Front Desk Jobs in Utah

INTRODUCTION

We are seeking a welcoming and organized professional to be the first point of contact for our department. In this role, you will manage daily front desk operations, ensuring a positive first impression for all visitors, employees, and callers.

ROLE AND RESPONSIBILITIES

- Welcome guests and employees to the building in a professional manner and notify the appropriate staff of their arrival.
- Answer, screen, and route incoming phone calls efficiently.
- Address inquiries from visitors and staff, provide general department information, and assist with building navigation.
- Assist with additional clerical tasks such as managing mail, organizing office supplies, and maintaining a clean reception area.
- Prepare and organize conference rooms and classrooms for classes, events and meetings.
- Stock and organize staff and student break rooms.
- Perform a variety of administrative support duties for supervisor or department to ensure office operations run smoothly and efficiently.
- Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.
- Assist in planning department activities, and manage meeting calendars.
- Track expenses and inventory, monitor and order supplies, and schedule maintenance repairs.
- Assist with word processing and data entry.
- Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature.
- Complete routine tasks under moderate supervision.

Responsibilities

Administrative Assistants, II

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision. Requires at least 1 year of related experience. This is an Intermediate Level position in the Support track.

Administrative Assistants, III

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes assignments with little supervision. May assist less-experienced team members. Requires 3+ years of related experience. This is a Skilled Level position in the Support track.

MINIMUM QUALIFICATIONS

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Administrative Assistants, III: Requires 3+ years of related experience.

PREFERENCES

Type: Benefited Staff

ADDITIONAL INFORMATION

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

LOCATION

Location: Campus
City: Salt Lake City, UT

JOB DETAILS

Job Title: Administrative Assistants
Working Title: Front Desk Reception
Career Progression Track: S00
Track Level: S3 - Skilled, S2 - Intermediate
FLSA Code: Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week: 40
Full Time or Part Time? Full Time
Shift: Day
Work Schedule Summary: 7:30am-4:00pm with 1/2 hr. lunch break
VP Area: U of U Health - Academics
Department: 00958 - FMPH Administration

PAY RATE RANGE

Pay Rate Range: $18-$23

CLOSE DATE

Close Date: 06/30/2026

OPEN DATE

Open Date: 06/05/2026

RECRUITMENT TYPE

Type of Recruitment: External Posting

POSTING SPECIFIC QUESTIONS

Required fields are indicated with an asterisk (*).

• *What is your highest level of completed education?
• None
• High School Diploma or Equivalent
• Associate Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree
• *How many years of related work experience do you have?
• Less than 2 years
• 2 years or more, but less than 4 years
• 4 years or more, but less than 6 years
• 6 years or more, but less than 8 years
• 8 years or more, but less than 10 years
• 10 years or more, but less than 12 years
• 12 years or more, but less than 14 years
• 14 years or more

APPLICANT DOCUMENTS

Required Documents

* Resume

Optional Documents

* Cover Letter