Data Entry Jobs in New York
Data Entry jobs in New York are consistently in demand, with concentrated hiring in financial services, healthcare administration, legal services, and government contracting sectors that keep New York among the most active markets in the country. The largest volume of openings sits in New York City, Buffalo, and Albany, where major employers like JPMorgan Chase, NYU Langone Health, and New York State government agencies maintain large back-office and administrative operations. The most sought-after specialties include medical records data entry, financial data processing, and CRM database management. See the openings below and apply to the ones that match your experience.
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Position: Temporary Data Entry Clerk
Reports to: Vice President, Resource Development
Department: Resource Development
Organization Summary:
United Way of New York City (UWNYC) works with a coalition of trusted partners to unite community power with citywide possibility. Together, we meet today’s most urgent needs while building transformative solutions for tomorrow — striving for health, opportunity, and prosperity for every New Yorker in every neighborhood. Part of the United Way Worldwide system, one of the world’s most recognized charitable brands, we believe that New Yorkers deserve to thrive where they live and envision a future where all New Yorkers have the resources they need to live long, healthy lives in flourishing and resilient neighborhoods. We strive to model our values in all our relationships, both internal and external: Collaboration, Compassion, Integrity, Accountability, and Superior Performance.
UWNYC’s Resource Development work is grounded in a place-based approach, collaborating with community organizations, government partners, and policymakers to advance policies and public investments informed by local knowledge, community priorities, and the lived experiences of New Yorkers.
Position Overview:
Reporting to the Vice President, Resource Development, the Temporary, Part-Time Data Entry Clerk supports the Resource Development team by ensuring the timely, accurate, and consistent entry of charitable contributions and donor information into Blackbaud Raiser’s Edge NXT (RE NXT).
The primary focus of this position is the day-to-day processing and entry of donations across UWNYC’s fundraising revenue streams, helping to maintain accurate donor and gift records and ensuring information is available to support donor acknowledgment, stewardship, financial reconciliation, reporting, and fundraising activities.
This is a detail-oriented, execution-focused role requiring a high degree of accuracy, confidentiality, organization, and familiarity with nonprofit fundraising databases. The Specialist will work within established gift-processing procedures, coding standards, and internal controls and will partner closely with Resource Development Operations and other designated staff to identify and resolve gift-entry discrepancies.
Primary Responsibilities:
Gift Entry and Data Processing
- Enter charitable contributions accurately and timely into Blackbaud Raiser’s Edge NXT, including gifts received by check, credit card, ACH/wire, stock, workplace giving, third-party giving platforms, and other approved channels.
- Accurately apply established campaign, fund, appeal, gift type, constituent, and other coding conventions during gift entry.
- Enter and maintain pledges, pledge payments, recurring gifts, soft credits, matching gifts, and other gift records in accordance with established procedures.
- Create and update constituent records as needed while adhering to established data-entry and data-governance standards.
- Review supporting gift documentation to ensure required information is complete prior to entry.
- Process gift batches and maintain appropriate documentation and backup records in accordance with established procedures.
- Identify potential duplicate constituent records, incomplete information, coding inconsistencies, or other data-quality issues and escalate them to the appropriate Resource Development Operations staff member.
- Support timely donor acknowledgment processes by ensuring gift and constituent information is entered accurately and made available for acknowledgment.
- Assist with historical gift-entry cleanup, data validation, and other database maintenance projects as assigned.
Gift Processing Quality and Operational Support
- Follow established gift-processing procedures, data standards, internal controls, and documentation requirements.
- Conduct routine quality checks of entered gifts to help ensure accuracy and completeness.
- Maintain organized electronic documentation supporting gift entry and processing.
- Assist Resource Development Operations with identifying and researching discrepancies related to gift records.
- Support Finance and Resource Development reconciliation activities by providing gift-entry documentation or researching records as requested; responsibility for reconciliation and financial reporting remains with designated UWNYC staff.
- Maintain strict confidentiality of donor, financial, and organizational information.
- Meet established expectations for gift-entry timeliness, accuracy, and volume.
- Participate in training and process-improvement activities related to RE NXT and gift processing.
- Assume other related responsibilities as assigned to meet business and operational needs.
- Assumes other responsibilities as assigned to meet business and operational needs.
Skills, Knowledge, and Experience:
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- Minimum of 2–3 years of experience in nonprofit data entry, gift processing, development operations, advancement services, fundraising operations, or a related area preferred.
- Hands-on experience with Blackbaud Raiser’s Edge or Raiser’s Edge NXT strongly preferred.
- Demonstrated experience entering and maintaining donor and gift records in a fundraising CRM.
- Familiarity with nonprofit gift types, including outright gifts, pledges, pledge payments, recurring gifts, matching gifts, soft credits, and workplace giving preferred.
- Strong attention to detail and demonstrated ability to enter high volumes of data accurately.
- Strong organizational and time-management skills with the ability to manage repetitive, deadline-driven work consistently.
- Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
- Ability to identify data discrepancies and know when to escalate questions rather than make assumptions.
- Ability to handle confidential donor and financial information with discretion.
- Strong written and verbal communication skills.
- Ability to work independently while following established procedures and seeking clarification when appropriate.
Key Competencies:
- Accuracy and Attention to Detail
- Raiser’s Edge / Data Entry Proficiency
- Accountability and Reliability
- Organization and Time Management
- Data Integrity and Confidentiality
- Collaboration
- Results Driven
Salary Range:
-
Temporary Salary Range - $25 – 32 per hour
- The final determination of salary, within this range, will depend on the candidate’s education, skills and experience required for the position.
Additional Requirements:
- UWNYC is presently on a Hybrid/In-Person work schedule.
- This is a temporary, part-time position anticipated to continue through the end of FY27, based on organizational need and funding.
- Work hours and schedule will be established based on Resource Development operational needs.
United Way of NYC Core Competencies for All Staff
- Mission Focused: Catalyze others’ commitment to the mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
- Relationship-Oriented: Understands that people come before processes and is astute in cultivating and managing relationships toward a common goal.
- Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
- Results Driven: Dedicated to shared and measurable goals for the common good: creating, resourcing, scaling and leveraging strategies and innovations for broad investment and impact.
- Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.
United Way of New York City is an Equal Employment Opportunity Employer
Position: Temporary Data Entry Clerk
Reports to: Vice President, Resource Development
Department: Resource Development
Organization Summary:
United Way of New York City (UWNYC) works with a coalition of trusted partners to unite community power with citywide possibility. Together, we meet today’s most urgent needs while building transformative solutions for tomorrow — striving for health, opportunity, and prosperity for every New Yorker in every neighborhood. Part of the United Way Worldwide system, one of the world’s most recognized charitable brands, we believe that New Yorkers deserve to thrive where they live and envision a future where all New Yorkers have the resources they need to live long, healthy lives in flourishing and resilient neighborhoods. We strive to model our values in all our relationships, both internal and external: Collaboration, Compassion, Integrity, Accountability, and Superior Performance.
UWNYC’s Resource Development work is grounded in a place-based approach, collaborating with community organizations, government partners, and policymakers to advance policies and public investments informed by local knowledge, community priorities, and the lived experiences of New Yorkers.
Position Overview:
Reporting to the Vice President, Resource Development, the Temporary, Part-Time Data Entry Clerk supports the Resource Development team by ensuring the timely, accurate, and consistent entry of charitable contributions and donor information into Blackbaud Raiser’s Edge NXT (RE NXT).
The primary focus of this position is the day-to-day processing and entry of donations across UWNYC’s fundraising revenue streams, helping to maintain accurate donor and gift records and ensuring information is available to support donor acknowledgment, stewardship, financial reconciliation, reporting, and fundraising activities.
This is a detail-oriented, execution-focused role requiring a high degree of accuracy, confidentiality, organization, and familiarity with nonprofit fundraising databases. The Specialist will work within established gift-processing procedures, coding standards, and internal controls and will partner closely with Resource Development Operations and other designated staff to identify and resolve gift-entry discrepancies.
Primary Responsibilities:
Gift Entry and Data Processing
- Enter charitable contributions accurately and timely into Blackbaud Raiser’s Edge NXT, including gifts received by check, credit card, ACH/wire, stock, workplace giving, third-party giving platforms, and other approved channels.
- Accurately apply established campaign, fund, appeal, gift type, constituent, and other coding conventions during gift entry.
- Enter and maintain pledges, pledge payments, recurring gifts, soft credits, matching gifts, and other gift records in accordance with established procedures.
- Create and update constituent records as needed while adhering to established data-entry and data-governance standards.
- Review supporting gift documentation to ensure required information is complete prior to entry.
- Process gift batches and maintain appropriate documentation and backup records in accordance with established procedures.
- Identify potential duplicate constituent records, incomplete information, coding inconsistencies, or other data-quality issues and escalate them to the appropriate Resource Development Operations staff member.
- Support timely donor acknowledgment processes by ensuring gift and constituent information is entered accurately and made available for acknowledgment.
- Assist with historical gift-entry cleanup, data validation, and other database maintenance projects as assigned.
Gift Processing Quality and Operational Support
- Follow established gift-processing procedures, data standards, internal controls, and documentation requirements.
- Conduct routine quality checks of entered gifts to help ensure accuracy and completeness.
- Maintain organized electronic documentation supporting gift entry and processing.
- Assist Resource Development Operations with identifying and researching discrepancies related to gift records.
- Support Finance and Resource Development reconciliation activities by providing gift-entry documentation or researching records as requested; responsibility for reconciliation and financial reporting remains with designated UWNYC staff.
- Maintain strict confidentiality of donor, financial, and organizational information.
- Meet established expectations for gift-entry timeliness, accuracy, and volume.
- Participate in training and process-improvement activities related to RE NXT and gift processing.
