Data Entry Jobs in California

Overview

The Black Infant Health (BIH) Program is a specialized Maternal, Child, Adolescent Health (MCAH) program under California Department of Public Health (CDPH) in the Local Health Jurisdiction of San Joaquin County. The focus is to ensure women in California are healthy before, during, and after pregnancy; ensure all infants are born healthy and thrive in their first year of life; and reduce infant mortality with a focus on reducing disparities. To achieve its goals, the BIH Program is a client-centered, strength-based group intervention with complementary 1:1 support that embraces the life course perspective and promotes social support, empowerment, skill building, stress reduction and goal setting. This project is implemented in a hybrid structure with San Joaquin County Public Health Services (PHS).

Responsibilities

• Types general as well as specific correspondence, minutes, reports for the BIH Program and Community Advisory Board (CAB) meetings; types and keep record of minutes for the CAB and staff meetings.
• Complies with or assists in the compilation of statistical information for special reports; assists in developing and maintaining filing system for the BIH Program; provides support to Skilled Professional Medical Personnel working with the BIH Program.
• Answers phone calls and conveys information regarding the general operation of the BIH Program, takes program messages; receives, opens and distributes BIH program related mail.
• Updates and maintains accurate confidential records and files; prepares monthly reports and other reports as needed. Provides feedback to CDPH/MCAH on the effectiveness of services and data forms.
• Maintains records of BIH invoices and purchases; maintains orderly files of program correspondence, reports, and other duties as assigned; maintains confidentiality and adheres to HIPAA regulations.
• Attends as appropriate or required Organization, Program, Division, local, regional and state: activities, meetings, conferences, calls, in-services and training related to programmatic (MCAH and BIH) issues and organizational issues.
• Types articles, forms, letters, memorandums, reports, and other materials from copy or rough draft; may compose and type routine letters and memorandum independently; proofreads material.
• Performs basic secretarial work; receives and screens visitors, callers and mail, and directs to appropriate individual or office; takes and transmits messages; makes appointments
• Provides and gathers routine information to/from a variety of sources; asks/answers questions and completes forms; searches for, receives and explains information regarding rules, regulations, policies, procedures and technical office operations.
• Processes and maintains routine information related to departmental operations, including information of a limited technical, specialized or sensitive nature; codes, files and retrieves documents and records using standard alphabetical, numerical, coded and computerized filing systems.
• Researches, compiles, maintains and processes basic statistical, and/or numerical data related to departmental, purchasing, inventory, and/or other functions; verifies and makes basic entries and notations; reviews material for completeness and accuracy; performs basic computations and calculations; may compute, collect and receipt small amounts of money; may maintain basic ledgers and accounts; may process basic accounts payable/receivable, billing operations, and/or deposits; may develop and maintain routine spreadsheets and databases, either by hand or computer.
• Coordinate participant and staff transportation for program related activities and travel.

Skills

• High School Diploma, HiSET, HSED, or GED
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and planning skills.
• Proficient in MS Office (Word, Excel, Outlook) and comfortable with navigating database systems.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize work effectively.
• Attention to detail and problem-solving skills.
• Demonstrated commitment to high standards and a history of achieving results despite challenges
• Passion for serving the community and a deep understanding of trauma-informed care
• Critical thinking and problem-solving skills

How to Apply: Subit resume via Indeed OR Please send your resume to aaawlc@ aaawlc.org . Be sure to include "Data Entry lead Application" in the subject line of your email.

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Vision insurance

Work Location: In person