Group Sales Coordinator Jobs
Group Sales Coordinator jobs are open across hotels, convention centers, event venues, and travel companies, from entry-level associates to senior coordinators, with specializations in corporate accounts, event booking, and revenue management. See the openings below and apply to the ones that match your experience.
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Build Relationships, Fill Rooms: Drive Corporate Group Business at a AAA Four Diamond Hotel
Join Our Team and Be the Key Point of Contact for Corporate Groups Booking Rooms at Ponte Vineyard Inn!
About Our Company
Ponte Vineyard Inn is a AAA Four Diamond boutique hotel, offering a world-class experience surrounded by the beauty of Temecula Wine Country. Located next to Ponte Winery and set among 300 acres of vineyards, our hotel is a sought-after escape for guests seeking relaxation, exceptional service, and a welcoming atmosphere.
We have become a benchmark for outstanding hospitality among Temecula wineries, thanks to our dedicated associates who take pride in delivering exceptional guest experiences.
Summary
The Corporate Group Sales Coordinator manages the full lifecycle of corporate group room bookings — from initial inquiry through post-stay follow-up — ensuring accurate, timely, and consistent service to every corporate group contact. This role handles Hotel Rooms group business exclusively; meeting space, dining experiences, and event bookings are managed by the PW Special Events team and are outside the scope of this position. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple group accounts and deadlines simultaneously.
Compensation: $25.00-$28.00 hourly
Schedule
- Part-time, Monday through Friday
- Approximately 9:00 AM – 1:00 PM
Essential Duties and Responsibilities
Inquiry & Availability Management
- Serve as the primary point of contact for all Hotel Rooms corporate group inquiries, whether received directly or forwarded from other departments.
- Apply the 10-room-night minimum and seasonal Saturday policies to determine whether an inquiry can be accommodated, offering public rates and availability or alternative dates when it cannot.
- Review requested dates against Webrez Pro availability, counting standard and upgraded room types accurately.
- Respond to all inquiries within a 48–72 hour window via phone, email, TripleSeat, or Cvent, using approved communication templates and pre-established, non-negotiable pricing.
Booking Agreements & Contract Administration
- Prepare and edit Booking Agreements from approved templates, ensuring all group-specific terms — dates, room allocations, rates, and billing structure — are accurate.
- File and maintain Booking Agreements in the correct SharedDrive location by year and status (Pending/Confirmed).
- Track agreements through signature and route any required edits to standard contract language to Management for approval.
Group Folio, Reservation & Payment Management (Webrez Pro)
- Create and maintain Group Folios in Webrez Pro on the same day pricing and availability are communicated, building correct room allocations and pricing for Master Account, All Charges, and IPO billing structures.
- Update folios upon receipt of signed agreements and deposits, transitioning bookings from pending to secured status.
- Process group deposits, transfer folio balances to individual reservations where applicable, and generate accurate invoices and Statements of Account (SOAs).
- Build individual group reservations from rooming lists received at least 30 days prior to arrival, flagging VIP guests with appropriate housekeeping and welcome notes.
Pre-Arrival & Post-Stay Coordination
- Conduct week-prior check-ins with group contacts and review staffing needs ahead of each group's arrival.
- Create and distribute Group Resumes to PVI Leadership and Front Desk every Sunday ahead of the upcoming week's arrivals.
- Complete post-stay audits, resolving pending follow-ups and delivering final SOAs to group contacts by end of day on departure.
Cross-Department Communication
- Coordinate closely with Front Desk, Accounting, and Hotel Management to ensure accurate billing, guest recognition, and seamless service delivery for every corporate group.
- Refer all meeting space, dining, and event-related inquiries to the PW Special Events team.
- Communicate financial discrepancies or booking concerns to Hotel Management promptly.
Qualifications & Skills
- Prior sales, hospitality, or reservations experience preferred.
- Strong written and verbal communication skills; comfortable managing multiple inquiries and deadlines simultaneously.
- High attention to detail and accuracy, particularly with financial transactions and contractual documents.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Experience with Webrez Pro or a similar PMS/CRM platform preferred but not required.
