E-3 Visa Office Coordinator Jobs
Office Coordinator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, communications, or a related field. The E-3 has no lottery and no annual cap, so your employer can file year-round. Australian nationals with the right credentials can start work within weeks of receiving a job offer.
See All Office Coordinator JobsOverview
Showing 5 of 281+ Office Coordinator jobs
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all 281+ Office Coordinator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Coordinator roles.
Get Access To All JobsAbout the Role:
Grade Level (for internal use):
09
Office Coordinator – New York City
Location: New York, New York
Position Overview
The Office Coordinator serves as the primary on-site support for daily workplace operations at Mobility Global’s New York City office in Times Square. This role is responsible for helping ensure the office operates smoothly, professionally, and in alignment with company standards. This position acts as the first point of contact for employees, visitors, and vendors, while supporting workplace operations, facilities coordination, and day-to-day office needs in a fast-paced corporate environment.
Core Responsibilities
Front Desk & Workplace Support
- Serve as the primary front desk contact for employees, visitors, and vendors.
- Manage visitor check-in procedures, access coordination, and overall reception coverage.
- Support conference room scheduling, meeting logistics, and general office coordination.
- Provide day-to-day workplace support and help resolve routine office issues in a timely and professional manner.
Facilities & Vendor Coordination
- Coordinate with building management, property services, and external vendors to support office operations.
- Submit and track maintenance requests, service tickets, and follow-up items.
- Monitor office supplies, pantry and breakroom inventory, equipment, and overall workplace readiness.
- Escalate facilities-related issues as appropriate.
Safety & Security Support
- Support execution of local safety, security, and emergency response procedures.
- Assist with visitor management processes, badges, and access-related coordination.
- Coordinate or support office drills, building notices, and workplace compliance activities as directed by Facilities or Security leadership.
Administrative & Operational Support
- Assist with invoice tracking, vendor records, and workplace documentation.
- Support office events, employee engagement activities, and on-site workplace initiatives.
- Maintain organized records related to service activity, office operations, and vendor coordination.
Qualifications
- 3–5+ years of experience in office coordination, workplace support, facilities support, or administrative operations.
- Strong communication, interpersonal, and customer service skills.
- Highly organized, detail-oriented, and able to manage multiple priorities effectively.
- Experience working in a corporate office environment required.
- Experience supporting a high-traffic office or headquarters environment preferred.
What’s In It For You?
Our Mission:
Advancing Essential Intelligence.
Our People:
We're more than 35,000 strong worldwide—so we’re able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all. From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We’re committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. Join us and help create the critical insights that truly make a difference.
Our Values:
Integrity, Discovery, Partnership
Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of integrity in all we do, bring a spirit of discovery to our work, and collaborate in close partnership with each other and our customers to achieve shared goals.
Benefits:
We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global.
Our benefits include:
- Health & Wellness: Health care coverage designed for the mind and body.
- Flexible Downtime: Generous time off helps keep you energized for your time on.
- Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
- Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
- Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best-in-class benefits for families.
- Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference.
For more information on benefits by country visit: https://spgbenefits.com/benefit-summaries
Global Hiring and Opportunity at S&P Global:
At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets.
Recruitment Fraud Alert:
If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to reportfraud@spglobal.com. S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, “pre-employment training” or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here.
Equal Opportunity Employer
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an
About the Role:
Grade Level (for internal use):
09
Office Coordinator – New York City
Location: New York, New York
Position Overview
The Office Coordinator serves as the primary on-site support for daily workplace operations at Mobility Global’s New York City office in Times Square. This role is responsible for helping ensure the office operates smoothly, professionally, and in alignment with company standards. This position acts as the first point of contact for employees, visitors, and vendors, while supporting workplace operations, facilities coordination, and day-to-day office needs in a fast-paced corporate environment.
Core Responsibilities
Front Desk & Workplace Support
- Serve as the primary front desk contact for employees, visitors, and vendors.
- Manage visitor check-in procedures, access coordination, and overall reception coverage.
- Support conference room scheduling, meeting logistics, and general office coordination.
- Provide day-to-day workplace support and help resolve routine office issues in a timely and professional manner.
Facilities & Vendor Coordination
- Coordinate with building management, property services, and external vendors to support office operations.
- Submit and track maintenance requests, service tickets, and follow-up items.
- Monitor office supplies, pantry and breakroom inventory, equipment, and overall workplace readiness.
- Escalate facilities-related issues as appropriate.
Safety & Security Support
- Support execution of local safety, security, and emergency response procedures.
- Assist with visitor management processes, badges, and access-related coordination.
