E-3 Visa Staffing Coordinator Jobs
Staffing Coordinator roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in human resources, business administration, or a related field. Australian nationals can enter the U.S. workforce without a lottery, with two-year renewable status and no annual cap competing against you.
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Reporting to the Business Manager of Emergency Services, under general supervision and according to established policies and procedures, manages day to day scheduling and payroll operations for emergency services. Arranges adequate coverage for each shift and proactively for future shifts, enters employee information and work schedules and changes into computerized resource management system interfacing to payroll time and attendance system. Processes emergency department payroll utilizing computerized time and attendance system, validating all worked and non-worked hours to assure accuracy. Performs a variety of complex clerical functions, which requires the use of judgement and knowledge of the department’s systems and operations.
Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.
Responsibilities
- Following established criteria, reviews department schedule to ensure that all work schedules/shifts are filled/covered.
- Arranges coverage to the extent possible utilizing existing and potential resources assuring cost-effective solutions and appropriate staffing ratios are maintained. Understands both union contracts IBT, UNAP policies and procedures.
- Reviews and prepares payroll data for assigned departments including time sheets, prior week adjustments, off-cycle check requests, and special pay forms.
- Utilizes the computerized scheduling system and manual reports to track, schedule and record staff assignments, and attendance activities, updates employee information, e.g., address, hours, skill, certifications, etc. changes, verifies and retrieves data and generates a variety of management reports.
- Collaborates closely with stakeholders to assist with managing payroll activities.
- Communicates with various nurse leaders (Directors, Clinical Managers and Assistant Clinical Managers) to determine whether additional staffing is required and to communicate issues needing intervention.
- Ensures that department’s scope of services strives to meet the needs and expectations of internal and external customers. Demonstrates flexibility and innovation to facilitate the changes required to improve operations, enhance revenue, effectiveness, productivity, responsiveness, and other key indicators.
- Demonstrates ability to respond to and provide direction on changing workload during crisis and emergency situations.
- Exhibits effective decision-making skills.
- Monitors staffing to ensure the optimal use of scheduled time and overtime for maximum productivity.
- Assists with cost containment by encouraging use of benefit time during periods of low census and/or low workload.
- Ensures the security and confidential treatment of sensitive and private information. Maintains all clerical records required for UKG Dimensions.
- Controls timely and appropriate flow of information throughout the department and the organization; keeps stakeholders informed.
- Understands the hospital’s personnel and payroll policies and procedures and union contracts using them as a guide for the process of assigning open shifts.
- May provide functional guidance to new employees regarding the clerical operations, nursing work-scheduling system, department policies and procedures.
- Performs other clerical activities such as daily paperwork, filing, maintaining, and updating manuals, preparing reports, etc.
- Reviews payroll and staffing reports to monitor accuracy in application of payroll and staffing policies.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
BASIC KNOWLEDGE
- A level of knowledge generally obtained through completion of high school or General Equivalency Diploma.
- Ability to handle stressful situations and multiple demands in an effective manner and demonstrate organizational and problem-solving skills.
- Excellent communication and customer service skills.
- Able to multi-task in order to perform a variety of complex clerical duties.
- Organizational skills to maintain departmental files, records, and statistical data. Familiarity with personal computer and mainframe-based system applications. Proficient typing and computer keyboard skills.
- Interpersonal skills to effectively interact with a variety of hospital personnel.
- Organizational and analytical ability to arrange schedule considering multiple criteria and priorities.
Experience
- 2-3 years job-related experience preferred, to be familiar with most, if not all, departmental operations, as well as the regulations associated with specialized functions.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Fast-paced office environment with urgent conditions associated with addressing nursing department staffing schedule changes. Must be able to perform frequent fine motor skills.
INDEPENDENT ACTION
Follows established policies and procedures under general supervision. Refers specific complex problems to the supervisor when clarification of departmental policies and procedures is required.
SUPERVISORY RESPONSIBILITY
None.
Pay Range
$22.04-$36.37
Location
Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903
Work Type
0900-2130; some weekend/holiday requirements
Work Shift
Day
Daily Hours
12 hours
Driving Required
No
Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.
SUMMARY
Reporting to the Business Manager of Emergency Services, under general supervision and according to established policies and procedures, manages day to day scheduling and payroll operations for emergency services. Arranges adequate coverage for each shift and proactively for future shifts, enters employee information and work schedules and changes into computerized resource management system interfacing to payroll time and attendance system. Processes emergency department payroll utilizing computerized time and attendance system, validating all worked and non-worked hours to assure accuracy. Performs a variety of complex clerical functions, which requires the use of judgement and knowledge of the department’s systems and operations.
Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.
Responsibilities
- Following established criteria, reviews department schedule to ensure that all work schedules/shifts are filled/covered.
- Arranges coverage to the extent possible utilizing existing and potential resources assuring cost-effective solutions and appropriate staffing ratios are maintained. Understands both union contracts IBT, UNAP policies and procedures.
- Reviews and prepares payroll data for assigned departments including time sheets, prior week adjustments, off-cycle check requests, and special pay forms.
- Utilizes the computerized scheduling system and manual reports to track, schedule and record staff assignments, and attendance activities, updates employee information, e.g., address, hours, skill, certifications, etc. changes, verifies and retrieves data and generates a variety of management reports.
- Collaborates closely with stakeholders to assist with managing payroll activities.
