University of Kansas Visa Sponsorship USA
University of Kansas is a major public research university and a consistent visa sponsor in the higher education sector. It supports international faculty, researchers, and staff through H-1B and Green Card pathways, making it a reliable option for skilled professionals seeking long-term sponsorship in academia.
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The HR Transaction Specialist plays a critical role in supporting the university’s HR operations through employee‑data analysis, transactional oversight, auditing, and consultative guidance related to employment actions. This role serves as a primary resource, providing exceptional transactional support and customer service for employees, Budget Officers, HR Partners, and HR Centers of Excellence (COEs), grounded in a strong understanding of HR policy, HR systems, and data integrity best practices. The HR Transaction Specialist is responsible for interpreting and applying HR policies, conducting tier‑1 and tier‑2 inquiry resolution, performing data and transaction audits, and recommending process improvements to enhance efficiency, accuracy, and service delivery.
This role acts as a first point of contact for HR inquiries and provides analytical insights and troubleshooting related to employee records, paycheck matters, time and leave audit activities, and transactional submission and processing (e.g., compensation or funding adjustments, summer pay, 3G form processing, supervisor changes, PAFs/ePAFs, keying funding changes into the HR/Pay system, and employee records maintenance). The HR Transaction Specialist partners with various campus offices in working audit reports (e.g., Temporary Work Hours, Federal Work Study Monitoring, Under-enrolled Activities, etc.) and works closely with departmental staff, HR Partners, and COEs to ensure high‑quality, compliant and timely HR service delivery.
The successful candidate will have strong organizational and communication skills and demonstrate responsiveness in processing and troubleshooting transactional issues. They must possess the ability to maintain a high satisfaction rate in a fast‑paced and deadline‑driven atmosphere as well as the initiative to identify, analyze, and improve HR processes to enhance efficiency and effectiveness.
The Transaction Processor is a hybrid position.
Job Description
40% – HR Transactional Analysis & Processing
- Manages and audits time and leave data to ensure accuracy, identify exceptions, and support timely payroll processing.
- Provides training and instruction to employees and supervisors related to timekeeping corrections, absence reporting, and system functionality.
- Serves as subject matter expert reviewing and analyzing 3G hiring forms for accuracy in position data, compensation, and funding. Partners with HR Partners and units to ensure proper appointment setup and collaborates on compensation calculations when needed.
- Manages keying all non-project funding changes into HR/Pay and ensuring chart strings and pools are properly set up for payroll.
- Audits and keys all funding transactions related to Summer Pay and academic appointments; may perform deeper analysis on replacement rows and data conflicts to maintain clean data.
- Manages biweekly compliance reports (Federal Work Study, Under‑Enrolled, etc.), investigates discrepancies, and collaborates on ensuring adherence to institutional and regulatory requirements.
- Manages the Personnel Action Forms (PAFs/ePAFs) and evaluates their alignment with governance, compensation structure, FTE standards, and position management rules. Maintains a high level of confidentiality in processing forms on behalf of Employee Relations.
- Performs analytical review of compensation adjustments, funding splits, and retroactive funding changes; partners with Budget Officers and HR Partners to ensure accuracy and policy alignment; identifies and escalates transactions which need intervention from Employee Relations.
- Manages the student compensation process by gathering data, validating accuracy, and preparing files for mass uploads.
- Reviews and audits workflow transactions (e.g., 3G, Additional Pay, Faculty Events, etc.) for data integrity and compliance before processing.
- Serves as subject matter expert, advising units on overload requests, evaluates allowability, identifies alternatives when needed, and collaborates with Talent Acquisition and Compensation on compliant solutions.
- Completes Funding Setup Request forms and appointment documentation requiring higher‑level analytical review (e.g., ensuring that cost centers are payroll eligible, fringe funding is overridden on FWS pools, CF1's are set up appropriately, helping calculate funding splits, etc.).
