E-3 Visa Office Coordinator Jobs
Office Coordinator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, communications, or a related field. The E-3 has no lottery and no annual cap, so your employer can file year-round. Australian nationals with the right credentials can start work within weeks of receiving a job offer.
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Get Access To All JobsINTRODUCTION
Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
ABOUT THE JOB
The Events and Office Manager (“EOM”) is responsible for the planning and executing of, and follow-up on all Berkley Center events, which include a range of high-level formal conferences, lectures by visiting dignitaries and key partners, research symposia, receptions, student events, webinars, and Center-internal events and meetings, and for the day-to-day administration of Center operations.
Work Interactions
Reporting to the Executive Director, the EOM collaborates with Center faculty and staff, including the Center Communications Manager, Communications Associate, Multimedia Production Specialist, and Program Associate, to plan and organize events, develop event marketing and other communications material, coordinate event coverage (filming, photography, feature story, post-event follow-up), and process payments and settle invoices. S/he interacts with invited event participants and attendees in person and via email. S/he will manage relationships with vendors and may also liaise with the Office of the President and other university partners as needed on high-level co-sponsored events. In the performance of his/her office management responsibilities, s/he works with departments across the university, including with those in the Office of the Chief Financial Officer, Facilities, and UIS, and with vendors. S/he may supervise student employees.
BASIC QUALIFICATIONS
- Bachelor’s degree
- Strong written and oral communications skills
- Experience with event management
- Experience working with vendors and partners from a variety of international backgrounds
- Proven skills in time management
- Ability to exercise discretion and maintain grace under pressure
Work Mode Designation
This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website.
PAY RANGE:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$44,022.00 - $73,406.80
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
CURRENT GEORGETOWN EMPLOYEES:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
SUBMISSION GUIDELINES:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
NEED ASSISTANCE:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
EEO STATEMENT:
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
BENEFITS:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
INTRODUCTION
Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
ABOUT THE JOB
The Events and Office Manager (“EOM”) is responsible for the planning and executing of, and follow-up on all Berkley Center events, which include a range of high-level formal conferences, lectures by visiting dignitaries and key partners, research symposia, receptions, student events, webinars, and Center-internal events and meetings, and for the day-to-day administration of Center operations.
Work Interactions
Reporting to the Executive Director, the EOM collaborates with Center faculty and staff, including the Center Communications Manager, Communications Associate, Multimedia Production Specialist, and Program Associate, to plan and organize events, develop event marketing and other communications material, coordinate event coverage (filming, photography, feature story, post-event follow-up), and process payments and settle invoices. S/he interacts with invited event participants and attendees in person and via email. S/he will manage relationships with vendors and may also liaise with the Office of the President and other university partners as needed on high-level co-sponsored events. In the performance of his/her office management responsibilities, s/he works with departments across the university, including with those in the Office of the Chief Financial Officer, Facilities, and UIS, and with vendors. S/he may supervise student employees.
BASIC QUALIFICATIONS
- Bachelor’s degree
- Strong written and oral communications skills
- Experience with event management
- Experience working with vendors and partners from a variety of international backgrounds
- Proven skills in time management
- Ability to exercise discretion and maintain grace under pressure
Work Mode Designation
This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website.
PAY RANGE:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$44,022.00 - $73,406.80
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
CURRENT GEORGETOWN EMPLOYEES:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
SUBMISSION GUIDELINES:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
NEED ASSISTANCE:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
EEO STATEMENT:
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
BENEFITS:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Office Coordinator
Confirm your degree supports specialty occupation
An Office Coordinator role must require a bachelor's degree to qualify as a specialty occupation under E-3 visa rules. Check the job description carefully, postings that list a degree as preferred rather than required can create problems at the consulate.
Target employers already filing LCAs
Search the DOL's public disclosure data for employers who have previously filed Labor Condition Applications for administrative or coordinator roles. These companies already understand the E-3 process, which shortens the sponsorship conversation significantly.
Request the LCA before your start date
Your employer must file the LCA with the DOL and receive certification before you attend your consulate appointment. Build at least two to three weeks of lead time into your agreed start date so the LCA can be certified and ready for your visa application.
Use Migrate Mate's E-3 filing service for the paperwork
Once you have an offer, Migrate Mate's E-3 filing service handles the LCA submission, DS-160 preparation, and consulate document package so you're not coordinating multiple government portals on your own while also starting a new role.
Frame your Australian experience in U.S. terms
U.S. hiring managers may not recognise Australian job titles or organisation types. Translate your experience into U.S.-standard equivalents on your resume, 'office manager' maps clearly, but 'administration officer in a Commonwealth agency' needs context to land with recruiters.
Clarify E-3 renewal expectations before accepting the offer
The E-3 is issued in two-year increments and renewable indefinitely, but each renewal requires a new LCA filing. Confirm your employer understands this before you sign, so the administrative commitment is factored into the role from the start.
E-3 Visa Office Coordinator: Frequently Asked Questions
How do I find Office Coordinator jobs with E-3 visa sponsorship?
Use Migrate Mate to search for Office Coordinator roles filtered by E-3 visa sponsorship. Many administrative roles are listed without explicit sponsorship language, so searching by employers with LCA filing history is more reliable than filtering on the phrase 'visa sponsorship available.' Migrate Mate surfaces employer sponsorship signals that standard job boards don't show.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Office Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. The E-3 requires the position to normally require a bachelor's degree in a specific field. An Office Coordinator role qualifies if the employer can show the duties require specialised knowledge in business administration, operations management, or a related discipline. Generic coordinator roles without a degree requirement won't meet the threshold.
How does E-3 sponsorship compare to H-1B for Office Coordinator roles?
The E-3 is significantly more practical for this role. The H-1B visa requires entering a lottery with roughly 25% selection odds, while the E-3 has no cap and no lottery, your employer can file at any time of year. The filing process is also faster and less expensive for the employer, which makes sponsorship conversations easier for administrative roles.
Can I change Office Coordinator employers while on an E-3?
Yes, but you need a new LCA and a new E-3 visa or change of status each time you switch employers. You can't transfer your existing E-3 to a new company the way some other visa categories allow. Plan for at least a few weeks of processing time between accepting a new offer and your authorised start date.