Worcester State University Visa Sponsorship Jobs USA
Worcester State University is a public liberal arts institution in Massachusetts that occasionally sponsors work visas for qualified academic and professional staff. For international job seekers targeting higher education, it represents a pathway into the U.S. university system, particularly for roles requiring specialized expertise.
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Get Access To All JobsLocation: Worcester, MA
Category: Administrators
Job Type: Full-time
Posted On: Wed Oct 14 2026
OFFICIAL TITLE: Staff Assistant, Facilities Operations
SUPERVISION RECEIVED: Executive Director for Facilities Operations and Capital Planning
SUPERVISION EXERCISED: May supervise student employees and volunteers
General Statement of Duties: The Staff Assistant provides comprehensive administrative and fiscal support to the Facilities Department. This position manages day-to-day budget, purchasing, and project accounting activities, including capital and deferred maintenance projects. This position serves as a primary customer service representative for the department, responding to inquiries, coordinating with vendors, and collaborating with departments across the University. The role requires strong organizational, accounting, financial, and communication skills, as well as the ability to manage multiple priorities independently.
Responsibilities:
(E) = Essential
1. Financial, Budget, and Purchasing Operations
- (E) Create and manage blanket orders and purchase orders for all Facilities budget centers, including State-supported capital and deferred maintenance projects.
- (E) Process all department invoices, ensuring correct budget centers, object codes, and required documentation for accurate and timely payment.
- (E) Track purchase orders, blanket orders, expenses, and draw-down values for capital and deferred maintenance projects.
- (E) Process payment applications for University bid projects.
- (E) Prepare monthly budget-to-actual reports for budget managers; identify funding deficiencies and recommend and process budget transfers.
- (E) Assist budget managers with fiscal year-end close in accordance with the University fiscal calendar.
- (E) Prepare ad hoc financial and budget reports for department leadership and staff.
- (E) Provide financial metrics related to campus facilities utility, maintenance, and usage costs.
2. Project Accounting and Records Management
- (E) Create, maintain, and reconcile all capital and deferred maintenance project records. Ensure those projects in the Project Accounting system are current and accurate.
- (E) Reconcile project accounts annually with the Senior Financial Accountant - Projects Accounting in Fiscal Affairs and provide all required supporting documentation.
- (E) Maintain historical records of purchase orders and invoices.
- (E) Maintain data base of warranties, O&M manuals, specifications, plans, and related electronic files.
- (E) Maintain organized storage of project records in the Facilities plan room; coordinate back-scanning and plan conversion to CADD as needed.
3. Vendor, Contract, and Interdepartmental Coordination
- (E) Coordinate with vendors to obtain required documentation and ensure compliance with University and State procurement laws.
- (E) Maintain Facilities vendor contract databases, including contract terms, values, durations. Review invoicing to ensure compliance service frequency and costs. Resolve discrepancies with vendors.
- (E) Maintain working relationships with Accounts Payable/Accounts Receivable to facilitate timely payments and resolve accounting discrepancies.
- (E) Maintain relationships with local, state, and federal agencies to exchange information and coordinate activities or site visits.
4. Reporting and Department Support
- (E) Provide monthly reports to trades and grounds staff on blanket orders, purchase orders, and available funding.
- (E) Create and maintain spreadsheets to track costs and financial data as requested by University leadership.
- (E) Create and prepare all departmental travel authorization requests and expense reimbursements.
- (E) Schedule meetings and maintain department emergency contact lists and organizational charts.
- (E) Coordinate department uniform purchases, including sizing, vendor communication, and distribution in accordance with collective bargaining agreements.
- (E) Serve as backup to the Clerk IV by triaging service calls and creating work orders.
- (E) Report to campus during facilities emergencies to provide administrative support as needed.
5. Professional Conduct and Institutional Responsibilities
- (E) Demonstrate professionalism, civility, and a customer-service-oriented approach.
- (E) Contribute to the University Strategic Plan and Equal Opportunity/Affirmative Action objectives.
Perform other duties as assigned.
Job Requirements:
Required Qualifications:
- At least three (3) years of full-time (or equivalent part-time) experience in office management, office administration, business administration, or business management, including responsibilities such as purchasing, budgeting, accounting, records management, contract administration; or an equivalent combination of education and experience.
- Proficiency with spreadsheet, word processing, and presentation software (e.g., Microsoft Excel, Word, PowerPoint, Google Workspace).
- Demonstrated knowledge of accounting principles, including University and State accounting practices.
- Knowledge of State procurement policies.
- Excellent oral and written communication and customer service skills.
- Experience working with diverse populations and the ability to maintain effective working relationships.
- Strong organizational skills with the ability to manage multiple priorities independently.
- Ability to perform essential functions with or without reasonable accommodation.
- Ability to successfully pass a background and CORI check.
Preferred Qualifications:
- Associate's degree in Accounting or Business Administration.
- Experience supporting or managing facilities or operational budgets.
- Experience with Project Accounting systems and work order management software (e.g., School Dude).