30% – Employee Support & HR Advisory
- Provides guidance and expertise, serving as the initial point of contact for HR position and payroll-related inquiries, providing accurate interpretation of policies, procedures, and workflow requirements across multiple channels (tickets, phone, email, chat).
- Conducts tier‑1 issue resolution and escalates complex issues to the appropriate HR teams while tracking and following up to ensure closure.
- Subject matter expert for employees and supervisors, and other departmental staff on HR processes, pay policies, timekeeping, and compliance requirements.
- Analyzes and maintains employee documentation and records within Perceptive Content and HR/Pay systems (e.g., additional pay documentation, researching paycheck issues, time & leave discrepancies).
- Investigates complex paycheck issues, researches and evaluates root causes (employment history, forms submitted, and data entered) and collaborates with HR COEs and Payroll on off‑cycle checks or pay corrections.
- Builds strong consultative relationships providing guidance, consultation, and expertise with HR Partners, unit administrators, system administrators, and HR COE staff to improve information flow and transaction accuracy.
- Provides back‑up support for onboarding services team and front office staff as needed and is cross trained in critical compliance steps. Directs employees to centers of excellence for technical support as needed.
20% – Training, Documentation, and System Enhancements
- Stays current on updates to HR systems, policies, and procedures; updates training materials and resource documents accordingly.
- Collects feedback, performs workflow assessments, and identifies opportunities for process and system improvements to develop and continuously improve efficiency, accuracy, and user experience.
- Participates in developing and delivering training/guidance for HR colleagues, campus partners, and system users on using Perceptive Content to submit 3G forms, creating funding change forms, and the time and absence review process in HR/Pay.
- Represents the HR unit on cross‑functional workgroups, offering analytical and process‑focused expertise.
- Participates in system testing, user‑acceptance activities, and implementation of new HR software tools or upgrades.
- Supports special projects, internal audits, and continuous improvement initiatives.
5% – Leadership & Team Collaboration
- Alternates with peers as backup to the HR Transaction Manager during absences, supporting team meetings or escalations.
- Mentors junior team members by providing guidance, feedback, and technical or process training.
- Contributes to shaping team standards and promoting a collaborative, solutions‑focused work environment.
5% – Other Duties as Assigned
Participates in other projects as assigned and engages in ongoing professional development to strengthen HR, analytical, and technical expertise.
Required Qualifications
- Bachelor's degree OR a High School diploma/G.E.D. equivalency and three (3) years of professional experience.
- One (1) year of experience in HR operations, payroll processing, time and/or attendance administration, or related activities.
- Demonstrated written communication, accuracy, and organizational skills, as evidenced through application materials, and professional experience.
- Exceptional customer service skills, including responsiveness, empathy, and professionalism, demonstrated through prior work history and/or reference feedback.
- Experience delivering training to staff or customers, such as job aids, SOPs, presentations, or system walkthroughs as evidenced by application materials.
Preferred Qualifications
- Human Resources generalist experience, including employee relations, onboarding, or HR administrative support.
- Experience working with at least one HRIS/payroll/time system (e.g., Workday, UKG/Kronos, ADP, Oracle, SAP, Dayforce, PeopleSoft).
- Experience with HR, accounting, or payroll procedures within a higher education or similarly complex environment.
- Intermediate Excel skills, such as pivot tables, filters, or conditional formatting.
- Professional HR certification, such as SHRM‑CP, SHRM‑SCP, PHR, or SPHR.
- Experience developing training materials, such as job aids, SOPs, presentations, or system walkthroughs.
Additional Candidate Instructions
In addition to the online application, the following documents are required to be considered for this position:
- A cover letter addressing how required and preferred qualifications are met.
- Resume or curriculum vitae.
- Contact information for three professional references.
Incomplete applications will not be considered.
Application review begins Friday, April 3rd and continues until a qualified pool of applicants is identified.
