E-3 Visa Project Coordinator Jobs
Project Coordinator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in a related field such as business administration, engineering, or information systems. Australian professionals benefit from the E-3's no-lottery structure and indefinite renewals, making it a practical path to long-term U.S. employment in project management.
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Get Access To All JobsINTRODUCTION
WSP is currently initiating a search for a Lead Administrative Project Coordinator for our Tacoma, WA office. Be involved in projects with our Transportation and Infrastructure Team and be a part of a growing organization that meets our clients’ objectives and helps solve their challenges.
Your Impact
- Support executive-level staff by providing day-to-day support and project assistance.
- Prepare and edit project-related reports and analysis, correspondence and communications including letters, memos and reports, potentially including confidential information.
- Create presentations, arrange meetings, take meeting minutes, schedule appointments, maintain executives calendars and other office calendars, edit correspondence, and perform other related duties.
- Take responsibility for planning, scheduling, and coordinating team activities in order to effectively and efficiently complete the tasks at hand.
- Maintain databases and archive all relevant documents, reporting and data requirements, and change requests and approvals.
- Present data in an easily digestible and appropriate format.
- Prepare all relevant documentation for meetings and facilitate meetings when necessary.
- Assists with document controls.
- Work directly with project teams.
- Solve problems and identify opportunities for process improvements to meet evolving business needs.
- Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.
- Perform additional responsibilities as required by business.
Who You Are
Required Qualifications
- High School Diploma or equivalent.
- 7+ years of experience including 3 years of experience with business process improvement, data analysis, change management, or planning.
- Excellent interpersonal, written and verbal communication skills, highly organized, and detail-oriented with a commitment to achieving a high level of accuracy.
- Self-starter capable of taking on tasks with little direction or supervision.
- Must possess a very high level of professionalism and positive attitude when interacting with clients, subcontractors, managers, colleagues and senior leadership.
- Ability to prioritize and coordinate multiple projects simultaneously.
- Ability to effectively communicate with project teams, subcontractors, and clients.
- Ability to thrive in a fast-paced and deadline driven environment.
- A strong team player with excellent collaborative skills, the ability to work across multiple departments, and manage conflict.
- Highly proficient in Microsoft Office 365 (Teams, Word, Excel, SharePoint) and Acrobat Pro DC.
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
Preferred Qualifications
- Bachelor's Degree in Business Administration, Management, Information Technology, or other relevant discipline.
- Experience with process mapping, presentations, reporting, gap analysis, risk analysis, and development of data analysis tools.
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $31.11/hr - $47/hr
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
INTRODUCTION
WSP is currently initiating a search for a Lead Administrative Project Coordinator for our Tacoma, WA office. Be involved in projects with our Transportation and Infrastructure Team and be a part of a growing organization that meets our clients’ objectives and helps solve their challenges.
Your Impact
- Support executive-level staff by providing day-to-day support and project assistance.
- Prepare and edit project-related reports and analysis, correspondence and communications including letters, memos and reports, potentially including confidential information.
- Create presentations, arrange meetings, take meeting minutes, schedule appointments, maintain executives calendars and other office calendars, edit correspondence, and perform other related duties.
- Take responsibility for planning, scheduling, and coordinating team activities in order to effectively and efficiently complete the tasks at hand.
- Maintain databases and archive all relevant documents, reporting and data requirements, and change requests and approvals.
- Present data in an easily digestible and appropriate format.
- Prepare all relevant documentation for meetings and facilitate meetings when necessary.
- Assists with document controls.
- Work directly with project teams.
- Solve problems and identify opportunities for process improvements to meet evolving business needs.
- Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.
- Perform additional responsibilities as required by business.
Who You Are
Required Qualifications
- High School Diploma or equivalent.
- 7+ years of experience including 3 years of experience with business process improvement, data analysis, change management, or planning.
- Excellent interpersonal, written and verbal communication skills, highly organized, and detail-oriented with a commitment to achieving a high level of accuracy.
- Self-starter capable of taking on tasks with little direction or supervision.
