Administrative Assistant Jobs at University of Kansas Medical Center with Visa Sponsorship
University of Kansas Medical Center hires Administrative Assistants across its academic, clinical, and research departments, and has a track record of supporting international candidates through employer-sponsored visa pathways. If you're targeting a support or coordination role at a major academic medical center, KUMC is worth pursuing.
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SOM KC The Alzheimer's Disease Center (ADC)
Position Title:
Clinical Research Operations Administrative Assistant - Alzheimer’s Disease Research Center
Job Family Group:
Professional Staff
Job Description Summary:
The Clinical Research Operations Administrative Assistant, under the direction of the KU Alzheimer's Disease Research Center (ADRC) Clinical Research Operations Manager, this position is responsible for providing comprehensive operational and administrative support to a large and still growing clinical research program. The primary function of this position involves the scheduling and communication of research study visits for participants in the KU ADRC Clinical Cohort and other large and complex research studies. In addition, this position will assist in processing the payment of study expenses and ensuring adequate study supplies. The ideal candidate will be engaged in increasing the efficiency of research operational functions in support of the center’s researchers and staff.
P30-designated national leader in Alzheimer's Disease research with the vision to impact the lives of every patient and family dealing with Alzheimer’s in the region and across the state of Kansas through our research, education, and clinical care. We are a comprehensive center at the forefront of clinical trials, lifestyle intervention trials, drug and translational research, and basic science research. Our research enables us to also provide leading edge clinical care and support for dementia caregivers. In addition, we provide a wide variety of both public education and training opportunities for the workforce of tomorrow.
Job Description:
Job Responsibilities:
- Serve as primary scheduler for one or more large research studies; involves referencing multiple staff schedules and knowledge of the study visit needs and parameters to coordinate with the participants’ schedules; includes making visit reminder / confirmation phone calls, handling re-scheduling as needed, and communication of scheduled visits with the participant and with the centralized study scheduling calendar.
- Assist with verification and submission of study expenses for payment, under supervisor’s direction.
- Oversee and ensure adequate inventory of study supplies; place orders to replenish supplies.
- Assist with maintenance of study staff’s qualification documents such as keeping current medical licenses, CVs, and standard research training certifications; follow up with staff to obtain updated documents before expiration.
- Provide feedback to supervisor or serve on workgroups to assist in identifying methods to optimize the position functions.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Work Environment:
- Day shift
- This is a hybrid position; therefore, the role will require you to complete job duties both onsite at KUMC and virtually from a secure at home work location as determined by the supervisor.
Required Qualifications
Work Experience: Four (4) years professional experience. Education may be substituted for experience on a year for year basis.
Preferred Qualifications
Work Experience: One (1) year experience in a healthcare or university setting.
Languages:
- Fluent (reading, writing, speaking) in Spanish.
Skills:
- Organization
- Time management
- Multitasking
- Interpersonal skills
- Communication
- Computer skills
Required Documents
- Resume/CV
- Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$24.71 - $35.82
Minimum
$24.71
Midpoint
$30.29
Maximum
$35.82
Department:
SOM KC The Alzheimer's Disease Center (ADC)
Position Title:
Clinical Research Operations Administrative Assistant - Alzheimer’s Disease Research Center
Job Family Group:
Professional Staff
Job Description Summary:
The Clinical Research Operations Administrative Assistant, under the direction of the KU Alzheimer's Disease Research Center (ADRC) Clinical Research Operations Manager, this position is responsible for providing comprehensive operational and administrative support to a large and still growing clinical research program. The primary function of this position involves the scheduling and communication of research study visits for participants in the KU ADRC Clinical Cohort and other large and complex research studies. In addition, this position will assist in processing the payment of study expenses and ensuring adequate study supplies. The ideal candidate will be engaged in increasing the efficiency of research operational functions in support of the center’s researchers and staff.
P30-designated national leader in Alzheimer's Disease research with the vision to impact the lives of every patient and family dealing with Alzheimer’s in the region and across the state of Kansas through our research, education, and clinical care. We are a comprehensive center at the forefront of clinical trials, lifestyle intervention trials, drug and translational research, and basic science research. Our research enables us to also provide leading edge clinical care and support for dementia caregivers. In addition, we provide a wide variety of both public education and training opportunities for the workforce of tomorrow.
Job Description:
Job Responsibilities:
- Serve as primary scheduler for one or more large research studies; involves referencing multiple staff schedules and knowledge of the study visit needs and parameters to coordinate with the participants’ schedules; includes making visit reminder / confirmation phone calls, handling re-scheduling as needed, and communication of scheduled visits with the participant and with the centralized study scheduling calendar.
- Assist with verification and submission of study expenses for payment, under supervisor’s direction.