Contact Information to Applicants
Connie Jordan
HR Transactions Manager
cjordan10@ku.edu
785-864-2486
Advertised Salary Range
Starts at $44,100
Application Review Begins
Friday April 3, 2026
Anticipated Start Date
Monday April 27, 2026
Posting Information
- Posting ID: 32339BR
- Department: Human Resource
- Primary Campus: University of Kansas Lawrence Campus
- Assignment: Hybrid
- Reg/Temp: Regular
- Employee Class: U-Unclassified Professional Staff
- Review Begins: 03-Apr-2026
Position Overview
The HR Transaction Specialist plays a critical role in supporting the university’s HR operations through employee‑data analysis, transactional oversight, auditing, and consultative guidance related to employment actions. This role serves as a primary resource, providing exceptional transactional support and customer service for employees, Budget Officers, HR Partners, and HR Centers of Excellence (COEs), grounded in a strong understanding of HR policy, HR systems, and data integrity best practices. The HR Transaction Specialist is responsible for interpreting and applying HR policies, conducting tier‑1 and tier‑2 inquiry resolution, performing data and transaction audits, and recommending process improvements to enhance efficiency, accuracy, and service delivery.
This role acts as a first point of contact for HR inquiries and provides analytical insights and troubleshooting related to employee records, paycheck matters, time and leave audit activities, and transactional submission and processing (e.g., compensation or funding adjustments, summer pay, 3G form processing, supervisor changes, PAFs/ePAFs, keying funding changes into the HR/Pay system, and employee records maintenance). The HR Transaction Specialist partners with various campus offices in working audit reports (e.g., Temporary Work Hours, Federal Work Study Monitoring, Under-enrolled Activities, etc.) and works closely with departmental staff, HR Partners, and COEs to ensure high‑quality, compliant and timely HR service delivery.
The successful candidate will have strong organizational and communication skills and demonstrate responsiveness in processing and troubleshooting transactional issues. They must possess the ability to maintain a high satisfaction rate in a fast‑paced and deadline‑driven atmosphere as well as the initiative to identify, analyze, and improve HR processes to enhance efficiency and effectiveness.
The Transaction Processor is a hybrid position.
Job Description
40% – HR Transactional Analysis & Processing
- Manages and audits time and leave data to ensure accuracy, identify exceptions, and support timely payroll processing.
- Provides training and instruction to employees and supervisors related to timekeeping corrections, absence reporting, and system functionality.
- Serves as subject matter expert reviewing and analyzing 3G hiring forms for accuracy in position data, compensation, and funding. Partners with HR Partners and units to ensure proper appointment setup and collaborates on compensation calculations when needed.
- Manages keying all non-project funding changes into HR/Pay and ensuring chart strings and pools are properly set up for payroll.
- Audits and keys all funding transactions related to Summer Pay and academic appointments; may perform deeper analysis on replacement rows and data conflicts to maintain clean data.
- Manages biweekly compliance reports (Federal Work Study, Under‑Enrolled, etc.), investigates discrepancies, and collaborates on ensuring adherence to institutional and regulatory requirements.
- Manages the Personnel Action Forms (PAFs/ePAFs) and evaluates their alignment with governance, compensation structure, FTE standards, and position management rules. Maintains a high level of confidentiality in processing forms on behalf of Employee Relations.
- Performs analytical review of compensation adjustments, funding splits, and retroactive funding changes; partners with Budget Officers and HR Partners to ensure accuracy and policy alignment; identifies and escalates transactions which need intervention from Employee Relations.
- Manages the student compensation process by gathering data, validating accuracy, and preparing files for mass uploads.
- Reviews and audits workflow transactions (e.g., 3G, Additional Pay, Faculty Events, etc.) for data integrity and compliance before processing.
- Serves as subject matter expert, advising units on overload requests, evaluates allowability, identifies alternatives when needed, and collaborates with Talent Acquisition and Compensation on compliant solutions.