- Communicates with various nurse leaders (Directors, Clinical Managers and Assistant Clinical Managers) to determine whether additional staffing is required and to communicate issues needing intervention.
- Ensures that department’s scope of services strives to meet the needs and expectations of internal and external customers. Demonstrates flexibility and innovation to facilitate the changes required to improve operations, enhance revenue, effectiveness, productivity, responsiveness, and other key indicators.
- Demonstrates ability to respond to and provide direction on changing workload during crisis and emergency situations.
- Exhibits effective decision-making skills.
- Monitors staffing to ensure the optimal use of scheduled time and overtime for maximum productivity.
- Assists with cost containment by encouraging use of benefit time during periods of low census and/or low workload.
- Ensures the security and confidential treatment of sensitive and private information. Maintains all clerical records required for UKG Dimensions.
- Controls timely and appropriate flow of information throughout the department and the organization; keeps stakeholders informed.
- Understands the hospital’s personnel and payroll policies and procedures and union contracts using them as a guide for the process of assigning open shifts.
- May provide functional guidance to new employees regarding the clerical operations, nursing work-scheduling system, department policies and procedures.
- Performs other clerical activities such as daily paperwork, filing, maintaining, and updating manuals, preparing reports, etc.
- Reviews payroll and staffing reports to monitor accuracy in application of payroll and staffing policies.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS
BASIC KNOWLEDGE
- A level of knowledge generally obtained through completion of high school or General Equivalency Diploma.
- Ability to handle stressful situations and multiple demands in an effective manner and demonstrate organizational and problem-solving skills.
- Excellent communication and customer service skills.
- Able to multi-task in order to perform a variety of complex clerical duties.
- Organizational skills to maintain departmental files, records, and statistical data. Familiarity with personal computer and mainframe-based system applications. Proficient typing and computer keyboard skills.
- Interpersonal skills to effectively interact with a variety of hospital personnel.
- Organizational and analytical ability to arrange schedule considering multiple criteria and priorities.
Experience
- 2-3 years job-related experience preferred, to be familiar with most, if not all, departmental operations, as well as the regulations associated with specialized functions.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Fast-paced office environment with urgent conditions associated with addressing nursing department staffing schedule changes. Must be able to perform frequent fine motor skills.
INDEPENDENT ACTION
Follows established policies and procedures under general supervision. Refers specific complex problems to the supervisor when clarification of departmental policies and procedures is required.
SUPERVISORY RESPONSIBILITY
None.
Pay Range
$22.04-$36.37
Location
Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903
Work Type
0900-2130; some weekend/holiday requirements
Work Shift
Day
Daily Hours
12 hours
Driving Required
No
Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.
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Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Staffing Coordinator
Frame your degree for specialty occupation
Staffing Coordinator roles must meet the DOL's specialty occupation standard, so document how your Australian HR or business degree directly underpins the role's analytical and compliance functions, not just its administrative ones.
Target employers with active LCA history
Search DOL's Office of Foreign Labor Certification disclosure data for employers who have filed LCAs for HR Coordinator or Staffing Specialist roles. These companies have already cleared the internal approvals that first-time sponsors haven't.
Clarify sponsorship readiness before final interviews
Ask directly whether the employer has a U.S. immigration counsel relationship or HR team familiar with LCA filings. Many mid-size staffing firms want to hire but stall at the paperwork stage because no one internally owns the process.
Use Migrate Mate's E-3 filing service for LCA and paperwork
Once you have an offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork end-to-end. This is where offers fall through for Staffing Coordinator candidates whose employers underestimate the DOL certification timeline.
Get your Australian credentials assessed early
If your bachelor's degree is a three-year Australian qualification, prepare a credential equivalency statement before you start interviewing. U.S. consular officers regularly question whether a three-year degree meets the four-year equivalency standard.
Negotiate your start date around LCA certification
The DOL targets seven business days for LCA certification, but delays happen. Build at least two to three weeks of buffer into your proposed start date so a slow certification doesn't put you in breach of your offer letter.
E-3 Visa Staffing Coordinator: Frequently Asked Questions
How do I find Staffing Coordinator jobs that offer E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles with E-3 sponsorship. Rather than filtering through generic job boards, Migrate Mate surfaces Staffing Coordinator positions from employers with documented visa filing history, so you're not wasting applications on companies that have never sponsored an E-3.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Staffing Coordinator role qualify as a specialty occupation for the E-3?
It depends on how the role is defined. A Staffing Coordinator position that requires applying HR theory, employment law compliance, or workforce planning methodology tied to a specific degree field can qualify. Roles framed as purely administrative or clerical, where any bachelor's degree satisfies the requirement regardless of field, are harder to support. The job description and internal title matter more than the industry.
How does the E-3 compare to the H-1B for Staffing Coordinator roles?
The E-3 has a significant practical advantage for this role: no lottery. H-1B visa applicants for Staffing Coordinator positions face the same 85,000-slot cap and random selection as engineers and software developers, meaning a qualified candidate can be locked out for years. E-3 status is available year-round, renewable indefinitely, and the annual 10,500-visa allocation has never been exhausted.
Can I switch Staffing Coordinator employers while on an E-3 visa?
Yes, but you need a new LCA certified by the DOL and updated visa documentation before starting with the new employer. There is no portability provision like the one that exists under H-1B. If you're changing employers while inside the U.S., your new employer must complete the LCA process before your first day, not after.