E-3 Visa Education Manager Jobs
Education Manager roles in the U.S. qualify for E-3 visa sponsorship when the position requires a bachelor's degree in education, instructional design, or a related field. The E-3 has no lottery and no annual cap, giving Australian professionals a direct path to roles overseeing curriculum, training programs, or institutional learning strategy.
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BSD NEU - Medical Education
About the Department
The Department of Neurology at The University of Chicago Medical Center has a great history and tradition, having made significant contributions to neurological training, clinical care, and the basic understanding of neurological disease.
Job Summary
The Education Coordinator is responsible for all administrative aspects of the Department of Neurology’s weekly Grand Rounds and medical student education programs.
Responsibilities
- Works with the Clerkship Directors and other faculty leadership to develop and manage complex MS3 and MS4 student schedules, ensuring consistency with rotation requirements, prerequisites, student and section scheduling needs, rotation capacity, sequencing requirements, and other programmatic considerations.
- Coordinates and manages schedules and related administrative activities for MS3 and MS4 students, including visiting MS4 students and international medical students. Coordinates with Human Resources, Global Health, and Academic Affairs regarding institutional requirements, documentation, and administrative processes for international students and visitors. Coordinates clerkship orientation, proctors the end-of-clerkship Shelf examination, and serves as a primary administrative resource and liaison for students, faculty, and departmental leadership regarding medical student and visitor rotations.
- Tracks faculty completion of required evaluations for medical students, follows up on outstanding evaluations, and assists in ensuring that evaluation requirements and established grading deadlines are met.
- Identifies and addresses administrative and scheduling needs within the medical student education programs and ensures compliance with applicable departmental, institutional, educational, and regulatory requirements.
- Manages all administrative aspects of the Department of Neurology’s weekly Grand Rounds program, including development and maintenance of the speaker schedule, coordination and communication with invited speakers, travel arrangements and related logistics, collection of required documentation, and coordination with the Continuing Medical Education (CME) Office to ensure compliance with CME requirements.
- Provides administrative support for specific functions of the Neurology Residency Program, including schedule maintenance, tracking completion of faculty evaluations for residents, and assisting with designated program activities and administrative requirements.
- Serves as a key liaison among program leadership, faculty, trainees, students, University and Hospital personnel, and outside individuals and organizations. Works autonomously, demonstrates initiative, and independently identifies and addresses administrative needs, priorities, and potential issues. Exercises sound judgment in managing assigned activities and projects and takes appropriate action to ensure responsibilities are completed accurately and within established deadlines.
- Maintains a high level of organization, foresight, attention to detail, and communication in coordinating multiple educational programs, schedules, deadlines, and competing priorities.
- Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
- Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Bachelor's degree.
Experience:
- Previous experience within an Academic Medical Center environment.
- Previous UME and/or GME experience.
Preferred Competencies
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Ability to handle public contacts with courtesy, clarity, and diplomacy.
- Ability to handle sensitive and confidential situations and information with absolute discretion.
- Excellent problem-solving skills.
- Ability to follow an issue through to resolution.
- Considerable skill in working both independently and as a team member.
- Proficiency with word processing applications and spreadsheets and databases.
- High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
- Independence in decision making and judgment, ability to work with minimal supervision and function both as a team member and be involved in program problem solving.
Application Documents
- Resume (required)
- Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Healthcare & Medical Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $90,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Department
BSD NEU - Medical Education
About the Department
The Department of Neurology at The University of Chicago Medical Center has a great history and tradition, having made significant contributions to neurological training, clinical care, and the basic understanding of neurological disease.
Job Summary
The Education Coordinator is responsible for all administrative aspects of the Department of Neurology’s weekly Grand Rounds and medical student education programs.
Responsibilities
- Works with the Clerkship Directors and other faculty leadership to develop and manage complex MS3 and MS4 student schedules, ensuring consistency with rotation requirements, prerequisites, student and section scheduling needs, rotation capacity, sequencing requirements, and other programmatic considerations.
- Coordinates and manages schedules and related administrative activities for MS3 and MS4 students, including visiting MS4 students and international medical students. Coordinates with Human Resources, Global Health, and Academic Affairs regarding institutional requirements, documentation, and administrative processes for international students and visitors. Coordinates clerkship orientation, proctors the end-of-clerkship Shelf examination, and serves as a primary administrative resource and liaison for students, faculty, and departmental leadership regarding medical student and visitor rotations.
- Tracks faculty completion of required evaluations for medical students, follows up on outstanding evaluations, and assists in ensuring that evaluation requirements and established grading deadlines are met.
- Identifies and addresses administrative and scheduling needs within the medical student education programs and ensures compliance with applicable departmental, institutional, educational, and regulatory requirements.