- Knowledge of institutional facilities trades and materials (e.g., HVAC, electrical, plumbing, carpentry).
- Experience working in a collective bargaining environment.
Additional Information:
This is a full-time, benefited, exempt, APA professional position. The firm annual salary range for this position is $72,000.00 - $75,000.00, commensurate with relevant professional experience and education.
Here at Worcester State University, it is strongly recommended that all employees be vaccinated against COVID-19 before they begin employment.
Worcester State University offers a competitive benefits package that includes:
- a choice of 8 different pre-taxed, health insurance plan options
- a choice of pension or 401(a), and supplemental plan retirement options
- life insurance up to 8x the annual salary
- long-term disability coverage
- dental insurance
- 20 vacation days accrued per year
- 15 sick days accrued per year
- 5 personal days per year
- paid holidays
- tuition remission for self, spouse, and dependent children
- and more...
We are an equal opportunity/Affirmative Action Employer. M/F/D/V. Members of traditionally underrepresented groups are strongly encouraged to apply.
Location: Worcester, MA
Category: Administrators
Job Type: Full-time
Posted On: Wed Oct 14 2026
OFFICIAL TITLE: Staff Assistant, Facilities Operations
SUPERVISION RECEIVED: Executive Director for Facilities Operations and Capital Planning
SUPERVISION EXERCISED: May supervise student employees and volunteers
General Statement of Duties: The Staff Assistant provides comprehensive administrative and fiscal support to the Facilities Department. This position manages day-to-day budget, purchasing, and project accounting activities, including capital and deferred maintenance projects. This position serves as a primary customer service representative for the department, responding to inquiries, coordinating with vendors, and collaborating with departments across the University. The role requires strong organizational, accounting, financial, and communication skills, as well as the ability to manage multiple priorities independently.
Responsibilities:
(E) = Essential
1. Financial, Budget, and Purchasing Operations
- (E) Create and manage blanket orders and purchase orders for all Facilities budget centers, including State-supported capital and deferred maintenance projects.
- (E) Process all department invoices, ensuring correct budget centers, object codes, and required documentation for accurate and timely payment.
- (E) Track purchase orders, blanket orders, expenses, and draw-down values for capital and deferred maintenance projects.
- (E) Process payment applications for University bid projects.
- (E) Prepare monthly budget-to-actual reports for budget managers; identify funding deficiencies and recommend and process budget transfers.
- (E) Assist budget managers with fiscal year-end close in accordance with the University fiscal calendar.
- (E) Prepare ad hoc financial and budget reports for department leadership and staff.
- (E) Provide financial metrics related to campus facilities utility, maintenance, and usage costs.
2. Project Accounting and Records Management
- (E) Create, maintain, and reconcile all capital and deferred maintenance project records. Ensure those projects in the Project Accounting system are current and accurate.
- (E) Reconcile project accounts annually with the Senior Financial Accountant - Projects Accounting in Fiscal Affairs and provide all required supporting documentation.
- (E) Maintain historical records of purchase orders and invoices.
- (E) Maintain data base of warranties, O&M manuals, specifications, plans, and related electronic files.
- (E) Maintain organized storage of project records in the Facilities plan room; coordinate back-scanning and plan conversion to CADD as needed.
3. Vendor, Contract, and Interdepartmental Coordination
- (E) Coordinate with vendors to obtain required documentation and ensure compliance with University and State procurement laws.
- (E) Maintain Facilities vendor contract databases, including contract terms, values, durations. Review invoicing to ensure compliance service frequency and costs. Resolve discrepancies with vendors.
- (E) Maintain working relationships with Accounts Payable/Accounts Receivable to facilitate timely payments and resolve accounting discrepancies.
- (E) Maintain relationships with local, state, and federal agencies to exchange information and coordinate activities or site visits.
4. Reporting and Department Support
- (E) Provide monthly reports to trades and grounds staff on blanket orders, purchase orders, and available funding.
- (E) Create and maintain spreadsheets to track costs and financial data as requested by University leadership.
- (E) Create and prepare all departmental travel authorization requests and expense reimbursements.
- (E) Schedule meetings and maintain department emergency contact lists and organizational charts.
- (E) Coordinate department uniform purchases, including sizing, vendor communication, and distribution in accordance with collective bargaining agreements.
- (E) Serve as backup to the Clerk IV by triaging service calls and creating work orders.
- (E) Report to campus during facilities emergencies to provide administrative support as needed.
5. Professional Conduct and Institutional Responsibilities
- (E) Demonstrate professionalism, civility, and a customer-service-oriented approach.
- (E) Contribute to the University Strategic Plan and Equal Opportunity/Affirmative Action objectives.
Perform other duties as assigned.
Job Requirements:
Required Qualifications:
- At least three (3) years of full-time (or equivalent part-time) experience in office management, office administration, business administration, or business management, including responsibilities such as purchasing, budgeting, accounting, records management, contract administration; or an equivalent combination of education and experience.
- Proficiency with spreadsheet, word processing, and presentation software (e.g., Microsoft Excel, Word, PowerPoint, Google Workspace).
