H-1B1 Chile Visa Events Jobs
H-1B1 Chile visa sponsorship gives Chilean events professionals a direct path to U.S. roles in venue management, conference production, and experiential marketing. No lottery, no USCIS petition, and a 1,400-visa annual cap that rarely fills, your consulate appointment is the bottleneck, not a random draw.
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Get Access To All JobsBoston University Advancement
Boston University Advancement is at a pivotal moment, guided by new leadership and a clear strategic framework for growth and impact. Our work is organized around three core priorities: securing $500 million in philanthropy annually; deepening relationships with a strategically defined segment of alumni and donors; and strengthening the organizational foundation while launching focused priority areas across the University.
Advancement is evolving into a highly collaborative, matrixed model that integrates new University leadership, regional engagement, and the distinctive strengths of BU’s schools and colleges. With more than 250 advancement professionals, the organization is building the capacity, partnerships, and culture required to deliver sustained philanthropic momentum and institutional impact.
Assistant Director, Special Events
The Assistant Director, Special Events works closely with the Director, Special Events to plan, coordinate, and deliver a portfolio of high-profile Advancement events. This role is responsible for the strategic execution, cross-functional coordination, and logistical delivery of events that strengthen relationships with key constituents and advance Advancement's engagement and philanthropic goals.
Working collaboratively with colleagues across Advancement and the University, as well as external vendors and partners, the Assistant Director plays a key role in ensuring events are cohesive, well-managed, and aligned with overarching engagement strategies. The role partners closely with the broader Advancement Events team to support the successful execution of events and deliver exceptional experiences for alumni, donors, volunteers, and other key constituents.
A successful candidate will be a highly organized and collaborative professional who is energized by managing complex details while keeping the broader participant experience in focus. They will demonstrate sound judgment, strong relationship-building skills, and the ability to work effectively with a wide range of internal and external stakeholders, including alumni volunteers, vendors, and University partners.
A bachelor's degree or equivalent combination of education and relevant experience is required, along with the ability and willingness to travel. Evening and weekend work is required at times based on the event schedule.
Position Responsibilities
Event Planning & Execution (50%)
- Collaborate with the Director, Special Events and key internal partners to develop and execute events that advance Advancement's strategic priorities and organizational objectives.
- Support a team portfolio that includes recurring annual signature events held on campus and in key domestic and international regions, including Alumni Weekend, Beanpot Tournament celebrations, Alumni Day at Tanglewood, and other special events and one-time initiatives.
- Develop and manage detailed event timelines, project plans, workflows, and planning documentation to support effective coordination across multiple teams and stakeholders.
- Coordinate complex logistical elements in partnership with internal teams and external vendors, ensuring events are delivered efficiently and meet established standards for quality and participant experience.
- Manage tactical and logistical event details, including venue coordination, catering, audiovisual production, transportation, hotel room blocks, event collateral, registration, staffing, and other event-related needs.
- Partner with colleagues across Advancement and the University to ensure appropriate coordination of event communications, branding, programming, constituent engagement, and operational logistics.
- Ensure consistency in messaging, branding, and the overall participant experience across the special events portfolio.
Vendor & Volunteer Management (25%)
- Serve as a primary point of contact for external event vendors and partners, cultivating productive working relationships and ensuring vendors understand event goals, expectations, timelines, and service standards.
- Lead the vendor coordination process for assigned events, including identifying and evaluating vendors; requesting and reviewing proposals; coordinating scopes of work; negotiating pricing and services as appropriate; and supporting contract execution in accordance with University policies and procedures.
- Oversee vendor deliverables throughout the event planning process, monitoring timelines, service levels, and logistical requirements and proactively addressing issues that may affect event execution or participant experience.
- Coordinate event-related financial and administrative processes, including tracking approved budgets and expenses, reconciling invoices, facilitating vendor payments, and ensuring appropriate documentation and approvals.
- Partner with the Director, Special Events and appropriate University colleagues to support effective stewardship of event budgets and identify opportunities to maximize resources and deliver value.
- Recruit, coordinate, and manage event staff and volunteers to support the successful execution of events and programs.
Event Analysis & Reporting (25%)
- Conduct comprehensive post-event analysis for major signature events and programs to assess reach, engagement, participant experience, and overall effectiveness.
- Analyze registration and attendance data across key dimensions, including demographics, geographic region, school and college affiliation, class year, philanthropic status, and first-time participation.
