E-3 Visa Registrar Jobs
Registrar roles in U.S. colleges and universities qualify as E-3 specialty occupations, making Australian professionals eligible for E-3 visa sponsorship without entering a lottery. The position typically requires a bachelor's degree in education administration or a related field, and employers file the Labor Condition Application before your consulate appointment.
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Get Access To All JobsINTRODUCTION
Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
JOB OVERVIEW
The position of Assistant Registrar for Academic and Student Records reports to the Associate University Registrar for Academic and Student Records and is responsible for the interpretation and application of student records policies and the accuracy and integrity of production and maintenance of academic records for all students. This position is responsible for grade processing, degree conferrals, Consortium registration, the Senior Auditor program, and overall student information and program coding for the academic record. This position also oversees the certification of the academic eligibility of student athletes in compliance with the National Collegiate Athletic Association (NCAA), Big East and Patriot League Conferences, and Georgetown University by-laws, rules, regulations and policies.
Additional duties of the Assistant Registrar include, but are not limited to, the following:
- Supervise grade and degree conferral and transcript production staff.
- Updating the posting of grades, adding thesis and dissertation titles, maintenance of honors, awards, and degrees awarded data, and assist the Associate Registrar in problem resolution of various academic records problems. Oversees the Consortium registration and grade reporting process.
- Works closely with counterparts within Georgetown, the DC consortium, and other universities.
- Engages in tactful and helpful interaction with GU faculty and colleagues in deans’ offices and other university departments to provide information, training and guidance to ensure quality records maintenance, and respond to university policy and office procedure questions posed by those departments.
- Analyze accurate information before adding data to the students’ permanent records and upholding the university policy of confidentiality of student records and other provisions of the Family Educational Rights & Privacy Act (FERPA).
- Processing work promptly and efficiently, in accordance with the office and University time requirements.
WORK INTERACTIONS
Interacts with internal and external stakeholders including students, parents, deans, and faculty. Collaborates with administrative offices including (but not limited to) Athletics, Honor Council, General Counsel, Student Conduct, Student Health to ensure the accuracy and integrity of student records.
REQUIREMENTS AND QUALIFICATIONS
- Bachelor’s Degree Required
- Master's degree Preferred.
- 3 to 5 years of administrative experience in a registrar’s office required, along with significant supervisory experience. Working knowledge of NCAA, Big East, and Patriot League rules and regulations required.
- Ability to multitask and meticulous attention to detail is critical.
- Experience managing and engaging staff members.
- Knowledge of complex work processes; ability to multi-task; ability to plan, organize and implement single or multiple job tasks; ability to prioritize work assignments and deliverables and the ability to apply common sense and logic in making prudent and sound decisions are all required for success in this position.
- Ability to maintain confidentiality, tact and diplomacy in all matters.
- Integrity of the highest order and accountability or dominant components of the daily interactions that the individual in this position must possess.
- Experience in the use of student information systems required. Banner and Cognos experience preferred.
- Good communication skills (Oral and Written).
- Attention to detail, analytical skills, ability to define problem both quantitatively and qualitatively, and then to generate potential solutions.
- Work and demonstrate ability to use report generation tools.
WORK MODE DESIGNATION
This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
PAY RANGE:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$47,586.00 - $87,558.13
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
CURRENT GEORGETOWN EMPLOYEES:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
SUBMISSION GUIDELINES:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
NEED ASSISTANCE:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
BENEFITS:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
INTRODUCTION
Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
JOB OVERVIEW
The position of Assistant Registrar for Academic and Student Records reports to the Associate University Registrar for Academic and Student Records and is responsible for the interpretation and application of student records policies and the accuracy and integrity of production and maintenance of academic records for all students. This position is responsible for grade processing, degree conferrals, Consortium registration, the Senior Auditor program, and overall student information and program coding for the academic record. This position also oversees the certification of the academic eligibility of student athletes in compliance with the National Collegiate Athletic Association (NCAA), Big East and Patriot League Conferences, and Georgetown University by-laws, rules, regulations and policies.
Additional duties of the Assistant Registrar include, but are not limited to, the following:
- Supervise grade and degree conferral and transcript production staff.
- Updating the posting of grades, adding thesis and dissertation titles, maintenance of honors, awards, and degrees awarded data, and assist the Associate Registrar in problem resolution of various academic records problems. Oversees the Consortium registration and grade reporting process.
- Works closely with counterparts within Georgetown, the DC consortium, and other universities.
- Engages in tactful and helpful interaction with GU faculty and colleagues in deans’ offices and other university departments to provide information, training and guidance to ensure quality records maintenance, and respond to university policy and office procedure questions posed by those departments.
