Executive Office Coordinator Jobs
Executive Office Coordinator jobs are open across corporate, healthcare, government, and nonprofit sectors, at every level from entry-level to senior, with specializations in C-suite support, board administration, and office operations management. Find a role that fits below and apply directly.
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Showing 5 of 28+ Executive Office Coordinator jobs
Description
The Executive Office Coordinator is a highly visible, onsite role responsible for creating professional and welcoming experience while supporting the daily operations of the Charlotte office. This position partners with executives, clients, administrative teams, employees, property management, and vendors to coordinate leadership visits, workplace services, facility’s needs, meetings, and general office operations.
The ideal candidate is highly organized, proactive, service-oriented, and comfortable balancing multiple priorities in a fast-paced professional environment.
Key Responsibilities
- Coordinate executive and leadership visits, including onsite logistics, workspace needs, meeting preparation, and communication with executive administrative teams.
- Serve as a primary onsite resource for employees, executives, guests, and vendors, providing a professional and welcoming office experience.
- Manage visitor and vendor building access, parking passes, arrival coordination, and onsite assistance.
- Partner with property management, construction teams, facilities, and service vendors to coordinate maintenance, repairs, deliveries, and other building needs.
- Oversee conference room readiness and support meetings, presentations, and special office events.
- Coordinate office and workstation assignments, new-hire workspace setup, and basic technology support in partnership with appropriate teams.
- Maintain office, breakroom, printer, and meeting supplies and ensure shared spaces remain professional, organized, and business-ready.
- Manage incoming and outgoing mail, shipping, urgent deliveries, secure shredding services, and printing, scanning, and binding needs.
- Support office administration, including invoice submission, vendor coordination, office communications, and notary services as needed. Provide additional administrative and operational support based on evolving office and business needs.
Basic Qualifications:
- High School diploma
Preferred Qualifications:
- Demonstrated effectiveness in a fast-paced environment and ability to quickly prioritize multiple assignments & duties to meet tight deadlines.
- Excellent written and verbal communication skills and the ability to effectively communicate with all levels of management.
- Excellent analytical and problem-solving skills with extreme attention to detail.
- Strong interpersonal, organizational, planning and time management skills.
- Proficiency in Microsoft Office Suite (Word, Access, Excel, Outlook and PowerPoint).
- Previous experience in executive support, office coordination, workplace services, facilities, hospitality, or administrative operations preferred.
- Excellent organizational, communication, and customer-service skills.
- Ability to work independently, anticipate needs, and manage competing priorities.
- Professional presence and ability to interact effectively with executives, employees, visitors, and external partners.
- Strong attention to detail, judgment, discretion, and follow-through.
- Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
- Ability to perform light office-related physical activities, including stocking supplies, preparing workstations, and arranging meeting spaces. Notary commission preferred or willingness to obtain within 30 days
#LI-DS23
#LI-onsite
Exempt Status: (Yes = not eligible for overtime pay) ( No = eligible for overtime pay)
Workplace Type:
OfficeOur Approach to Office Workplace Type
Certain positions outside our branch network may be eligible for a flexible work arrangement. We’re combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.
Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.
Huntington is an Equal Opportunity Employer.
Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.
Description
The Executive Office Coordinator is a highly visible, onsite role responsible for creating professional and welcoming experience while supporting the daily operations of the Charlotte office. This position partners with executives, clients, administrative teams, employees, property management, and vendors to coordinate leadership visits, workplace services, facility’s needs, meetings, and general office operations.
The ideal candidate is highly organized, proactive, service-oriented, and comfortable balancing multiple priorities in a fast-paced professional environment.
Key Responsibilities
- Coordinate executive and leadership visits, including onsite logistics, workspace needs, meeting preparation, and communication with executive administrative teams.
- Serve as a primary onsite resource for employees, executives, guests, and vendors, providing a professional and welcoming office experience.
- Manage visitor and vendor building access, parking passes, arrival coordination, and onsite assistance.
- Partner with property management, construction teams, facilities, and service vendors to coordinate maintenance, repairs, deliveries, and other building needs.
- Oversee conference room readiness and support meetings, presentations, and special office events.
- Coordinate office and workstation assignments, new-hire workspace setup, and basic technology support in partnership with appropriate teams.
- Maintain office, breakroom, printer, and meeting supplies and ensure shared spaces remain professional, organized, and business-ready.
- Manage incoming and outgoing mail, shipping, urgent deliveries, secure shredding services, and printing, scanning, and binding needs.
- Support office administration, including invoice submission, vendor coordination, office communications, and notary services as needed. Provide additional administrative and operational support based on evolving office and business needs.
Basic Qualifications:
- High School diploma
Preferred Qualifications:
- Demonstrated effectiveness in a fast-paced environment and ability to quickly prioritize multiple assignments & duties to meet tight deadlines.