- Track and report registration and attendance metrics, identifying participation trends and year-over-year changes.
- Produce constituent, registration, and event reports using the event management system and other available data sources to support internal evaluation and strategic planning.
- Identify meaningful trends and insights from event data and participant feedback to inform future planning, programming, audience development, and engagement strategies.
- Develop clear, actionable summaries and presentations that communicate event outcomes, insights, and recommendations to internal stakeholders.
- Maintain accurate event records and documentation to support institutional knowledge, planning continuity, and continuous improvement across the special events portfolio.
Required Qualifications:
- Bachelor’s degree or equivalent combination of education and relevant experience required.
- A minimum of three to five years of progressively responsible professional experience in event planning, project management, volunteer management, constituent engagement, or a related field, or an equivalent combination of education and experience.
- Strong project management and organizational skills, with the ability to manage multiple projects simultaneously, establish priorities, meet deadlines, and adapt to changing needs.
- Excellent interpersonal, written, and verbal communication skills, with the ability to build productive relationships and communicate effectively with colleagues, alumni volunteers, vendors, and other internal and external stakeholders.
- Demonstrated ability to work collaboratively across departments and organizational levels while exercising sound judgment and appropriate independence.
- Strong attention to detail and a demonstrated commitment to delivering high-quality events and exceptional participant experiences.
- Strong analytical and problem-solving skills, with the ability to assess information, identify trends or challenges, and develop actionable recommendations.
- Demonstrated commitment to providing exceptional service and creating welcoming, engaging, and inclusive experiences for a broad range of constituents.
- Experience supporting event marketing and communications through print, email, and social media channels.
- Ability and willingness to travel and work occasional evenings and weekends as required by the event schedule.
Preferred Qualifications:
- Experience in alumni relations, higher education, nonprofit organizations, hospitality, or another client- or constituent-focused environment.
- Experience managing relationships with external event vendors, including coordinating scopes of work, reviewing proposals, monitoring deliverables, and supporting contract and payment processes.
But that’s not all we’re looking for; we want someone who embodies our values:
- Teamwork, transparency, and mutual respect, because we value every member’s contributions and know that leadership can come from anywhere.
- Diversity, equity, inclusion, and a commitment to ensuring that each of us knows we belong here.
- Integrity in how we work and how we treat one another.
- Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results.
- Continuous growth and improvement, both as individuals and as a team.
- Joy and shared appreciation for working hard toward goals that matter.
To apply and learn more about Advancement at Boston University and other job opportunities, please stop by the Advancement Talent website.
We recognize that no candidate brings every experience or qualification to a role. If you're excited about this opportunity and believe your skills and experiences could contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We value diverse perspectives, experiences, and ways of thinking, and we're committed to building a team where everyone can thrive.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
If you require reasonable accommodation in order to complete the employment application process, please contact the Equal Opportunity Office at 617-358-1796.
Boston University Advancement
Boston University Advancement is at a pivotal moment, guided by new leadership and a clear strategic framework for growth and impact. Our work is organized around three core priorities: securing $500 million in philanthropy annually; deepening relationships with a strategically defined segment of alumni and donors; and strengthening the organizational foundation while launching focused priority areas across the University.
Advancement is evolving into a highly collaborative, matrixed model that integrates new University leadership, regional engagement, and the distinctive strengths of BU’s schools and colleges. With more than 250 advancement professionals, the organization is building the capacity, partnerships, and culture required to deliver sustained philanthropic momentum and institutional impact.
Assistant Director, Special Events
The Assistant Director, Special Events works closely with the Director, Special Events to plan, coordinate, and deliver a portfolio of high-profile Advancement events. This role is responsible for the strategic execution, cross-functional coordination, and logistical delivery of events that strengthen relationships with key constituents and advance Advancement's engagement and philanthropic goals.
Working collaboratively with colleagues across Advancement and the University, as well as external vendors and partners, the Assistant Director plays a key role in ensuring events are cohesive, well-managed, and aligned with overarching engagement strategies. The role partners closely with the broader Advancement Events team to support the successful execution of events and deliver exceptional experiences for alumni, donors, volunteers, and other key constituents.
A successful candidate will be a highly organized and collaborative professional who is energized by managing complex details while keeping the broader participant experience in focus. They will demonstrate sound judgment, strong relationship-building skills, and the ability to work effectively with a wide range of internal and external stakeholders, including alumni volunteers, vendors, and University partners.
