H-2B Visa Conference Services Manager Jobs
Conference Services Manager jobs with H-2B visa sponsorship are available at hotels, convention centers, and resort properties that rely on seasonal staff for peak event periods. Employers must file a temporary labor certification with the DOL before sponsoring you, and the annual 66,000-visa cap means timing your application to the correct half-year filing window is critical.
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The candidate we are seeking will be responsible for coordinating all meeting arrangements with planner. Communicate this information to respective departments via a group resume/BEOs and will serve as the onsite contract for all events. S/he will also be responsible for achieving departmental and individual goals to be eligible for bonus compensation and be considered for advancement. The most important part of the job is achieving the highest quality of service for our guests both internal and external and remaining positive when faced with any adversity. The resort is committed to being the best in the world and the right candidate would be eager to be a part of something truly exceptional.
ESSENTIAL FUNCTIONS:
- Prepare resumes for groups ten days prior to group arrival and review all details in weekly Group Resume meeting.
- Adhere to the Catering and Conference Services Department’s standard operating procedures. (SOPs)
- Help establish and maintain hotel’s marketplace position as Fayette County’s most elite venue.
- Follow the specifics standard operating procedures for all staff in order to promptly and thoroughly handle all steps in the event planning process adhering to the standards of hotel protocol.
- Ensure all site inspections and client visits to the hotel are successful by planning carefully and communicating accurate details in advance to all departments.
- Proactively achieve consistently high Medallia scores through establishing a good rapport with the client, preparation work having been done accurately and being visible during the conference to ensure the client’s expectations have been met.
- Conduct pre- and post-conference meetings when it is agreeable with the client.
- Ensure all current and future client accounts are serviced in accordance with hotel standards.
- Communicate with banquet managers for all related banquet functions, and client requests to relevant departments.
- Ensure banquet event orders are accurate and provide all relevant information to departments concerned 15 days prior to event start time.
- Adhere to selling policies as set forth by the Director of Catering and Conference Services.
- Remain available to hotel managers while on property.
- Be aware of departmental revenue and up sell at every possible opportunity.
- Participate in all regular and operational meetings as required.
- Coordinate all aspects of conferences as assigned by the Director of Catering and Conference Services to include but not limited to: food and beverage requirements, timing of events, audio-visual requirements, special attention to guests, room type allocation, rooming list, amenities, function room set up, group transportation, type of check in, check out to include satellite check in, special meal requests, arrival/departure manifests, bag pulls, luggage storage, complimentary rooms, billing instructions, authorized signers, room deliveries, telephone and internet requirements, box storage and delivery, power requirements, key requirements, expected food and beverage outlet usage, group hospitality/office/registration desk requirements, business center requirements, entertainment, leisure activities, and décor (to include floral) requirements.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Flexible work hours to include weekends and holidays to meet the demands of a 24-hour operation.
- Excellent communication skills in all aspects: verbal, written, and non-verbal communication.
- College Degree.
- Must have a minimum of 3-5 years’ experience in catering sales, or conference services, preferably as a manager in a luxury hotel property.
- Appropriate, professional appearance and presentation.
- Strong computer knowledge, with technical ability and/or aptitude to fully use Microsoft Office, Delphi, Outlook, Social Tables, and other management systems.
This job description cannot possibly include a complete comprehensive listing of all the activities, duties or responsibilities that may be required by the organization and/or members of management. It reflects management’s assignment of essential functions, but it does not prescribe or restrict the additional tasks that may be required.
Craft a Career Defined by Excellence, Growth, and Experience
Set within Pennsylvania’s Laurel Highlands, Nemacolin brings together luxury-level service, refined hospitality, and a culture where meaningful careers take shape through experience, mentorship, and opportunity. Each role contributes to extraordinary guest and member moments while building a professional journey grounded in craftsmanship, collaboration, and pride.
A dynamic rooted in accountability, respect, and innovation encourages professionals to contribute ideas, elevate standards, mentor others, and grow with intention.
