E-3 Visa Office Coordinator Jobs
Office Coordinator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in business administration, communications, or a related field. The E-3 has no lottery and no annual cap, so your employer can file year-round. Australian nationals with the right credentials can start work within weeks of receiving a job offer.
Find E-3 Visa Office Coordinator JobsOverview
Showing 5 of 298+ Office Coordinator jobs
See all 298+ Office Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Coordinator roles.
Get Access To All JobsCOMPANY: ROYA llc, Relational Financial Planning
LOCATION: Downtown Mpls, Fifth Street Towers – 100 South 5th St, Suite 2300 - Mpls, MN 55402
This role is about partnership. The Marketing assistant & Office Coordinator works closely with the Financial Planner and practice owner to support the operational, marketing, and personal rhythms of a values‑driven financial planning practice. This position is ideal for someone who is highly organized, deeply trustworthy, and energized by helping people thrive—both professionally and personally. You’ll play a meaningful behind‑the‑scenes role in creating an exceptional experience for clients while also supporting the planner’s ability to show up fully for their work, community, and life.
CORE RESPONSIBILITIES:
ADMINISTRATIVE SUPPORT
- Partner with the Financial Planner to manage calendars, meetings, and daily workflow
- Prepare, organize, and edit correspondence, client-facing materials, and internal documents
- Coordinate travel, track expenses, and assist with reimbursement processes
- Serve as a professional, warm point of contact for clients and collaborators
- Maintain clear, organized digital and physical systems so nothing falls through the cracks
- Support ongoing projects and follow up on details to ensure commitments are met
MARKETING & PRACTICE GROWTH SUPPORT:
- Assist with marketing initiatives that communicate the heart and values of the practice
- Coordinate content calendars for emails, social media, newsletters, or website updates
- Help draft, format, and organize client communications and outreach materials
- Maintain CRM data, contact lists, and marketing follow‑ups
- Support planning and logistics for client events, workshops, or community engagement efforts
PERSONAL ASSISTANT SUPPORT
- Manage personal scheduling and reminders for the Financial Planner
- Coordinate personal appointments, travel, or time‑sensitive needs
- Handle personal matters with care and respect
- Provide thoughtful support that helps the Financial Planner stay focused, grounded, and present
WHO YOU ARE:
- Exceptionally organized and dependable
- Trustworthy, and comfortable handling confidential information
- Warm, relational, and service‑oriented in your communication style
- A proactive problem‑solver who anticipates needs and follows through
- Comfortable with technology and willing to learn new systems
- You value meaningful work and contributing to something that serves others
- Prior experience as an executive assistant, administrative professional, or office manager is helpful, but the right mindset and heart for the work matter just as much.
COMPENSATION & BENEFITS
- Salary: $55,000–$62,500 (based on experience)
- Comprehensive healthcare coverage
- Long‑term disability insurance
- Life insurance
- Employer contribution to a retirement plan
Pay: $55,000.00 - $62,500.00 per year
Benefits:
- Health insurance
- Life insurance
- Retirement plan
Work Location: In person
COMPANY: ROYA llc, Relational Financial Planning
LOCATION: Downtown Mpls, Fifth Street Towers – 100 South 5th St, Suite 2300 - Mpls, MN 55402
This role is about partnership. The Marketing assistant & Office Coordinator works closely with the Financial Planner and practice owner to support the operational, marketing, and personal rhythms of a values‑driven financial planning practice. This position is ideal for someone who is highly organized, deeply trustworthy, and energized by helping people thrive—both professionally and personally. You’ll play a meaningful behind‑the‑scenes role in creating an exceptional experience for clients while also supporting the planner’s ability to show up fully for their work, community, and life.
