E-3 Visa Project Coordinator Jobs
Project Coordinator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in a related field such as business administration, engineering, or information systems. Australian professionals benefit from the E-3's no-lottery structure and indefinite renewals, making it a practical path to long-term U.S. employment in project management.
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Get Access To All JobsYour Role
As Project Coordinator, you will provide support to the brand design studio’s daily operations, projects, and people. Your efforts are essential to achieving Gensler’s mission to create a better world through the power of design.
What You Will Do
- Assist project directors, managers and other team members with the operational aspects of running projects including but not limited to organizing project and team meetings, staffing, financial tracking, proposal/presentation preparation.
- Support pre-design and design phase activities such as project kickoffs or vision workshops, project setup, regular meeting cadences, client information collection and organization, and similar.
- Perform documentation/installation phase tasks include file sharing, fabricator coordination, logging shop drawing reviews, QA/QC on deliverables.
- Project close-out tasks to include punch list, file maintenance/updates, financial closeout.
- Track calendars, budgets, and expenses for projects and at studio level.
- Manage daily communications with internal and external parties for projects and studio.
- Work with studio leadership to take ownership of studio activities ranging from business management items to regular meetings/events to design or culture initiatives.
- Provide travel and expense management for team members related to projects or studio operations.
Your Qualifications
- 6-10 years of relevant experience
- Entrepreneurial self-starter who proactively assesses needs and takes ownership over assignments and execution of projects
- Proven attention to detail, with excellent organization and time management skills
- Adept at determining priorities and following through on a wide range and number of tasks running in parallel
- Excellent verbal and written communication skills
- Strong interpersonal, relationship building and relationship management skills
- Able to understand, anticipate and proactively meet the needs of the people you work with
- Creative, forward thinking, confidential, and operationally minded
- Nimble, flexible, curious and open to feedback
- Proficient in technologies related to your work, including MS Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint), Adobe Creative Suite (Photoshop, InDesign, Illustrator, Adobe Acrobat)
Expectations
- Learn and effectively apply Gensler’s processes, systems and culture (with the support of your colleagues)
- Grow into design manager capabilities over time, taking on part or all of projects as you learn and grow
- Proactively identify ways to help studio members improve processes
- Build a network within the studio/office for business development and project-related coordination
- Embrace and support the firm’s diversity, sustainability and climate stewardship goals
- Engage as a team player in office culture and learning opportunities around your first priority of billable work
- Learn and live by Gensler’s values and guiding principles
Compensation
- The estimated base salary range for this position is $70,000 - $80,000 plus eligibility for bonuses and a comprehensive benefits package, with final compensation contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
Your Role
As Project Coordinator, you will provide support to the brand design studio’s daily operations, projects, and people. Your efforts are essential to achieving Gensler’s mission to create a better world through the power of design.
What You Will Do
- Assist project directors, managers and other team members with the operational aspects of running projects including but not limited to organizing project and team meetings, staffing, financial tracking, proposal/presentation preparation.
- Support pre-design and design phase activities such as project kickoffs or vision workshops, project setup, regular meeting cadences, client information collection and organization, and similar.
- Perform documentation/installation phase tasks include file sharing, fabricator coordination, logging shop drawing reviews, QA/QC on deliverables.
- Project close-out tasks to include punch list, file maintenance/updates, financial closeout.
- Track calendars, budgets, and expenses for projects and at studio level.
- Manage daily communications with internal and external parties for projects and studio.
- Work with studio leadership to take ownership of studio activities ranging from business management items to regular meetings/events to design or culture initiatives.
- Provide travel and expense management for team members related to projects or studio operations.