- Oversee and ensure adequate inventory of study supplies; place orders to replenish supplies.
- Assist with maintenance of study staff’s qualification documents such as keeping current medical licenses, CVs, and standard research training certifications; follow up with staff to obtain updated documents before expiration.
- Provide feedback to supervisor or serve on workgroups to assist in identifying methods to optimize the position functions.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Work Environment:
- Day shift
- This is a hybrid position; therefore, the role will require you to complete job duties both onsite at KUMC and virtually from a secure at home work location as determined by the supervisor.
Required Qualifications
Work Experience: Four (4) years professional experience. Education may be substituted for experience on a year for year basis.
Preferred Qualifications
Work Experience: One (1) year experience in a healthcare or university setting.
Languages:
- Fluent (reading, writing, speaking) in Spanish.
Skills:
- Organization
- Time management
- Multitasking
- Interpersonal skills
- Communication
- Computer skills
Required Documents
- Resume/CV
- Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$24.71 - $35.82
Minimum
$24.71
Midpoint
$30.29
Maximum
$35.82
See all 56+ Administrative Assistant at University of Kansas Medical Center jobs
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at University of Kansas Medical Center Jobs
Align your credentials with specialty occupation standards
Administrative Assistant roles at academic medical centers can qualify as H-1B specialty occupations if the position requires a specific bachelor's degree field. Frame your application around roles that explicitly list degree requirements in business administration, health information management, or a related discipline.
Target department-specific openings over general postings
KUMC's administrative roles vary significantly by department. Positions in research administration, graduate medical education, or clinical operations are more likely to involve complex coordination work that supports a specialty occupation framing than general front-desk postings.
Confirm OPT and CPT eligibility before your first interview
KUMC participates in E-Verify, which is required for F-1 OPT employment authorization. Before interviewing, confirm your OPT start date allows enough runway for onboarding, since STEM OPT extension timelines at educational institutions can affect your first-day eligibility.
Ask HR directly about PERM and green card pathways
Large academic medical centers often support EB-2 and EB-3 PERM sponsorship for long-term staff. When you reach the offer stage, ask KUMC's HR or immigration team whether the Administrative Assistant role you're being hired into has been used for PERM filings before.
Browse open roles using Migrate Mate to filter by sponsorship
KUMC posts Administrative Assistant openings across multiple departments at different times of year. Use Migrate Mate to filter for current openings at KUMC that are open to visa sponsorship, so you're not manually tracking a high-volume posting board.
Request premium processing clarity before accepting an offer
USCIS standard H-1B processing can run several months, which creates a gap if your current status has limited time remaining. Before signing an offer letter, ask KUMC whether their standard practice includes premium processing or whether you need to negotiate it into the offer.
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Find Administrative Assistant at University of Kansas Medical Center JobsFrequently Asked Questions
Does University of Kansas Medical Center sponsor H-1B visas for Administrative Assistants?
Yes, KUMC sponsors H-1B visas for Administrative Assistant roles, though not every posting qualifies. H-1B sponsorship applies when the position requires a specific bachelor's degree field, meeting USCIS's specialty occupation standard. Roles in research administration, graduate medical education, or clinical coordination are more likely to meet that threshold than general administrative support positions.
Which visa types are commonly used for Administrative Assistant roles at University of Kansas Medical Center?
KUMC supports several visa categories for administrative staff, including H-1B, TN (for Canadian and Mexican nationals in qualifying roles), J-1 for exchange visitors, and F-1 OPT and CPT for current students and recent graduates. For longer-term sponsorship, EB-2 and EB-3 Green Card pathways through the PERM labor certification process are also available for qualifying positions.
What qualifications and experience does University of Kansas Medical Center expect for Administrative Assistant roles?
KUMC typically expects candidates to hold a bachelor's degree, often in business administration, health information management, or a related field, particularly for roles that could support H-1B sponsorship. Prior experience in a healthcare, academic, or research environment is a practical advantage. Proficiency with administrative systems, scheduling tools, and document management is consistently listed across postings.
How do I apply for Administrative Assistant jobs at University of Kansas Medical Center?
Applications go through KUMC's official careers portal. To find roles that are open to visa sponsorship, use Migrate Mate to browse current KUMC Administrative Assistant openings filtered by sponsorship eligibility. Review each job description carefully for degree requirements before applying, since the specificity of those requirements affects whether the role can support H-1B or PERM sponsorship.
How long does the visa sponsorship process take for an Administrative Assistant at KUMC?
Timeline depends on visa type. F-1 OPT can authorize employment within weeks if your EAD is already issued. H-1B standard processing through USCIS takes several months, while premium processing reduces that to 15 business days. PERM labor certification for Green Card sponsorship typically takes one to two years from initiation, making it a longer-term pathway to plan around from the start of employment.
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