- Ability to work independently, follow standard operating procedures, and escalate appropriately.
- Must be available Monday through Friday during scheduled hours (approximately 9:00 AM – 1:00 PM).
Company Standards
- Understand and uphold the Ponte Values and Service Standards.
- Ensure the safety and well-being of guests and associates.
- Maintain professionalism, integrity, and confidentiality at all times.
- Follow environmental and sustainability initiatives set by the company.
- Treat all associates and guests with respect and courtesy.
- Perform other duties as required by management.
Build Relationships, Fill Rooms: Drive Corporate Group Business at a AAA Four Diamond Hotel
Join Our Team and Be the Key Point of Contact for Corporate Groups Booking Rooms at Ponte Vineyard Inn!
About Our Company
Ponte Vineyard Inn is a AAA Four Diamond boutique hotel, offering a world-class experience surrounded by the beauty of Temecula Wine Country. Located next to Ponte Winery and set among 300 acres of vineyards, our hotel is a sought-after escape for guests seeking relaxation, exceptional service, and a welcoming atmosphere.
We have become a benchmark for outstanding hospitality among Temecula wineries, thanks to our dedicated associates who take pride in delivering exceptional guest experiences.
Summary
The Corporate Group Sales Coordinator manages the full lifecycle of corporate group room bookings — from initial inquiry through post-stay follow-up — ensuring accurate, timely, and consistent service to every corporate group contact. This role handles Hotel Rooms group business exclusively; meeting space, dining experiences, and event bookings are managed by the PW Special Events team and are outside the scope of this position. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple group accounts and deadlines simultaneously.
Compensation: $25.00-$28.00 hourly
Schedule
- Part-time, Monday through Friday
- Approximately 9:00 AM – 1:00 PM
Essential Duties and Responsibilities
Inquiry & Availability Management
- Serve as the primary point of contact for all Hotel Rooms corporate group inquiries, whether received directly or forwarded from other departments.
- Apply the 10-room-night minimum and seasonal Saturday policies to determine whether an inquiry can be accommodated, offering public rates and availability or alternative dates when it cannot.
- Review requested dates against Webrez Pro availability, counting standard and upgraded room types accurately.
- Respond to all inquiries within a 48–72 hour window via phone, email, TripleSeat, or Cvent, using approved communication templates and pre-established, non-negotiable pricing.
Booking Agreements & Contract Administration
- Prepare and edit Booking Agreements from approved templates, ensuring all group-specific terms — dates, room allocations, rates, and billing structure — are accurate.
- File and maintain Booking Agreements in the correct SharedDrive location by year and status (Pending/Confirmed).
- Track agreements through signature and route any required edits to standard contract language to Management for approval.
Group Folio, Reservation & Payment Management (Webrez Pro)
- Create and maintain Group Folios in Webrez Pro on the same day pricing and availability are communicated, building correct room allocations and pricing for Master Account, All Charges, and IPO billing structures.
- Update folios upon receipt of signed agreements and deposits, transitioning bookings from pending to secured status.
- Process group deposits, transfer folio balances to individual reservations where applicable, and generate accurate invoices and Statements of Account (SOAs).
- Build individual group reservations from rooming lists received at least 30 days prior to arrival, flagging VIP guests with appropriate housekeeping and welcome notes.
Pre-Arrival & Post-Stay Coordination
- Conduct week-prior check-ins with group contacts and review staffing needs ahead of each group's arrival.
- Create and distribute Group Resumes to PVI Leadership and Front Desk every Sunday ahead of the upcoming week's arrivals.
- Complete post-stay audits, resolving pending follow-ups and delivering final SOAs to group contacts by end of day on departure.
Cross-Department Communication
- Coordinate closely with Front Desk, Accounting, and Hotel Management to ensure accurate billing, guest recognition, and seamless service delivery for every corporate group.
- Refer all meeting space, dining, and event-related inquiries to the PW Special Events team.
- Communicate financial discrepancies or booking concerns to Hotel Management promptly.
Qualifications & Skills
- Prior sales, hospitality, or reservations experience preferred.
- Strong written and verbal communication skills; comfortable managing multiple inquiries and deadlines simultaneously.
