Green Card Program Associate Jobs
Program Associate roles at nonprofits, research institutions, and government contractors regularly qualify for EB-2 or EB-3 green card sponsorship through PERM labor certification. Employers file on your behalf, certifying that no qualified U.S. worker is available. Strong project coordination credentials and an advanced degree in a relevant field strengthen your sponsorship case significantly.
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Get Access To All JobsThis position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.
Work Arrangement: Hybrid work schedule (at least 3 days per week on-site). May require working flexible hours, including occasional nights and weekends.
Budgeted Salary: The budgeted base salary range for this position is $37.50 to $40.86 per hour.
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description:
The Program in Science, Technology, and Society is a dynamic interdisciplinary major offering both a Bachelor of Arts (BA) and a Bachelor of Science (BS) degree. Founded in 1971, the Program is among the oldest of such programs in the United States. STS majors develop technical skills in a field or two of choice, together with an understanding of why we have the kinds of science and technology we have today, what role they play in our society, and what challenges they pose. The Program's affiliated faculty represent over a dozen departments, including Anthropology, Communication, Computer Science, Education, Electrical Engineering, History, Law, Management Science and Engineering, Political Science and Sociology. STS knowledge and sensibilities help students become active agents in a tech-driven world and independent thinkers who can reimagine how we innovate and address societal challenges.
Brief Position Summary:
The Program in Science, Technology, and Society is seeking a Program Associate to provide operational and administrative support for the undergraduate program working under general supervision of the Administrative Director. The Program Associate should be highly motivated, enthusiastic, well-organized, and able to work independently as well as collaboratively within a team. This is an exciting and innovative opportunity to participate in initiatives to support the general administration, faculty and students in the program.
The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities. Responsibilities include financial processing; assisting with logistics and planning for all STS meetings, events and lectures; coordinating travel / itineraries for visiting speakers and guests; course and room scheduling; maintaining website and monthly newsletter; providing general office support, including office supplies and equipment purchases.
This is a 100% FTE, continuing, non-exempt position. For consideration, please include a resume and cover letter with your application.
BASIC QUALIFICATIONS
High school diploma and three years of administrative experience, or combination of education and relevant experience.
PREFERRED QUALIFICATIONS
Additional highly preferred qualifications for this position includes:
- The ideal candidate is a friendly, proactive and dependable self-starter with strong interpersonal and communication skills.
- This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making.
- Familiarity with financial transaction processing (PCard/TCard, reimbursements, purchase requisitions) desirable but not required.
- Familiarity with coordinating events, conferences, or seminars, and connecting with local vendors desirable.
CORE DUTIES:
- Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
- Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
- May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
- Maintain approved content on websites.
- May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
KNOWLEDGE, SKILLS AND ABILITIES:
- Proficient computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.
Work Arrangement: Hybrid work schedule (at least 3 days per week on-site). May require working flexible hours, including occasional nights and weekends.
Budgeted Salary: The budgeted base salary range for this position is $37.50 to $40.86 per hour.
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description:
The Program in Science, Technology, and Society is a dynamic interdisciplinary major offering both a Bachelor of Arts (BA) and a Bachelor of Science (BS) degree. Founded in 1971, the Program is among the oldest of such programs in the United States. STS majors develop technical skills in a field or two of choice, together with an understanding of why we have the kinds of science and technology we have today, what role they play in our society, and what challenges they pose. The Program's affiliated faculty represent over a dozen departments, including Anthropology, Communication, Computer Science, Education, Electrical Engineering, History, Law, Management Science and Engineering, Political Science and Sociology. STS knowledge and sensibilities help students become active agents in a tech-driven world and independent thinkers who can reimagine how we innovate and address societal challenges.
Brief Position Summary:
The Program in Science, Technology, and Society is seeking a Program Associate to provide operational and administrative support for the undergraduate program working under general supervision of the Administrative Director. The Program Associate should be highly motivated, enthusiastic, well-organized, and able to work independently as well as collaboratively within a team. This is an exciting and innovative opportunity to participate in initiatives to support the general administration, faculty and students in the program.
The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities. Responsibilities include financial processing; assisting with logistics and planning for all STS meetings, events and lectures; coordinating travel / itineraries for visiting speakers and guests; course and room scheduling; maintaining website and monthly newsletter; providing general office support, including office supplies and equipment purchases.