- Completes Funding Setup Request forms and appointment documentation requiring higher‑level analytical review (e.g., ensuring that cost centers are payroll eligible, fringe funding is overridden on FWS pools, CF1's are set up appropriately, helping calculate funding splits, etc.).
30% – Employee Support & HR Advisory
- Provides guidance and expertise, serving as the initial point of contact for HR position and payroll-related inquiries, providing accurate interpretation of policies, procedures, and workflow requirements across multiple channels (tickets, phone, email, chat).
- Conducts tier‑1 issue resolution and escalates complex issues to the appropriate HR teams while tracking and following up to ensure closure.
- Subject matter expert for employees and supervisors, and other departmental staff on HR processes, pay policies, timekeeping, and compliance requirements.
- Analyzes and maintains employee documentation and records within Perceptive Content and HR/Pay systems (e.g., additional pay documentation, researching paycheck issues, time & leave discrepancies).
- Investigates complex paycheck issues, researches and evaluates root causes (employment history, forms submitted, and data entered) and collaborates with HR COEs and Payroll on off‑cycle checks or pay corrections.
- Builds strong consultative relationships providing guidance, consultation, and expertise with HR Partners, unit administrators, system administrators, and HR COE staff to improve information flow and transaction accuracy.
- Provides back‑up support for onboarding services team and front office staff as needed and is cross trained in critical compliance steps. Directs employees to centers of excellence for technical support as needed.
20% – Training, Documentation, and System Enhancements
- Stays current on updates to HR systems, policies, and procedures; updates training materials and resource documents accordingly.
- Collects feedback, performs workflow assessments, and identifies opportunities for process and system improvements to develop and continuously improve efficiency, accuracy, and user experience.
- Participates in developing and delivering training/guidance for HR colleagues, campus partners, and system users on using Perceptive Content to submit 3G forms, creating funding change forms, and the time and absence review process in HR/Pay.
- Represents the HR unit on cross‑functional workgroups, offering analytical and process‑focused expertise.
- Participates in system testing, user‑acceptance activities, and implementation of new HR software tools or upgrades.
- Supports special projects, internal audits, and continuous improvement initiatives.
5% – Leadership & Team Collaboration
- Alternates with peers as backup to the HR Transaction Manager during absences, supporting team meetings or escalations.
- Mentors junior team members by providing guidance, feedback, and technical or process training.
- Contributes to shaping team standards and promoting a collaborative, solutions‑focused work environment.
5% – Other Duties as Assigned
Participates in other projects as assigned and engages in ongoing professional development to strengthen HR, analytical, and technical expertise.
Required Qualifications
- Bachelor's degree OR a High School diploma/G.E.D. equivalency and three (3) years of professional experience.
- One (1) year of experience in HR operations, payroll processing, time and/or attendance administration, or related activities.
- Demonstrated written communication, accuracy, and organizational skills, as evidenced through application materials, and professional experience.
- Exceptional customer service skills, including responsiveness, empathy, and professionalism, demonstrated through prior work history and/or reference feedback.
- Experience delivering training to staff or customers, such as job aids, SOPs, presentations, or system walkthroughs as evidenced by application materials.
Preferred Qualifications
- Human Resources generalist experience, including employee relations, onboarding, or HR administrative support.
- Experience working with at least one HRIS/payroll/time system (e.g., Workday, UKG/Kronos, ADP, Oracle, SAP, Dayforce, PeopleSoft).
- Experience with HR, accounting, or payroll procedures within a higher education or similarly complex environment.
- Intermediate Excel skills, such as pivot tables, filters, or conditional formatting.
- Professional HR certification, such as SHRM‑CP, SHRM‑SCP, PHR, or SPHR.
- Experience developing training materials, such as job aids, SOPs, presentations, or system walkthroughs.
Additional Candidate Instructions
In addition to the online application, the following documents are required to be considered for this position:
- A cover letter addressing how required and preferred qualifications are met.