Professional Development & Recognition
- Paid training and continuous learning opportunities
- Leadership development and accelerated leadership pathways
- Mentorship, coaching, and cross-functional experience
- Monthly recognition opportunities for associates, leaders, and teams
Benefits Designed for Well-Being and Lifestyle
- Competitive compensation and attractive 401(k) program
- Medical, dental, and vision coverage available
- Paid time off
- Educational and career advancement support
- Savings across resort dining, retail, spa, and activities
- Discounted associate meals, dry cleaning, and uniform services
- Exclusive access to The Rec Center, The Market, The Pub, and the Wisteria associate community
A career at Nemacolin weaves together professional and personalized development, meaningful relationships, and the opportunity to help shape unforgettable experiences for guests, members, and colleagues alike.
Bring your passion. Grow your career. Create Real Life Magic.
About Nemacolin
A private, family-owned, and woman-owned luxury resort unlike anything else in the hospitality industry, Nemacolin spans more than 2,200 breathtaking acres in Pennsylvania’s Laurel Highlands. Recognized by Forbes Travel Guide, AAA, and Preferred Hotels & Resorts, this four-season destination blends refined hospitality with creativity, craftsmanship, and a spirit of adventure that defines every guest and member experience.
Distinctive accommodations, immersive experiences, and a culture grounded in artistry and service excellence come together to create a setting where guests, members, and associates find inspiration. Across the resort, Real Life Magic is brought to life through meaningful moments, genuine connection, and a shared commitment to delivering something truly exceptional.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Position Summary:
The candidate we are seeking will be responsible for coordinating all meeting arrangements with planner. Communicate this information to respective departments via a group resume/BEOs and will serve as the onsite contract for all events. S/he will also be responsible for achieving departmental and individual goals to be eligible for bonus compensation and be considered for advancement. The most important part of the job is achieving the highest quality of service for our guests both internal and external and remaining positive when faced with any adversity. The resort is committed to being the best in the world and the right candidate would be eager to be a part of something truly exceptional.
ESSENTIAL FUNCTIONS:
- Prepare resumes for groups ten days prior to group arrival and review all details in weekly Group Resume meeting.
- Adhere to the Catering and Conference Services Department’s standard operating procedures. (SOPs)
- Help establish and maintain hotel’s marketplace position as Fayette County’s most elite venue.
- Follow the specifics standard operating procedures for all staff in order to promptly and thoroughly handle all steps in the event planning process adhering to the standards of hotel protocol.
- Ensure all site inspections and client visits to the hotel are successful by planning carefully and communicating accurate details in advance to all departments.
- Proactively achieve consistently high Medallia scores through establishing a good rapport with the client, preparation work having been done accurately and being visible during the conference to ensure the client’s expectations have been met.
- Conduct pre- and post-conference meetings when it is agreeable with the client.
- Ensure all current and future client accounts are serviced in accordance with hotel standards.
- Communicate with banquet managers for all related banquet functions, and client requests to relevant departments.
- Ensure banquet event orders are accurate and provide all relevant information to departments concerned 15 days prior to event start time.
- Adhere to selling policies as set forth by the Director of Catering and Conference Services.
- Remain available to hotel managers while on property.
- Be aware of departmental revenue and up sell at every possible opportunity.
- Participate in all regular and operational meetings as required.
- Coordinate all aspects of conferences as assigned by the Director of Catering and Conference Services to include but not limited to: food and beverage requirements, timing of events, audio-visual requirements, special attention to guests, room type allocation, rooming list, amenities, function room set up, group transportation, type of check in, check out to include satellite check in, special meal requests, arrival/departure manifests, bag pulls, luggage storage, complimentary rooms, billing instructions, authorized signers, room deliveries, telephone and internet requirements, box storage and delivery, power requirements, key requirements, expected food and beverage outlet usage, group hospitality/office/registration desk requirements, business center requirements, entertainment, leisure activities, and décor (to include floral) requirements.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Flexible work hours to include weekends and holidays to meet the demands of a 24-hour operation.
- Excellent communication skills in all aspects: verbal, written, and non-verbal communication.
- College Degree.
- Must have a minimum of 3-5 years’ experience in catering sales, or conference services, preferably as a manager in a luxury hotel property.
- Appropriate, professional appearance and presentation.