- Assume other related responsibilities as assigned to meet business and operational needs.
- Assumes other responsibilities as assigned to meet business and operational needs.
Skills, Knowledge, and Experience:
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- Minimum of 2–3 years of experience in nonprofit data entry, gift processing, development operations, advancement services, fundraising operations, or a related area preferred.
- Hands-on experience with Blackbaud Raiser’s Edge or Raiser’s Edge NXT strongly preferred.
- Demonstrated experience entering and maintaining donor and gift records in a fundraising CRM.
- Familiarity with nonprofit gift types, including outright gifts, pledges, pledge payments, recurring gifts, matching gifts, soft credits, and workplace giving preferred.
- Strong attention to detail and demonstrated ability to enter high volumes of data accurately.
- Strong organizational and time-management skills with the ability to manage repetitive, deadline-driven work consistently.
- Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
- Ability to identify data discrepancies and know when to escalate questions rather than make assumptions.
- Ability to handle confidential donor and financial information with discretion.
- Strong written and verbal communication skills.
- Ability to work independently while following established procedures and seeking clarification when appropriate.
Key Competencies:
- Accuracy and Attention to Detail
- Raiser’s Edge / Data Entry Proficiency
- Accountability and Reliability
- Organization and Time Management
- Data Integrity and Confidentiality
- Collaboration
- Results Driven
Salary Range:
-
Temporary Salary Range - $25 – 32 per hour
- The final determination of salary, within this range, will depend on the candidate’s education, skills and experience required for the position.
Additional Requirements:
- UWNYC is presently on a Hybrid/In-Person work schedule.
- This is a temporary, part-time position anticipated to continue through the end of FY27, based on organizational need and funding.
- Work hours and schedule will be established based on Resource Development operational needs.
United Way of NYC Core Competencies for All Staff
- Mission Focused: Catalyze others’ commitment to the mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
- Relationship-Oriented: Understands that people come before processes and is astute in cultivating and managing relationships toward a common goal.
- Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
- Results Driven: Dedicated to shared and measurable goals for the common good: creating, resourcing, scaling and leveraging strategies and innovations for broad investment and impact.
- Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.
United Way of New York City is an Equal Employment Opportunity Employer
See All 41 Data Entry Jobs in New York
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Find Data Entry JobsData Entry Jobs by City in New York
Where New York roles are concentrated, by current openings.
Data Entry Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
What New York Employers Look For
The qualifications that appear most often in data entry jobs across New York.
- Proficiency in Microsoft Excel, Access, or similar data management software required
- Accurate typing speed of at least 45 words per minute with high accuracy
- Experience with electronic health records or financial data systems preferred
- High school diploma or equivalent required, associate degree often preferred
- Ability to maintain confidentiality and comply with New York data privacy standards
- Strong attention to detail and ability to meet production and accuracy benchmarks
Data Entry Jobs in New York: Frequently Asked Questions
How do you become a data entry in New York?
Data entry work in New York does not require a state-issued license or certification, making it one of the more accessible administrative careers. Most New York employers expect a high school diploma or GED at minimum, with many favoring candidates who have completed an office administration or business technology program at a CUNY or SUNY community college. Building proficiency in Excel, data management platforms, and accurate keyboarding through coursework or self-study is the most direct path to landing your first role.
Which companies hire data entrys in New York?
Companies currently hiring data entrys in New York include KPH Healthcare Services, MetaSource, and University of Rochester, per current listings on Migrate Mate as of November 2026. New York's deep concentration of financial institutions, hospital networks, and state and city government agencies makes it one of the more stable markets for data entry hiring year-round.
Which New York cities have the most data entry jobs?
The cities with the most data entry openings in New York are New York, Rochester, and North Syracuse. New York City drives the largest share of listings because of its dense concentration of financial firms, law offices, and large hospital systems, while Buffalo and Albany generate steady demand through healthcare networks, insurance carriers, and state government operations.
Are there remote data entry jobs in New York?
Yes, and more than most fields. Data entry is well-suited to remote work because the role centers on computer-based tasks that require no physical presence. About 32% of data entry openings tied to New York are remote or hybrid as of November 2026, reflecting the desk-based nature of the work. Medical coding and financial data processing roles tend to offer the highest share of fully remote arrangements among New York listings.
How can I get hired as a data entry in New York with little or no experience?
The most realistic entry path is applying for administrative assistant or office clerk roles at large New York employers, where data entry is a core duty and on-the-job training is standard. CUNY and SUNY community colleges offer short-term office technology certificates that New York City agencies and hospital systems recognize when screening entry-level candidates. New York State government also posts data entry aide and clerical titles through civil service exams, which provide a structured route in without prior work history.
Where can I find and apply to data entry jobs in New York?
You can find and apply to data entry jobs in New York on Migrate Mate, which lists current openings from employers hiring in the state right now. Search the listings to find roles that match your experience level and preferred location, then apply directly to the ones that fit.
See All 41 Data Entry Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
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