- Analyze accurate information before adding data to the students’ permanent records and upholding the university policy of confidentiality of student records and other provisions of the Family Educational Rights & Privacy Act (FERPA).
- Processing work promptly and efficiently, in accordance with the office and University time requirements.
WORK INTERACTIONS
Interacts with internal and external stakeholders including students, parents, deans, and faculty. Collaborates with administrative offices including (but not limited to) Athletics, Honor Council, General Counsel, Student Conduct, Student Health to ensure the accuracy and integrity of student records.
REQUIREMENTS AND QUALIFICATIONS
- Bachelor’s Degree Required
- Master's degree Preferred.
- 3 to 5 years of administrative experience in a registrar’s office required, along with significant supervisory experience. Working knowledge of NCAA, Big East, and Patriot League rules and regulations required.
- Ability to multitask and meticulous attention to detail is critical.
- Experience managing and engaging staff members.
- Knowledge of complex work processes; ability to multi-task; ability to plan, organize and implement single or multiple job tasks; ability to prioritize work assignments and deliverables and the ability to apply common sense and logic in making prudent and sound decisions are all required for success in this position.
- Ability to maintain confidentiality, tact and diplomacy in all matters.
- Integrity of the highest order and accountability or dominant components of the daily interactions that the individual in this position must possess.
- Experience in the use of student information systems required. Banner and Cognos experience preferred.
- Good communication skills (Oral and Written).
- Attention to detail, analytical skills, ability to define problem both quantitatively and qualitatively, and then to generate potential solutions.
- Work and demonstrate ability to use report generation tools.
WORK MODE DESIGNATION
This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
PAY RANGE:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$47,586.00 - $87,558.13
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
CURRENT GEORGETOWN EMPLOYEES:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
SUBMISSION GUIDELINES:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
NEED ASSISTANCE:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
BENEFITS:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
See all E-3 Visa Registrar Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Registrar Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship in Registrar
Translate your Australian credentials for U.S. employers
U.S. hiring managers may not recognise Australian qualifications. Request a credential evaluation from a NACES-approved service so your degree maps cleanly to a U.S. bachelor's equivalent before you apply.
Target institutions with existing E-3 filing history
Public and private universities that already employ Australian staff on E-3 visas understand the LCA process. Search DOL's OFLC disclosure data to identify institutions that have filed for Registrar or student services roles.
Search for Registrar sponsorship roles on Migrate Mate
Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork once you have an offer. Migrate Mate surfaces employers actively sponsoring Australian professionals, so your search starts with the right institutions.
Clarify specialty occupation status before accepting an offer
Not every Registrar posting will qualify. The role must require a bachelor's degree in a specific field like education administration or information management. Confirm this with the hiring manager before your employer files the LCA with DOL.
Request LCA filing immediately after your offer letter
DOL certifies most LCAs within seven business days, but your employer needs to act promptly. A delayed LCA pushes back your consulate appointment, so set a clear timeline with HR before you resign from your current position.
Address dual intent proactively at your consulate interview
The E-3 is a non-immigrant visa, so consular officers will assess your intent to return to Australia. Have clear documentation of your ties, and prepare to explain your career rationale for relocating temporarily for this Registrar role.
E-3 Visa Registrar: Frequently Asked Questions
How do I find Registrar jobs in the U.S. that offer E-3 visa sponsorship?
Migrate Mate is the most direct way to find Registrar roles where employers are already open to E-3 sponsorship. Beyond that, university human resources departments at large public and private institutions are familiar with the process. When you apply, confirm early that the role is classified as a specialty occupation requiring a specific bachelor's degree, since not every administrative posting will meet that threshold.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Registrar role qualify as a specialty occupation under the E-3 visa?
Yes, provided the position genuinely requires a bachelor's degree in a specific field such as education administration, higher education management, or information systems. If the job description says a degree is preferred rather than required, or if any bachelor's degree field is acceptable, the role may not meet the specialty occupation standard. Reviewing the actual job posting language before you apply saves significant time.
How does the E-3 visa compare to the H-1B for Australian Registrar professionals?
The E-3 is available exclusively to Australian nationals and has no annual lottery, so there's no random selection risk. The H-1B visa subjects all applicants to a cap of 85,000 slots per year with a lottery that has historically had selection rates below 25 percent. For a Registrar role, the E-3 process is faster, more predictable, and can be initiated directly with a consulate appointment rather than waiting on USCIS adjudication timelines.
Can my U.S. employer start the E-3 process before I resign from my current Australian job?
Yes, and that's the recommended approach. Your employer files the Labor Condition Application with DOL first, which typically certifies within seven business days. Once certified, you schedule your consulate interview in Sydney, Melbourne, or Perth. The entire process from LCA filing to visa stamp can run as quickly as three to five weeks, so you can have a confirmed visa before giving notice.