E-3 Visa Proposal Writer Jobs
Proposal Writer roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in communications, English, business, or a related field. Australian professionals with proposal writing experience can secure two-year, indefinitely renewable E-3 status without entering an H-1B lottery.
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Get Access To All JobsLocation: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16537
Full/Part Time: Full Time
Salary Range: $80,000 - $85,000 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 10/26/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is required
Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.
Job Summary
The Institutional Proposal Manager leads the development of highly competitive applications for extramural funding through grants, scholarly awards, contracts, or other related mechanisms in collaboration with UTSA leadership and associated collaborators. This role is responsible for identifying and communicating funding opportunities/sponsors to internal and external stakeholders; providing editing, critical review, and/or writing support; and coordinating proposal teams to secure public and private extramural funding or prestigious awards/recognitions. The employee serves at the institutional level for cross-campus programs and strategic initiatives. This position serves as the institutional capture manager for multi-million-dollar external funding grant proposals.
Core Responsibilities
- Facilitates institution-level multi- and interdisciplinary research teams in pursuit of high dollar, multi-investigator, highly focused extramural funding opportunities and stimulates research through strategic partnerships aligned with institutional priorities/initiatives.
- Works with institutional leaders and their collaborators to translate early ideas and concepts into competitive narratives for extramural funding and advise on strategies for meeting broader impacts, data management, and similar requirements.
- Works closely with sponsored projects staff to organize proposal preparation and to reliably meet all sponsor expectations.
- Maintains institutional data and writes and maintains templates/boilerplate text and other support documents for application development activities.
- Engages with external partners to develop research collaborations and serve as a liaison to sponsor organizations (federal/state government, private foundations, and companies).
- Conducts market intelligence to identify and disseminate funding opportunities that align with the University's key strengths and strategic research initiatives.
- Assists with maintaining a targeted list of grants and prestigious national awards, memberships, and recognitions for faculty, and regularly disseminating these opportunities to the campus community.
- Partners with institutional leadership to identify faculty competitive for national honors and awards.
- Manages and/or assists with the development, writing, editing, and review of institutional proposals, faculty award nominations, or other faculty recruitment applications.
- Assists with monitoring data regarding grant activity and submissions, and number of faculty receiving national awards, honors, and recognitions.
- Assists with coordination of the honorifics and awards, presidential faculty recognition letter, and Limited submissions programs as needed.
- Conducts training sessions on topics relevant to the research community.
- Attends meetings and professional development conferences/workshops as needed to maintain the knowledge and skills necessary to perform job functions.
- Conducts briefings with leaders and other key stakeholders.
- Engages in strategic planning activities with unit leadership and researchers/research teams in regard to goals and expectations for extramural funding, teaming initiatives, and other priority areas.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree in a related field.
- Five (5) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Preferred Qualifications
- Master's Degree in a related field.
- Ten (10) years of related work experience.
Knowledge, Skills, and Abilities
- Communication - written and verbal
- Collaboration
- Strategic Planning & Thinking
- Up to Date Knowledge
- Training
Working Conditions
Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work.
Physical Demands
Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16537
Full/Part Time: Full Time
Salary Range: $80,000 - $85,000 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 10/26/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is required
Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.
Job Summary
The Institutional Proposal Manager leads the development of highly competitive applications for extramural funding through grants, scholarly awards, contracts, or other related mechanisms in collaboration with UTSA leadership and associated collaborators. This role is responsible for identifying and communicating funding opportunities/sponsors to internal and external stakeholders; providing editing, critical review, and/or writing support; and coordinating proposal teams to secure public and private extramural funding or prestigious awards/recognitions. The employee serves at the institutional level for cross-campus programs and strategic initiatives. This position serves as the institutional capture manager for multi-million-dollar external funding grant proposals.
Core Responsibilities
- Facilitates institution-level multi- and interdisciplinary research teams in pursuit of high dollar, multi-investigator, highly focused extramural funding opportunities and stimulates research through strategic partnerships aligned with institutional priorities/initiatives.
- Works with institutional leaders and their collaborators to translate early ideas and concepts into competitive narratives for extramural funding and advise on strategies for meeting broader impacts, data management, and similar requirements.
- Works closely with sponsored projects staff to organize proposal preparation and to reliably meet all sponsor expectations.
- Maintains institutional data and writes and maintains templates/boilerplate text and other support documents for application development activities.
- Engages with external partners to develop research collaborations and serve as a liaison to sponsor organizations (federal/state government, private foundations, and companies).