- Coordinate or support office drills, building notices, and workplace compliance activities as directed by Facilities or Security leadership.
Administrative & Operational Support
- Assist with invoice tracking, vendor records, and workplace documentation.
- Support office events, employee engagement activities, and on-site workplace initiatives.
- Maintain organized records related to service activity, office operations, and vendor coordination.
Qualifications
- 3–5+ years of experience in office coordination, workplace support, facilities support, or administrative operations.
- Strong communication, interpersonal, and customer service skills.
- Highly organized, detail-oriented, and able to manage multiple priorities effectively.
- Experience working in a corporate office environment required.
- Experience supporting a high-traffic office or headquarters environment preferred.
What’s In It For You?
Our Mission:
Advancing Essential Intelligence.
Our People:
We're more than 35,000 strong worldwide—so we’re able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all. From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We’re committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. Join us and help create the critical insights that truly make a difference.
Our Values:
Integrity, Discovery, Partnership
Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of integrity in all we do, bring a spirit of discovery to our work, and collaborate in close partnership with each other and our customers to achieve shared goals.
Benefits:
We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global.
Our benefits include:
- Health & Wellness: Health care coverage designed for the mind and body.
- Flexible Downtime: Generous time off helps keep you energized for your time on.
- Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
- Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
- Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best-in-class benefits for families.
- Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference.
For more information on benefits by country visit: https://spgbenefits.com/benefit-summaries
Global Hiring and Opportunity at S&P Global:
At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets.
Recruitment Fraud Alert:
If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to reportfraud@spglobal.com. S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, “pre-employment training” or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here.
Equal Opportunity Employer
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an
See all 281+ Office Coordinator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Coordinator roles.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Office Coordinator
Confirm your degree supports specialty occupation
An Office Coordinator role must require a bachelor's degree to qualify as a specialty occupation under E-3 rules. Check the job description carefully, postings that list a degree as preferred rather than required can create problems at the consulate.
Target employers already filing LCAs
Search the DOL's public disclosure data for employers who have previously filed Labor Condition Applications for administrative or coordinator roles. These companies already understand the E-3 process, which shortens the sponsorship conversation significantly.
Request the LCA before your start date
Your employer must file the LCA with the DOL and receive certification before you attend your consulate appointment. Build at least two to three weeks of lead time into your agreed start date so the LCA can be certified and ready for your visa application.
Use Migrate Mate's E-3 filing service for the paperwork
Once you have an offer, Migrate Mate's E-3 filing service handles the LCA submission, DS-160 preparation, and consulate document package so you're not coordinating multiple government portals on your own while also starting a new role.
Frame your Australian experience in U.S. terms
U.S. hiring managers may not recognise Australian job titles or organisation types. Translate your experience into U.S.-standard equivalents on your resume, 'office manager' maps clearly, but 'administration officer in a Commonwealth agency' needs context to land with recruiters.
Clarify E-3 renewal expectations before accepting the offer
The E-3 is issued in two-year increments and renewable indefinitely, but each renewal requires a new LCA filing. Confirm your employer understands this before you sign, so the administrative commitment is factored into the role from the start.
Office Coordinator jobs are hiring across the US. Find yours.
Find Office Coordinator JobsOffice Coordinator E-3 Visa: Frequently Asked Questions
How do I find Office Coordinator jobs with E-3 visa sponsorship?
Use Migrate Mate to search for Office Coordinator roles filtered by E-3 visa sponsorship. Many administrative roles are listed without explicit sponsorship language, so searching by employers with LCA filing history is more reliable than filtering on the phrase 'visa sponsorship available.' Migrate Mate surfaces employer sponsorship signals that standard job boards don't show.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Office Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. The E-3 requires the position to normally require a bachelor's degree in a specific field. An Office Coordinator role qualifies if the employer can show the duties require specialised knowledge in business administration, operations management, or a related discipline. Generic coordinator roles without a degree requirement won't meet the threshold.
How does E-3 sponsorship compare to H-1B for Office Coordinator roles?
The E-3 is significantly more practical for this role. The H-1B requires entering a lottery with roughly 25% selection odds, while the E-3 has no cap and no lottery, your employer can file at any time of year. The filing process is also faster and less expensive for the employer, which makes sponsorship conversations easier for administrative roles.
Can I change Office Coordinator employers while on an E-3?
Yes, but you need a new LCA and a new E-3 visa or change of status each time you switch employers. You can't transfer your existing E-3 to a new company the way some other visa categories allow. Plan for at least a few weeks of processing time between accepting a new offer and your authorised start date.
See which Office Coordinator employers are hiring and sponsoring visas right now.
Search Office Coordinator Jobs