- Manages all administrative aspects of the Department of Neurology’s weekly Grand Rounds program, including development and maintenance of the speaker schedule, coordination and communication with invited speakers, travel arrangements and related logistics, collection of required documentation, and coordination with the Continuing Medical Education (CME) Office to ensure compliance with CME requirements.
- Provides administrative support for specific functions of the Neurology Residency Program, including schedule maintenance, tracking completion of faculty evaluations for residents, and assisting with designated program activities and administrative requirements.
- Serves as a key liaison among program leadership, faculty, trainees, students, University and Hospital personnel, and outside individuals and organizations. Works autonomously, demonstrates initiative, and independently identifies and addresses administrative needs, priorities, and potential issues. Exercises sound judgment in managing assigned activities and projects and takes appropriate action to ensure responsibilities are completed accurately and within established deadlines.
- Maintains a high level of organization, foresight, attention to detail, and communication in coordinating multiple educational programs, schedules, deadlines, and competing priorities.
- Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
- Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Bachelor's degree.
Experience:
- Previous experience within an Academic Medical Center environment.
- Previous UME and/or GME experience.
Preferred Competencies
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Ability to handle public contacts with courtesy, clarity, and diplomacy.
- Ability to handle sensitive and confidential situations and information with absolute discretion.
- Excellent problem-solving skills.
- Ability to follow an issue through to resolution.
- Considerable skill in working both independently and as a team member.
- Proficiency with word processing applications and spreadsheets and databases.
- High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
- Independence in decision making and judgment, ability to work with minimal supervision and function both as a team member and be involved in program problem solving.
Application Documents
- Resume (required)
- Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Healthcare & Medical Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $90,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Education Manager
Align your credentials to U.S. specialty occupation standards
Your Australian bachelor's degree is generally accepted as equivalent to a four-year U.S. degree, but the field must match the Education Manager role. If your degree is in a related discipline, gather documentation showing how your coursework directly supports the position.
Target employers with existing DOL LCA filing history
Employers who have previously filed Labor Condition Applications with DOL for education or training roles already understand the E-3 visa process. Search DOL's public disclosure data to identify organizations with LCA filings under education management job titles before you apply.
Reframe sponsorship as a low-barrier ask for employers
Unlike H-1B visa, E-3 sponsorship requires no lottery and no PERM labor certification. When raising the topic with hiring managers, lead with that distinction. Many education employers have declined H-1B candidates and don't realize E-3 sponsorship is a fundamentally simpler commitment.
Use Migrate Mate's E-3 filing service for post-offer paperwork
Once you have a signed offer letter, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork. This is especially useful when your employer has no in-house immigration counsel, which is common at nonprofits, school districts, and smaller training organizations.
Clarify your job description covers specialty occupation criteria
Education Manager titles vary widely. Roles that span administrative coordination and instruction can blur the specialty occupation line. Work with your employer to ensure the official job description emphasizes the degree-required analytical and strategic functions, not general coordination tasks.
Time your consulate appointment around the LCA certification window
Your employer's LCA must be certified by DOL before you can schedule your consulate interview. DOL standard processing typically runs seven business days. Build that timeline into your start date negotiation so you're not booking an interview before the LCA is ready.
E-3 Visa Education Manager: Frequently Asked Questions
How do I find Education Manager jobs in the U.S. that offer E-3 visa sponsorship?
Migrate Mate is the most direct way to search for Education Manager roles where employers are open to E-3 sponsorship. Many education sector employers don't advertise sponsorship availability, so filtering by E-3-specific criteria saves significant time. Roles at universities, corporate learning and development teams, edtech companies, and nonprofit training organizations are common sources of qualifying positions.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Education Manager role qualify as a specialty occupation for the E-3?
Yes, provided the position genuinely requires at least a bachelor's degree in a specific field such as education, instructional design, organizational development, or a closely related discipline. Roles that accept any degree or treat education management as an administrative function rather than a professional one may face additional scrutiny at the consulate. Your employer's job description needs to reflect the degree requirement clearly.
How does E-3 sponsorship compare to H-1B for Education Manager roles?
The E-3 is substantially simpler for employers. There's no lottery, no PERM labor certification, and no cap to worry about. An employer can begin the E-3 process with a job offer and an LCA filing, which DOL certifies within roughly seven business days. H-1B requires registration in April, a random lottery selection, and can take months. For Education Managers who are Australian citizens, E-3 is almost always the faster and lower-cost path.
Can I switch Education Manager employers while on an E-3 visa?
Yes, but your new employer must file a fresh LCA and you'll need a new E-3 visa stamp before re-entering the U.S. if you travel internationally, or a change of status application if you stay in the country. Your E-3 status is tied to a specific employer and role, so a job change requires restarting the sponsorship process with the incoming organization.