored on H-1B visas when the role qualifies as a specialty occupation. Australian citizens may be eligible for the E-3 visa, and Canadian and Mexican nationals can explore the TN category if the job duties align with an approved TN profession. F-1 OPT and CPT are also used for students enrolled at UF in qualifying health science programs. J-1 is available for certain exchange or training arrangements.
What qualifications and experience does University of Florida expect for Healthcare Assistant roles?
Most Healthcare Assistant positions at UF require at minimum a relevant certification such as a Certified Nursing Assistant credential or documented clinical experience in a hospital or academic medical setting. For visa-sponsored roles, particularly H-1B, the position typically requires a degree in a health-related discipline. UF Health units tend to prioritize candidates with experience in high-volume clinical environments, and Florida state certification requirements must be met before your start date.
How do I navigate the visa filing timeline after receiving a Healthcare Assistant offer from University of Florida?
Once you receive an offer, UF's Office of Human Resources coordinates with their international services team to begin the Labor Condition Application process with DOL, which must be certified before USCIS receives your H-1B petition. Standard H-1B processing takes several months, so starting this as soon as the offer is signed is critical. If your start date is time-sensitive, ask the department whether premium processing with USCIS is available to reduce the adjudication window to roughly 15 business days.
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