- Must possess a very high level of professionalism and positive attitude when interacting with clients, subcontractors, managers, colleagues and senior leadership.
- Ability to prioritize and coordinate multiple projects simultaneously.
- Ability to effectively communicate with project teams, subcontractors, and clients.
- Ability to thrive in a fast-paced and deadline driven environment.
- A strong team player with excellent collaborative skills, the ability to work across multiple departments, and manage conflict.
- Highly proficient in Microsoft Office 365 (Teams, Word, Excel, SharePoint) and Acrobat Pro DC.
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
Preferred Qualifications
- Bachelor's Degree in Business Administration, Management, Information Technology, or other relevant discipline.
- Experience with process mapping, presentations, reporting, gap analysis, risk analysis, and development of data analysis tools.
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $31.11/hr - $47/hr
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
See all 1,207+ E-3 Visa Project Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Project Coordinator Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Project Coordinator
Frame your degree field precisely
Project Coordinator roles are approved under the E-3 visa when the job requires a specific degree field, not just any bachelor's. Map your Australian qualification to the U.S. equivalent discipline before applications, and get a credential evaluation if your degree title differs from the advertised requirement.
Target employers with active LCA history
Search the DOL's Office of Foreign Labor Certification disclosure data to confirm a company has filed Labor Condition Applications for project management roles before. Employers who have sponsored similar positions understand the LCA process and are less likely to withdraw an offer over unfamiliar paperwork.
Raise E-3 sponsorship before final interviews
Bring up E-3 sponsorship after an employer expresses genuine interest, not at the first screening call. When you do raise it, clarify that the E-3 has no lottery, requires no PERM labor certification, and can be filed directly at a U.S. consulate in Australia without USCIS involvement.
Use Migrate Mate's E-3 filing service for LCA paperwork
Once you have a signed offer letter, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork end-to-end. This removes the compliance burden from your employer, which often makes the difference for mid-size companies unfamiliar with the sponsorship process.
Confirm the role meets specialty occupation standards
Not every Project Coordinator listing qualifies as a specialty occupation under E-3 rules. The job posting must require a bachelor's degree in a specific field as a genuine prerequisite. Roles where any degree is acceptable, or where experience substitutes freely, are harder to defend at the consulate.
Prepare a concise E-3 explainer for HR teams
Many U.S. HR departments conflate the E-3 with the H-1B visa and assume a lottery is involved. Have a one-page summary ready that covers the Australian-only eligibility, the consulate-based process, and the typical two-to-four week turnaround from LCA certification to visa issuance.
E-3 Visa Project Coordinator: Frequently Asked Questions
How do I find Project Coordinator jobs with E-3 visa sponsorship?
Use Migrate Mate to search Project Coordinator roles filtered by E-3 visa sponsorship. The platform surfaces employers who have sponsored similar roles and understand the E-3 process, which saves you the work of filtering out companies that are unfamiliar with Australian visa requirements. Targeting employers with prior LCA history significantly improves your response rate.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Project Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined in the job description. A Project Coordinator position qualifies when the employer requires a bachelor's degree in a specific field such as business administration, construction management, or engineering technology. Roles where any degree field is acceptable, or where equivalent experience is freely substituted, are more likely to face scrutiny at the consulate.
How does the E-3 compare to the H-1B for Project Coordinator roles?
The E-3 is strictly for Australian nationals and has no annual lottery, so your application is processed on its own timeline rather than competing in a randomized selection pool. The E-3 also skips the USCIS petition stage for consulate-based applicants, which means a faster path from offer to start date. H-1B sponsorship for the same role involves lottery risk, longer processing, and higher employer costs.
Can I change Project Coordinator employers while on an E-3?
Yes, but you need a new LCA certified by the DOL and a fresh visa stamp or amended status filing for each employer change. If you're already in the U.S. in valid E-3 status, your new employer can file an amended petition with USCIS before your current visa expires. You cannot simply transfer your existing E-3 to a new company the way some other visa types allow.