A bachelor's degree or equivalent combination of education and relevant experience is required, along with the ability and willingness to travel. Evening and weekend work is required at times based on the event schedule.
Position Responsibilities
Event Planning & Execution (50%)
- Collaborate with the Director, Special Events and key internal partners to develop and execute events that advance Advancement's strategic priorities and organizational objectives.
- Support a team portfolio that includes recurring annual signature events held on campus and in key domestic and international regions, including Alumni Weekend, Beanpot Tournament celebrations, Alumni Day at Tanglewood, and other special events and one-time initiatives.
- Develop and manage detailed event timelines, project plans, workflows, and planning documentation to support effective coordination across multiple teams and stakeholders.
- Coordinate complex logistical elements in partnership with internal teams and external vendors, ensuring events are delivered efficiently and meet established standards for quality and participant experience.
- Manage tactical and logistical event details, including venue coordination, catering, audiovisual production, transportation, hotel room blocks, event collateral, registration, staffing, and other event-related needs.
- Partner with colleagues across Advancement and the University to ensure appropriate coordination of event communications, branding, programming, constituent engagement, and operational logistics.
- Ensure consistency in messaging, branding, and the overall participant experience across the special events portfolio.
Vendor & Volunteer Management (25%)
- Serve as a primary point of contact for external event vendors and partners, cultivating productive working relationships and ensuring vendors understand event goals, expectations, timelines, and service standards.
- Lead the vendor coordination process for assigned events, including identifying and evaluating vendors; requesting and reviewing proposals; coordinating scopes of work; negotiating pricing and services as appropriate; and supporting contract execution in accordance with University policies and procedures.
- Oversee vendor deliverables throughout the event planning process, monitoring timelines, service levels, and logistical requirements and proactively addressing issues that may affect event execution or participant experience.
- Coordinate event-related financial and administrative processes, including tracking approved budgets and expenses, reconciling invoices, facilitating vendor payments, and ensuring appropriate documentation and approvals.
- Partner with the Director, Special Events and appropriate University colleagues to support effective stewardship of event budgets and identify opportunities to maximize resources and deliver value.
- Recruit, coordinate, and manage event staff and volunteers to support the successful execution of events and programs.
Event Analysis & Reporting (25%)
- Conduct comprehensive post-event analysis for major signature events and programs to assess reach, engagement, participant experience, and overall effectiveness.
- Analyze registration and attendance data across key dimensions, including demographics, geographic region, school and college affiliation, class year, philanthropic status, and first-time participation.
- Track and report registration and attendance metrics, identifying participation trends and year-over-year changes.
- Produce constituent, registration, and event reports using the event management system and other available data sources to support internal evaluation and strategic planning.
- Identify meaningful trends and insights from event data and participant feedback to inform future planning, programming, audience development, and engagement strategies.
- Develop clear, actionable summaries and presentations that communicate event outcomes, insights, and recommendations to internal stakeholders.
- Maintain accurate event records and documentation to support institutional knowledge, planning continuity, and continuous improvement across the special events portfolio.
Required Qualifications:
- Bachelor’s degree or equivalent combination of education and relevant experience required.
- A minimum of three to five years of progressively responsible professional experience in event planning, project management, volunteer management, constituent engagement, or a related field, or an equivalent combination of education and experience.
- Strong project management and organizational skills, with the ability to manage multiple projects simultaneously, establish priorities, meet deadlines, and adapt to changing needs.
- Excellent interpersonal, written, and verbal communication skills, with the ability to build productive relationships and communicate effectively with colleagues, alumni volunteers, vendors, and other internal and external stakeholders.
- Demonstrated ability to work collaboratively across departments and organizational levels while exercising sound judgment and appropriate independence.
- Strong attention to detail and a demonstrated commitment to delivering high-quality events and exceptional participant experiences.
- Strong analytical and problem-solving skills, with the ability to assess information, identify trends or challenges, and develop actionable recommendations.
- Demonstrated commitment to providing exceptional service and creating welcoming, engaging, and inclusive experiences for a broad range of constituents.
- Experience supporting event marketing and communications through print, email, and social media channels.
- Ability and willingness to travel and work occasional evenings and weekends as required by the event schedule.
Preferred Qualifications:
- Experience in alumni relations, higher education, nonprofit organizations, hospitality, or another client- or constituent-focused environment.