- Resume or curriculum vitae.
- Contact information for three professional references.
Incomplete applications will not be considered.
Application review begins Friday, April 3rd and continues until a qualified pool of applicants is identified.
Contact Information to Applicants
Connie Jordan
HR Transactions Manager
cjordan10@ku.edu
785-864-2486
Advertised Salary Range
Starts at $44,100
Application Review Begins
Friday April 3, 2026
Anticipated Start Date
Monday April 27, 2026
Posting Information
- Posting ID: 32339BR
- Department: Human Resource
- Primary Campus: University of Kansas Lawrence Campus
- Assignment: Hybrid
- Reg/Temp: Regular
- Employee Class: U-Unclassified Professional Staff
- Review Begins: 03-Apr-2026
Job Roles at University of Kansas Companies
How to Get Visa Sponsorship in University of Kansas Visa Sponsorship USA
Target Academic and Research Roles First
University of Kansas sponsors most heavily for faculty, postdoctoral researchers, and specialized research staff. Focus your search on departments with active grant funding or research programs, where international hiring is most common and sponsorship is a standard part of the offer process.
Understand the H-1B Specialty Occupation Standard
KU sponsors H-1B visas for roles requiring a specific degree in a specialized field. Ensure your application materials clearly connect your academic background to the position's requirements, universities receive close USCIS scrutiny on specialty occupation determinations for non-faculty roles.
Ask About Green Card Sponsorship Early
University of Kansas has a track record of sponsoring both EB-2 and EB-3 Green Cards, often for long-term faculty and research staff. If permanent residency is your goal, raise it during interviews, universities often have established PERM processes and immigration counsel already in place.
Work With KU's International Student Services Early
University of Kansas has a dedicated office managing immigration compliance. Connecting with that team early, even before an offer, can help you understand timelines, employer requirements, and what documentation you'll need for a smooth sponsorship process.
Use Migrate Mate to Surface Verified Sponsorship History
Academic employers like KU don't always advertise sponsorship availability in job postings. Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history and focus your applications on institutions with a proven track record of supporting international hires.
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Get Access To All JobsFrequently Asked Questions
Does University of Kansas sponsor H-1B visas?
Yes, University of Kansas sponsors H-1B visas, primarily for faculty, researchers, and specialized professional staff. As a large public research university, KU has an established immigration program and works with immigration counsel to manage petitions. Roles in academic departments and research centers are the most common pathways to H-1B sponsorship at KU.
What visa types does University of Kansas sponsor?
University of Kansas sponsors a range of visa types including H-1B, EB-2, EB-3, TN, J-1, F-1 OPT, and F-1 CPT. H-1B is the most common pathway for professional and faculty hires, while J-1 is frequently used for visiting scholars and exchange researchers. Green Card sponsorship through EB-2 and EB-3 is also available for longer-term positions.
Which departments or roles at University of Kansas are most likely to sponsor visas?
Sponsorship at University of Kansas is most concentrated in academic departments with active research programs, particularly in STEM fields, medicine, engineering, and the social sciences. Faculty positions, postdoctoral research roles, and specialized professional staff in research administration are the most common sponsored roles. Administrative and general support positions are less likely to qualify for sponsorship.
How do I apply for a sponsored role at University of Kansas?
Start by applying through KU's official careers portal and clearly highlighting your visa status in your application materials. If you advance to interviews, ask directly whether the role is open to sponsorship. KU's HR and International Scholars Services office manages the immigration process once an offer is extended, so timelines can vary, plan for several months between offer and start date when H-1B filing is involved.
How do I find open visa-sponsored jobs at University of Kansas?
University of Kansas posts open positions through its careers portal, but sponsorship eligibility isn't always listed upfront. Migrate Mate aggregates jobs from verified sponsors and lets you filter specifically by companies with a real sponsorship history, so you can identify KU openings where international candidates are genuinely considered without having to guess from a job posting.
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