Your Qualifications
- 6-10 years of relevant experience
- Entrepreneurial self-starter who proactively assesses needs and takes ownership over assignments and execution of projects
- Proven attention to detail, with excellent organization and time management skills
- Adept at determining priorities and following through on a wide range and number of tasks running in parallel
- Excellent verbal and written communication skills
- Strong interpersonal, relationship building and relationship management skills
- Able to understand, anticipate and proactively meet the needs of the people you work with
- Creative, forward thinking, confidential, and operationally minded
- Nimble, flexible, curious and open to feedback
- Proficient in technologies related to your work, including MS Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint), Adobe Creative Suite (Photoshop, InDesign, Illustrator, Adobe Acrobat)
Expectations
- Learn and effectively apply Gensler’s processes, systems and culture (with the support of your colleagues)
- Grow into design manager capabilities over time, taking on part or all of projects as you learn and grow
- Proactively identify ways to help studio members improve processes
- Build a network within the studio/office for business development and project-related coordination
- Embrace and support the firm’s diversity, sustainability and climate stewardship goals
- Engage as a team player in office culture and learning opportunities around your first priority of billable work
- Learn and live by Gensler’s values and guiding principles
Compensation
- The estimated base salary range for this position is $70,000 - $80,000 plus eligibility for bonuses and a comprehensive benefits package, with final compensation contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
See all 256+ Project Coordinator jobs
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Project Coordinator
Frame your degree field precisely
Project Coordinator roles are approved under the E-3 when the job requires a specific degree field, not just any bachelor's. Map your Australian qualification to the U.S. equivalent discipline before applications, and get a credential evaluation if your degree title differs from the advertised requirement.
Target employers with active LCA history
Search the DOL's Office of Foreign Labor Certification disclosure data to confirm a company has filed Labor Condition Applications for project management roles before. Employers who have sponsored similar positions understand the LCA process and are less likely to withdraw an offer over unfamiliar paperwork.
Raise E-3 sponsorship before final interviews
Bring up E-3 sponsorship after an employer expresses genuine interest, not at the first screening call. When you do raise it, clarify that the E-3 has no lottery, requires no PERM labor certification, and can be filed directly at a U.S. consulate in Australia without USCIS involvement.
Use Migrate Mate's E-3 filing service for LCA paperwork
Once you have a signed offer letter, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork end-to-end. This removes the compliance burden from your employer, which often makes the difference for mid-size companies unfamiliar with the sponsorship process.
Confirm the role meets specialty occupation standards
Not every Project Coordinator listing qualifies as a specialty occupation under E-3 rules. The job posting must require a bachelor's degree in a specific field as a genuine prerequisite. Roles where any degree is acceptable, or where experience substitutes freely, are harder to defend at the consulate.
Prepare a concise E-3 explainer for HR teams
Many U.S. HR departments conflate the E-3 with the H-1B and assume a lottery is involved. Have a one-page summary ready that covers the Australian-only eligibility, the consulate-based process, and the typical two-to-four week turnaround from LCA certification to visa issuance.
Project Coordinator jobs are hiring across the US. Find yours.
Find Project Coordinator JobsProject Coordinator E-3 Visa: Frequently Asked Questions
How do I find Project Coordinator jobs with E-3 visa sponsorship?
Use Migrate Mate to search Project Coordinator roles filtered by E-3 visa sponsorship. The platform surfaces employers who have sponsored similar roles and understand the E-3 process, which saves you the work of filtering out companies that are unfamiliar with Australian visa requirements. Targeting employers with prior LCA history significantly improves your response rate.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Project Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined in the job description. A Project Coordinator position qualifies when the employer requires a bachelor's degree in a specific field such as business administration, construction management, or engineering technology. Roles where any degree field is acceptable, or where equivalent experience is freely substituted, are more likely to face scrutiny at the consulate.
How does the E-3 compare to the H-1B for Project Coordinator roles?
The E-3 is strictly for Australian nationals and has no annual lottery, so your application is processed on its own timeline rather than competing in a randomized selection pool. The E-3 also skips the USCIS petition stage for consulate-based applicants, which means a faster path from offer to start date. H-1B sponsorship for the same role involves lottery risk, longer processing, and higher employer costs.
Can I change Project Coordinator employers while on an E-3?
Yes, but you need a new LCA certified by the DOL and a fresh visa stamp or amended status filing for each employer change. If you're already in the U.S. in valid E-3 status, your new employer can file an amended petition with USCIS before your current visa expires. You cannot simply transfer your existing E-3 to a new company the way some other visa types allow.
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