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Job Summary: Serves as the IT Financial Planning Specialist involving the development and execution of the Information Systems expense and capital budgets and special analytical projects within the Information Technology Department Code I .

Duties and Responsibilities: Incumbent of this position must be U.S. Citizen.

- Serves as the Subject Matter Expert for all IT departments Lawson for Financial Planning Budgeting and Execution.

• Ensures Accounting rules and regulations are adhered to in accordance with Generally Accepted Accounting Principles GAAP Department of Defense DoD etc..
• Stays current with accounting procedures as they pertain to Information System expenditures.

- Responsible for a variety of management support services essential to the operation of the Information Systems Group.

• Duties involve a substantial amount of research analysis of data and understanding of general management functions accounting procurement and budgeting procedures.
• Serves as Code I s Point of Contact for financial procurement and audit issues within the various Code I departments. Coordinates with NEXCOM organizational codes and field activities.

- Develops and maintains internal procedures for the Code I accounting financial planning and budget process and provides guidance to management and staff associates.

• Responsible for ensuring the accuracy of the database of Code I expense and capital obligations and expenditures. Monitors the IT expense and capital plans and budgets.

-Provides input to management for use in the budget process and reviews budget submissions from Code I branches and headquarters organizational codes and field activities. Prepares reports and supporting documentation for Code I annual budget submission. Assists Code I managers in budget development maintenance and tracking.

- Maintains a database of all Code I expense and capital obligations and expenditures by account project and purchase order.

• Responsible for ensuring all transactions are properly charged to Code I. Reviews accounting reports procurement and receiving documentation for accuracy and prepares journal vouchers to correct accounts incorrectly charged.

- Reviews procurement requests to ensure accurate accounting budget depreciation fixed asset approvals and project numbers are cited and that funds are available prior to Director s approval. Ensures that all procurements are valid and supportable are in accordance with command standards policies and directives and that appropriate documentation is prepared to support all procurements.

• Processes procurement requests to from field activities and NEXCOM codes to ensure accurate accounting and Fixed Asset information is recorded including determining and recommending correct information to report in Financial Systems.
• Coordinates with IT Program Management regarding contract ending dates and upcoming contract renewals and VRE listing changes.
• Responsible for tracking all Code I expenditures ensuring procurements are timely and resolving any issues which may delay the procurement.
• Performs invoice processing reconciliation. Reviews invoices for accuracy and appropriate charges and contacts vendors to reconcile discrepancies. Creates journal entries to charge appropriate activities. Maintains and reconciles Variable Reoccurring Expense VRE listings for Code I accounts.
• Coordinates software design reviews with Computer Systems Analysts. Reports software related issues develops application related documentation i.e. Request for Change RFC forms test scenarios test plans design documents instructional guides etc.
• Carries out policy of courtesy and service. Recognizing the importance of genuine obvious and active attention required in retailing and services organizations. Exercising tact good manners and courtesy when working with fellow associates and colleagues. Tactfully responds to inquiries and provides assistance in a prompt and friendly manner.
• Performs detailed analysis for special projects and other related duties as assigned.

This position is designated IT-3 Non-Sensitive in accordance with SECNAVINST M-5510.30 and will require a favorable National Agency Check and Inquiries NACI .

GENERAL EXPERIENCE Three years of experience in accounting functions which enabled the applicant to apply knowledge of established accounting and related data processing procedures and techniques.

OR

SUBSTITUTION OF EDUCATION FOR EXPERIENCE 1 years of academic study above the high school level may be substituted for 9 months of experience up to a maximum of a 4 year bachelors degree for 3 years of general experience.

AND

SPECIALIZED EXPERIENCE Two years of progressive experience in the following areas analyzing classifying or recording transactions balancing reconciling adjusting or examining accounts developing or verifying accounting data for reports statements and schedules analysis of accounting data and or designing or developing more efficient effective processing methods and reconciliation experience that demonstrates application knowledge of procedures to resolve discrepancies.

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