- Demonstrated knowledge of accounting principles, including University and State accounting practices.
- Knowledge of State procurement policies.
- Excellent oral and written communication and customer service skills.
- Experience working with diverse populations and the ability to maintain effective working relationships.
- Strong organizational skills with the ability to manage multiple priorities independently.
- Ability to perform essential functions with or without reasonable accommodation.
- Ability to successfully pass a background and CORI check.
Preferred Qualifications:
- Associate's degree in Accounting or Business Administration.
- Experience supporting or managing facilities or operational budgets.
- Experience with Project Accounting systems and work order management software (e.g., School Dude).
- Knowledge of institutional facilities trades and materials (e.g., HVAC, electrical, plumbing, carpentry).
- Experience working in a collective bargaining environment.
Additional Information:
This is a full-time, benefited, exempt, APA professional position. The firm annual salary range for this position is $72,000.00 - $75,000.00, commensurate with relevant professional experience and education.
Here at Worcester State University, it is strongly recommended that all employees be vaccinated against COVID-19 before they begin employment.
Worcester State University offers a competitive benefits package that includes:
- a choice of 8 different pre-taxed, health insurance plan options
- a choice of pension or 401(a), and supplemental plan retirement options
- life insurance up to 8x the annual salary
- long-term disability coverage
- dental insurance
- 20 vacation days accrued per year
- 15 sick days accrued per year
- 5 personal days per year
- paid holidays
- tuition remission for self, spouse, and dependent children
- and more...
We are an equal opportunity/Affirmative Action Employer. M/F/D/V. Members of traditionally underrepresented groups are strongly encouraged to apply.
Job Roles at Worcester State University
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Get Access To All JobsTips for Finding Worcester State University Visa Sponsorship Jobs USA
Target Academic and Professional Staff Roles
Worcester State University's visa sponsorship tends to concentrate in faculty and specialized professional positions. Focus your search on roles that require advanced degrees or niche expertise, where the university is more likely to pursue sponsorship for the right candidate.
Understand Which Visa Types the University Supports
Worcester State sponsors H-1B, J-1, TN, and F-1 OPT and CPT visas. If you're on OPT or CPT, the university is already set up to work with your status, making it a practical early-career target in the education sector.
Reach Out to the International Students and Scholars Office
The university's international office manages visa processes for staff and faculty. Connecting with them early in your application can clarify sponsorship eligibility for specific roles before you invest heavily in the hiring process.
Align Your Application With the Academic Hiring Calendar
Higher education hiring follows a predictable cycle, with most faculty searches launching in the fall for positions starting the following academic year. Timing your applications to Worcester State's recruitment calendar improves your chances of being considered for sponsored roles.
Highlight Credentials That Justify Sponsorship
Universities weigh the administrative cost of sponsorship carefully. Emphasizing a terminal degree, specialized research background, or in-demand subject-matter expertise makes it easier for Worcester State's hiring committees to build a case for pursuing H-1B sponsorship on your behalf.
Use Migrate Mate to Filter for Verified Sponsors in Education
Finding universities with a real track record of sponsorship takes research. Migrate Mate surfaces verified sponsors across the education sector so you can filter by visa type and sponsorship history, including institutions like Worcester State University.
Frequently Asked Questions
Does Worcester State University sponsor H-1B visas?
Yes, Worcester State University does sponsor H-1B visas. Sponsorship tends to be reserved for faculty and specialized professional staff positions where a qualified U.S. worker cannot readily be found. If you're applying for a role that requires advanced or discipline-specific expertise, it's worth confirming sponsorship availability directly with the hiring department or international scholars office.
Which visa types does Worcester State University sponsor?
Worcester State University sponsors several visa categories, including H-1B, J-1 visa, TN visa, and F-1 OPT and CPT. J-1 visas are common for exchange scholars and visiting researchers, while H-1B sponsorship is generally pursued for longer-term hires in academic or professional roles. OPT and CPT make the university accessible to international students already in the U.S.
What types of roles at Worcester State University are most likely to receive visa sponsorship?
Sponsorship at Worcester State University is most common for faculty positions and roles requiring specialized academic qualifications. Departments in fields with competitive national hiring markets, such as sciences, technology, and health-related disciplines, are more likely to sponsor candidates when the right expertise isn't readily available domestically. Administrative and support roles are less commonly sponsored.
How do I find open visa-sponsored jobs at Worcester State University?
The most reliable approach is to check Worcester State University's official careers page for current openings, then verify sponsorship eligibility during the application or interview stage. Migrate Mate also lists education-sector employers with confirmed sponsorship histories, allowing you to filter specifically for universities like Worcester State and apply with confidence that sponsorship is on the table.
How do I time my application to Worcester State University for the best chance of visa sponsorship?
Higher education hiring operates on an academic calendar, with most faculty searches opening in the fall semester for positions that begin the following fall. Applying early in the recruitment window gives you more time to work through sponsorship logistics, including H-1B filing deadlines in April. For professional staff roles, hiring can occur year-round, but confirming sponsorship intent early in the process is essential.