- Experience managing relationships with external event vendors, including coordinating scopes of work, reviewing proposals, monitoring deliverables, and supporting contract and payment processes.
But that’s not all we’re looking for; we want someone who embodies our values:
- Teamwork, transparency, and mutual respect, because we value every member’s contributions and know that leadership can come from anywhere.
- Diversity, equity, inclusion, and a commitment to ensuring that each of us knows we belong here.
- Integrity in how we work and how we treat one another.
- Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results.
- Continuous growth and improvement, both as individuals and as a team.
- Joy and shared appreciation for working hard toward goals that matter.
To apply and learn more about Advancement at Boston University and other job opportunities, please stop by the Advancement Talent website.
We recognize that no candidate brings every experience or qualification to a role. If you're excited about this opportunity and believe your skills and experiences could contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We value diverse perspectives, experiences, and ways of thinking, and we're committed to building a team where everyone can thrive.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
If you require reasonable accommodation in order to complete the employment application process, please contact the Equal Opportunity Office at 617-358-1796.
See all H-1B1 Chile Visa Events Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B1 Chile Visa Events Jobs.
Get Access To All JobsTips for Finding Events Jobs
Match your degree to the role
H-1B1 visa requires a specialty occupation, meaning your degree field must directly relate to events work. A hospitality management, communications, or marketing degree strengthens your case. A general business degree alone may draw scrutiny from the consulate officer.
Verify the LCA wage before negotiating
Your employer files a Labor Condition Application certifying your offered salary meets the DOL prevailing wage for your specific role and metro area. Run the OFLC Wage Search before your offer letter is finalized so you know the floor going in.
Target employers already filing H-1B1 LCAs
Use Migrate Mate to filter for employers with H-1B1 Chile LCA filing history in events, hospitality, and conference management. These companies have already navigated the process and won't need internal legal sign-off before agreeing to sponsor you.
Prepare your credential documentation early
Chilean university transcripts often need a certified English translation and, for consulate review, a credential evaluation confirming equivalency to a U.S. bachelor's degree. Get this done before you accept an offer, not after.
Ask the employer about E-Verify enrollment upfront
H-1B1 visa employers must be E-Verify participants. Smaller event agencies and boutique production companies sometimes aren't. Confirm enrollment status before investing time in the interview process to avoid a last-minute deal-breaker.
Extend status before your two-year period expires
H-1B1 Chile is granted in two-year increments with no maximum renewal limit, but you must extend before the current period ends. Your employer files a new LCA for each extension, and the consulate appointment must be completed before your current status lapses.
Frequently Asked Questions
Does an events role qualify as a specialty occupation for H-1B1 Chile?
Yes, if the position genuinely requires a bachelor's degree in a directly related field such as hospitality management, event management, communications, or marketing. Roles like event coordinator, conference producer, or venue operations manager typically qualify. A general coordinator role with no degree requirement in the job description is harder to support at the consulate.
How does H-1B1 Chile compare to H-1B for events professionals?
H-1B1 Chile has no lottery, no USCIS petition, and an annual cap of 1,400 that almost never fills, making it far more predictable than H-1B visa. The trade-off is that H-1B1 doesn't allow dual intent, so you can't use it as a direct pathway to a green card. For Chilean events professionals focused on building a U.S. career now, H-1B1 is the faster and more reliable entry point.
How do I find U.S. employers willing to sponsor H-1B1 Chile for events roles?
Migrate Mate lets you search for employers with verified H-1B1 Chile LCA filing history filtered by occupation and location. This saves you from pitching sponsorship cold to employers who have never filed before. Convention centers, hotel groups, marketing agencies, and experiential production firms are the most active sponsors in this space.
Can I switch events employers after entering the U.S. on H-1B1 Chile?
Yes, but your new employer must file a fresh LCA and you must return to a U.S. consulate for a new visa stamp before starting work. Unlike H-1B, H-1B1 visa doesn't allow portability, meaning you can't begin work for the new employer while the filing is pending. Plan the transition timeline with your employer accordingly.
What happens if my events project ends before my H-1B1 Chile period expires?
H-1B1 visa status is tied to your specific employer and role. If your employment ends, you have a short grace period before your status lapses. You can't simply transfer to a new event employer without returning to the consulate. If you're working project-to-project, confirm your employer will maintain active LCA coverage across gaps between events.