- Excellent written and verbal communication skills and the ability to effectively communicate with all levels of management.
- Excellent analytical and problem-solving skills with extreme attention to detail.
- Strong interpersonal, organizational, planning and time management skills.
- Proficiency in Microsoft Office Suite (Word, Access, Excel, Outlook and PowerPoint).
- Previous experience in executive support, office coordination, workplace services, facilities, hospitality, or administrative operations preferred.
- Excellent organizational, communication, and customer-service skills.
- Ability to work independently, anticipate needs, and manage competing priorities.
- Professional presence and ability to interact effectively with executives, employees, visitors, and external partners.
- Strong attention to detail, judgment, discretion, and follow-through.
- Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
- Ability to perform light office-related physical activities, including stocking supplies, preparing workstations, and arranging meeting spaces. Notary commission preferred or willingness to obtain within 30 days
#LI-DS23
#LI-onsite
Exempt Status: (Yes = not eligible for overtime pay) ( No = eligible for overtime pay)
Workplace Type:
OfficeOur Approach to Office Workplace Type
Certain positions outside our branch network may be eligible for a flexible work arrangement. We’re combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.
Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.
Huntington is an Equal Opportunity Employer.
Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.
Executive Office Coordinator Jobs by Experience Level
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Find JobsExecutive Office Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in executive office coordinator jobs.
- Three or more years supporting C-suite or senior executive teams
- Advanced proficiency in Microsoft Office Suite, especially Outlook and PowerPoint
- Experience managing complex multi-executive calendars and travel itineraries
- Strong written communication skills for drafting correspondence and board materials
- Associate or bachelor's degree in business administration or a related field
- Familiarity with document management systems and office administration software
Tips for Your Executive Office Coordinator Job Search
Tailor your resume to calendar complexity
Hiring managers for executive office coordinators look closely at how you describe scheduling. Quantify the volume and seniority level of executives you have supported, and name specific calendar tools you have used to manage competing priorities across time zones.
Apply early to roles that fit
Migrate Mate lists executive office coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight discretion on your resume
Executive office coordinators handle confidential communications, board materials, and sensitive personnel matters. Your resume should include at least one example showing you managed sensitive information responsibly, even if the specifics must stay vague.
Target postings by executive seniority level
A coordinator supporting a department director needs different skills than one supporting a CEO or board. Read each posting carefully for the seniority of the executive you would support, and adjust your cover letter to mirror their communication style and pace.
Prepare a scenario answer about competing priorities
Interviewers almost always ask how you handle simultaneous urgent requests from multiple executives. Prepare a specific, real example with a clear outcome before your interview, naming the competing demands and how you resolved the conflict without escalating.
Negotiate start date before discussing everything else
Executive office roles often need someone in seat fast because an outgoing coordinator is leaving. If you have a competing offer or need notice time, raise start date early in negotiations so it does not become a sticking point after compensation is agreed.
Executive Office Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most executive office coordinators?
JCCA, GO HQ, and Oracle are hiring the most executive office coordinators right now, with openings concentrated in New York, Florida, and California, based on current listings on Migrate Mate as of November 2026. Healthcare systems, financial services firms, and large nonprofit organizations consistently post the highest volume of these roles.
How many executive office coordinator jobs are remote?
About 42% of executive office coordinator openings are fully remote or hybrid as of November 2026, though the role is more in-person than most administrative positions due to its reliance on physical office presence and direct executive access. Sub-specializations focused on scheduling coordination and document management tend to offer the most remote flexibility.
How do you become an executive office coordinator?
Start by building two to three years of general administrative or office support experience, then target roles that place you closer to senior leadership, such as executive assistant or department coordinator. Develop strong proficiency in calendar management tools, document preparation, and business communication. Pursuing a certification in office administration or project management strengthens your candidacy for C-suite-facing roles.
Can you get hired as an executive office coordinator with little experience?
Yes, some organizations hire candidates with one to two years of administrative experience if you demonstrate strong organizational instincts and professional communication skills. Internships in corporate offices, nonprofit administration, or government agencies are particularly useful entry points. Emphasize any experience managing schedules, coordinating meetings, or preparing formal correspondence, even in a junior capacity.
What does the executive office coordinator interview process look like?
Most employers run two to three rounds, starting with a phone or video screen focused on your administrative background and communication style. The second round is typically an in-person or panel interview where you are asked scenario-based questions about managing competing priorities, handling confidential information, and supporting multiple executives. Some organizations include a short writing or software skills assessment before extending an offer.
Where can I find and apply to executive office coordinator jobs?
You can find and apply to executive office coordinator jobs on Migrate Mate, which lists current openings from employers across the United States. Find roles that match your background and experience level, then apply directly to each listing from the page.
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