- High attention to detail and accuracy, particularly with financial transactions and contractual documents.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Experience with Webrez Pro or a similar PMS/CRM platform preferred but not required.
- Ability to work independently, follow standard operating procedures, and escalate appropriately.
- Must be available Monday through Friday during scheduled hours (approximately 9:00 AM – 1:00 PM).
Company Standards
- Understand and uphold the Ponte Values and Service Standards.
- Ensure the safety and well-being of guests and associates.
- Maintain professionalism, integrity, and confidentiality at all times.
- Follow environmental and sustainability initiatives set by the company.
- Treat all associates and guests with respect and courtesy.
- Perform other duties as required by management.
Group Sales Coordinator Jobs by Experience Level
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Find Group Sales Coordinator JobsGroup Sales Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in group sales coordinator jobs.
- 1-3 years of experience in hotel sales, event coordination, or group reservations
- Proficiency with property management systems such as Delphi, Opera, or Amadeus
- Strong written communication skills for drafting proposals, contracts, and BEOs
- Experience managing group room blocks and coordinating with banquet or catering teams
- Ability to meet revenue targets and track group booking pace against budget
- Associate or bachelor's degree in hospitality management, business, or a related field
Tips for Your Group Sales Coordinator Job Search
Quantify group bookings on your resume
List the number of room blocks, event spaces, or group contracts you managed, along with revenue figures where you have them. Hiring managers in this role scan for concrete booking volume, not just job duties.
Tailor your resume to each property type
A hotel group sales coordinator role and a convention center role have different priorities. Emphasize room block management for hotels and multi-session logistics for venues, so your resume speaks directly to each employer's operation.
Get certified through HSMAI or MPI
The Hospitality Sales and Marketing Association International and Meeting Professionals International offer credentials that signal seriousness to hospitality employers. Even an associate-level certification sets you apart from candidates with identical experience.
Apply early to roles that fit
Migrate Mate lists group sales coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for a skills demonstration interview
Many group sales coordinator interviews include a mock site visit walkthrough or a sample contract review. Practice explaining how you'd handle a client asking for concessions on a blocked rate or requesting a room-count adjustment close to the event date.
Negotiate by citing booking performance data
When discussing compensation, reference your group conversion rate or the revenue your accounts generated. Concrete performance figures shift the conversation away from market averages and toward the specific value you bring to the team.
Group Sales Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most group sales coordinators?
The companies hiring the most group sales coordinators right now include DHL, Marriott International, and Accor, with the largest share of openings in California, Florida, and Arizona, based on current listings on Migrate Mate as of November 2026. Hotel brands and large convention properties consistently account for the majority of postings.
How many group sales coordinator jobs are remote?
About 21% of group sales coordinator openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of most hospitality and venue roles. Sub-areas such as corporate account management and proposal writing see the highest share of remote or hybrid arrangements compared to on-site event execution roles.
How do you become a group sales coordinator?
Start by building experience in front desk operations, reservations, or catering services at a hotel or event venue, since most employers want candidates who understand property operations firsthand. From there, move into an inside sales or coordinator support role, learn your property's booking software, and work toward a hospitality sales certification to strengthen your candidacy for coordinator positions.
Can you get a group sales coordinator job with little or no experience?
Yes, entry-level group sales coordinator roles exist at smaller hotels and regional venues that prioritize communication skills and a hospitality mindset over years of experience. Highlight any customer-facing work, familiarity with reservation or event software, and any internships or volunteer event coordination you've done, since those transferable skills carry real weight with hiring managers at properties building out their sales teams.
What does the group sales coordinator interview process look like?
Most group sales coordinator interviews run two to three rounds, starting with a phone screen focused on your hospitality background and familiarity with group booking processes. A second round typically involves a hiring manager and may include a written exercise such as drafting a group proposal or responding to a client inquiry. Some employers add a property tour or a panel interview with banquet and operations staff before extending an offer.
Where can I find and apply to group sales coordinator jobs?
You can find and apply to group sales coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialization, then apply directly to each listing that fits.
See All 71 Group Sales Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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