This is a 100% FTE, continuing, non-exempt position. For consideration, please include a resume and cover letter with your application.
BASIC QUALIFICATIONS
High school diploma and three years of administrative experience, or combination of education and relevant experience.
PREFERRED QUALIFICATIONS
Additional highly preferred qualifications for this position includes:
- The ideal candidate is a friendly, proactive and dependable self-starter with strong interpersonal and communication skills.
- This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making.
- Familiarity with financial transaction processing (PCard/TCard, reimbursements, purchase requisitions) desirable but not required.
- Familiarity with coordinating events, conferences, or seminars, and connecting with local vendors desirable.
CORE DUTIES:
- Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
- Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
- May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
- Maintain approved content on websites.
- May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
KNOWLEDGE, SKILLS AND ABILITIES:
- Proficient computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
See all 312+ Green Card Program Associate Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Program Associate Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as a Program Associate
Match your degree to the role description
PERM requires your employer to document that the position genuinely requires your specific degree field. A Program Associate role tied to public health, international development, or social policy is far easier to certify if your degree aligns directly with those program areas.
Target organizations with active PERM filing history
Nonprofits, universities, and federal contractors sponsor Program Associates far more often than private-sector firms. Use the DOL OFLC Wage Search to identify employers who have filed PERM applications for comparable titles before committing time to an application.
Search green card sponsoring employers on Migrate Mate
Migrate Mate filters Program Associate openings by employers with documented green card sponsorship history, so you spend less time on roles where sponsorship is unlikely and more time on organizations already familiar with the PERM process.
Get your O*NET occupational profile reviewed early
Employers use the O*NET Program Associate profile to build the PERM job description. If your actual duties diverge from that profile, the DOL can audit the application. Review it before accepting an offer so your employer's attorney drafts around your real work scope.
Clarify EB-2 versus EB-3 eligibility before accepting an offer
If you hold a master's degree or can demonstrate advanced credentials, ask whether the employer will sponsor under EB-2. For most countries outside India and China, EB-3 priority dates are current, but EB-2 still offers long-term flexibility if your career advances.
Confirm your employer's recruitment documentation is complete
PERM requires employers to complete a mandatory recruitment period and document that no qualified U.S. applicant was available for the role. Delays in that paperwork push back your I-140 filing date, which directly affects when your green card process can advance.
Green Card Program Associate: Frequently Asked Questions
Do Program Associate jobs commonly qualify for EB-2 or EB-3 green card sponsorship?
Yes, Program Associate roles at nonprofits, research organizations, and government contractors regularly qualify under both categories. EB-3 applies when the position requires a bachelor's degree and at least two years of experience. EB-2 applies when the role requires a master's degree or the equivalent in demonstrated advanced credentials. The employer's job description and your qualifications together determine which category fits.
How does PERM green card sponsorship differ from H-1B for a Program Associate?
H-1B visa is a temporary nonimmigrant status with a six-year limit and an annual lottery cap, while PERM-based EB-2 and EB-3 sponsorship leads to permanent residency with no lottery involved. The PERM process takes longer overall, often 18 to 36 months from labor certification through I-485 approval, but the outcome is a green card rather than a time-limited work authorization that must be renewed.
What makes a Program Associate role harder or easier to certify through PERM?
Roles are easier to certify when the job duties are specialized and the degree requirement is specific to a field such as public health, international affairs, or education policy. Generic program coordination duties that any business graduate could perform face higher audit risk because the DOL scrutinizes whether the requirements are genuinely tied to the position rather than tailored to a foreign worker's existing credentials.
Where can I find Program Associate jobs that sponsor green cards?
Migrate Mate is built specifically for foreign professionals seeking employment-based green card sponsorship. You can search Program Associate openings filtered by employers with verified PERM and I-140 filing history, which removes the guesswork of cold-applying to organizations that may have no sponsorship infrastructure or appetite.
Can I switch employers during the green card process if I find a better Program Associate role?
You can change employers, but the timing matters. If your I-485 has been pending for 180 days or more and your new role is in the same or a similar occupational classification, AC21 portability lets you transfer the underlying I-140 petition to the new employer. If you move earlier in the process, your current employer's PERM application is abandoned and the sponsorship process restarts from the beginning.