- Conducts market intelligence to identify and disseminate funding opportunities that align with the University's key strengths and strategic research initiatives.
- Assists with maintaining a targeted list of grants and prestigious national awards, memberships, and recognitions for faculty, and regularly disseminating these opportunities to the campus community.
- Partners with institutional leadership to identify faculty competitive for national honors and awards.
- Manages and/or assists with the development, writing, editing, and review of institutional proposals, faculty award nominations, or other faculty recruitment applications.
- Assists with monitoring data regarding grant activity and submissions, and number of faculty receiving national awards, honors, and recognitions.
- Assists with coordination of the honorifics and awards, presidential faculty recognition letter, and Limited submissions programs as needed.
- Conducts training sessions on topics relevant to the research community.
- Attends meetings and professional development conferences/workshops as needed to maintain the knowledge and skills necessary to perform job functions.
- Conducts briefings with leaders and other key stakeholders.
- Engages in strategic planning activities with unit leadership and researchers/research teams in regard to goals and expectations for extramural funding, teaming initiatives, and other priority areas.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree in a related field.
- Five (5) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Preferred Qualifications
- Master's Degree in a related field.
- Ten (10) years of related work experience.
Knowledge, Skills, and Abilities
- Communication - written and verbal
- Collaboration
- Strategic Planning & Thinking
- Up to Date Knowledge
- Training
Working Conditions
Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work.
Physical Demands
Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
See all 54+ E-3 Visa Proposal Writer Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Proposal Writer Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Proposal Writer
Frame your portfolio around U.S. procurement standards
U.S. federal and defense contractors follow FAR and DFARS compliance formats unfamiliar to most Australian proposal writers. Reformat at least two writing samples to reflect U.S. RFP response structures before applying to government-adjacent roles.
Target industries with active LCA filing histories
Defense contractors, consulting firms, and healthcare IT companies file E-3 visa LCAs regularly for communications roles. Prioritizing employers with documented specialty occupation filings cuts the time you spend educating HR about the visa category.
Confirm your degree field supports specialty occupation status
The E-3 requires that your degree directly relates to the Proposal Writer duties in the job description. If your Australian bachelor's is in a tangential field, prepare documentation linking your coursework to the role before the employer files the LCA with DOL.
Use Migrate Mate's E-3 filing service for your LCA and paperwork
Once you have an offer, Migrate Mate's E-3 filing service manages the LCA submission to DOL, visa application documents, and consulate preparation so your employer doesn't need to engage external immigration counsel to proceed.
Negotiate employer LCA sponsorship before accepting an offer
Some employers assume E-3 processing mirrors H-1B complexity and push back on sponsoring. Clarify upfront that the employer's role is limited to filing a certified LCA with DOL, which typically processes within seven business days and carries no lottery or quota risk.
Align your consulate appointment timing with project start dates
E-3 visa interviews are conducted at Australian consulates in Sydney, Melbourne, or Perth. Book your appointment as soon as the LCA is certified so that visa stamp issuance aligns with your agreed start date and avoids project delays for your new employer.
E-3 Visa Proposal Writer: Frequently Asked Questions
Where can I find Proposal Writer jobs that offer E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles with E-3 sponsorship. You can filter Proposal Writer positions by employers who have sponsored E-3 or similar specialty occupation visas, so you're targeting companies already familiar with the process rather than starting from scratch with every application.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Proposal Writer role qualify as a specialty occupation for the E-3 visa?
Yes, provided the employer requires a bachelor's degree in a directly related field such as communications, English, business, or technical writing for the position. Roles where any degree field is acceptable, or where the degree is listed as preferred rather than required, can face scrutiny during LCA review. The job description language is critical to establishing specialty occupation status with DOL.
How does the E-3 visa compare to the H-1B for Proposal Writer roles?
The E-3 has no annual cap and no lottery, so you can apply at any time of year without competing for a limited number of slots. For Proposal Writer roles, which are in steady demand year-round rather than clustered in hiring seasons, this means your start date is tied to LCA processing and your consulate appointment, not a random selection result. The employer's paperwork burden is also significantly lower than for H-1B.
Can I change employers while on an E-3 visa as a Proposal Writer?
Yes. The E-3 visa is employer-specific, so moving to a new company requires your new employer to file a fresh LCA with DOL and for you to obtain a new E-3 visa stamp at an Australian consulate. There is no portability rule equivalent to H-1B, so you'll need to complete the full process before starting with the new employer rather than relying on a receipt notice to begin work.