CORE RESPONSIBILITIES:
ADMINISTRATIVE SUPPORT
- Partner with the Financial Planner to manage calendars, meetings, and daily workflow
- Prepare, organize, and edit correspondence, client-facing materials, and internal documents
- Coordinate travel, track expenses, and assist with reimbursement processes
- Serve as a professional, warm point of contact for clients and collaborators
- Maintain clear, organized digital and physical systems so nothing falls through the cracks
- Support ongoing projects and follow up on details to ensure commitments are met
MARKETING & PRACTICE GROWTH SUPPORT:
- Assist with marketing initiatives that communicate the heart and values of the practice
- Coordinate content calendars for emails, social media, newsletters, or website updates
- Help draft, format, and organize client communications and outreach materials
- Maintain CRM data, contact lists, and marketing follow‑ups
- Support planning and logistics for client events, workshops, or community engagement efforts
PERSONAL ASSISTANT SUPPORT
- Manage personal scheduling and reminders for the Financial Planner
- Coordinate personal appointments, travel, or time‑sensitive needs
- Handle personal matters with care and respect
- Provide thoughtful support that helps the Financial Planner stay focused, grounded, and present
WHO YOU ARE:
- Exceptionally organized and dependable
- Trustworthy, and comfortable handling confidential information
- Warm, relational, and service‑oriented in your communication style
- A proactive problem‑solver who anticipates needs and follows through
- Comfortable with technology and willing to learn new systems
- You value meaningful work and contributing to something that serves others
- Prior experience as an executive assistant, administrative professional, or office manager is helpful, but the right mindset and heart for the work matter just as much.
COMPENSATION & BENEFITS
- Salary: $55,000–$62,500 (based on experience)
- Comprehensive healthcare coverage
- Long‑term disability insurance
- Life insurance
- Employer contribution to a retirement plan
Pay: $55,000.00 - $62,500.00 per year
Benefits:
- Health insurance
- Life insurance
- Retirement plan
Work Location: In person
See all 298+ E-3 Visa Office Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Office Coordinator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as an Office Coordinator
Confirm your degree supports specialty occupation
An Office Coordinator role must require a bachelor's degree to qualify as a specialty occupation under E-3 visa rules. Check the job description carefully, postings that list a degree as preferred rather than required can create problems at the consulate.
Target employers already filing LCAs
Search the DOL's public disclosure data for employers who have previously filed Labor Condition Applications for administrative or coordinator roles. These companies already understand the E-3 process, which shortens the sponsorship conversation significantly.
Request the LCA before your start date
Your employer must file the LCA with the DOL and receive certification before you attend your consulate appointment. Build at least two to three weeks of lead time into your agreed start date so the LCA can be certified and ready for your visa application.
Use Migrate Mate's E-3 filing service for the paperwork
Once you have an offer, Migrate Mate's E-3 filing service handles the LCA submission, DS-160 preparation, and consulate document package so you're not coordinating multiple government portals on your own while also starting a new role.
Frame your Australian experience in U.S. terms
U.S. hiring managers may not recognise Australian job titles or organisation types. Translate your experience into U.S.-standard equivalents on your resume, 'office manager' maps clearly, but 'administration officer in a Commonwealth agency' needs context to land with recruiters.
Clarify E-3 renewal expectations before accepting the offer
The E-3 is issued in two-year increments and renewable indefinitely, but each renewal requires a new LCA filing. Confirm your employer understands this before you sign, so the administrative commitment is factored into the role from the start.
E-3 Visa Office Coordinator: Frequently Asked Questions
How do I find Office Coordinator jobs with E-3 visa sponsorship?
Use Migrate Mate to search for Office Coordinator roles filtered by E-3 visa sponsorship. Many administrative roles are listed without explicit sponsorship language, so searching by employers with LCA filing history is more reliable than filtering on the phrase 'visa sponsorship available.' Migrate Mate surfaces employer sponsorship signals that standard job boards don't show.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does an Office Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. The E-3 requires the position to normally require a bachelor's degree in a specific field. An Office Coordinator role qualifies if the employer can show the duties require specialised knowledge in business administration, operations management, or a related discipline. Generic coordinator roles without a degree requirement won't meet the threshold.
How does E-3 sponsorship compare to H-1B for Office Coordinator roles?
The E-3 is significantly more practical for this role. The H-1B visa requires entering a lottery with roughly 25% selection odds, while the E-3 has no cap and no lottery, your employer can file at any time of year. The filing process is also faster and less expensive for the employer, which makes sponsorship conversations easier for administrative roles.
Can I change Office Coordinator employers while on an E-3?
Yes, but you need a new LCA and a new E-3 visa or change of status each time you switch employers. You can't transfer your existing E-3 to a new company the way some other visa categories allow. Plan for at least a few weeks of processing time between accepting a new offer and your authorised start date.