- Strong computer knowledge, with technical ability and/or aptitude to fully use Microsoft Office, Delphi, Outlook, Social Tables, and other management systems.
This job description cannot possibly include a complete comprehensive listing of all the activities, duties or responsibilities that may be required by the organization and/or members of management. It reflects management’s assignment of essential functions, but it does not prescribe or restrict the additional tasks that may be required.
Craft a Career Defined by Excellence, Growth, and Experience
Set within Pennsylvania’s Laurel Highlands, Nemacolin brings together luxury-level service, refined hospitality, and a culture where meaningful careers take shape through experience, mentorship, and opportunity. Each role contributes to extraordinary guest and member moments while building a professional journey grounded in craftsmanship, collaboration, and pride.
A dynamic rooted in accountability, respect, and innovation encourages professionals to contribute ideas, elevate standards, mentor others, and grow with intention.
Professional Development & Recognition
- Paid training and continuous learning opportunities
- Leadership development and accelerated leadership pathways
- Mentorship, coaching, and cross-functional experience
- Monthly recognition opportunities for associates, leaders, and teams
Benefits Designed for Well-Being and Lifestyle
- Competitive compensation and attractive 401(k) program
- Medical, dental, and vision coverage available
- Paid time off
- Educational and career advancement support
- Savings across resort dining, retail, spa, and activities
- Discounted associate meals, dry cleaning, and uniform services
- Exclusive access to The Rec Center, The Market, The Pub, and the Wisteria associate community
A career at Nemacolin weaves together professional and personalized development, meaningful relationships, and the opportunity to help shape unforgettable experiences for guests, members, and colleagues alike.
Bring your passion. Grow your career. Create Real Life Magic.
About Nemacolin
A private, family-owned, and woman-owned luxury resort unlike anything else in the hospitality industry, Nemacolin spans more than 2,200 breathtaking acres in Pennsylvania’s Laurel Highlands. Recognized by Forbes Travel Guide, AAA, and Preferred Hotels & Resorts, this four-season destination blends refined hospitality with creativity, craftsmanship, and a spirit of adventure that defines every guest and member experience.
Distinctive accommodations, immersive experiences, and a culture grounded in artistry and service excellence come together to create a setting where guests, members, and associates find inspiration. Across the resort, Real Life Magic is brought to life through meaningful moments, genuine connection, and a shared commitment to delivering something truly exceptional.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
See all H-2B Visa Conference Services Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-2B Visa Conference Services Manager Jobs.
Get Access To All JobsTips for Finding Visa Sponsorship as a Conference Services Manager
Pull your O*NET occupation profile first
Conference Services Manager falls under a specific SOC code that determines your H-2B visa job classification. Pull the O*NET profile for your role before applying so you can verify that your duties and your employer's job order description match the classification exactly.
Check the OFLC Wage Search before negotiating
Your employer's H-2B labor certification must meet the DOL prevailing wage for your occupation and work location. Run the OFLC Wage Search yourself so you know the floor before you discuss compensation, not after the offer is already on the table.
Target properties with established peak seasons
Conference and event venues at ski resorts, beach destinations, and convention-heavy markets run predictable busy seasons, which makes it easier for employers to document the temporary need DOL requires. Focus your search on properties where seasonal demand patterns are clear and recurring.
Search Migrate Mate for verified H-2B employers
Conference Services Manager roles with active H-2B sponsorship don't always surface on general job boards. Search Migrate Mate to find employers whose DOL Labor Condition Application filing history confirms they've sponsored this visa category, so you're not guessing about sponsorship willingness.
Confirm the correct cap half before your employer files
The 66,000 annual H-2B cap splits into 33,000 for October through March start dates and 33,000 for April through September. Conference venues often hire for summer or fall event seasons, and filing into the wrong half-year can delay or block your certification.
Request a copy of the certified labor certification
Once DOL certifies your employer's temporary labor certification, ask for a copy before USCIS adjudicates the I-129 petition. The certification lists your job duties, worksite, and authorized period, and you'll need to verify those details match your actual role at the property.
Frequently Asked Questions
How do I find Conference Services Manager jobs with H-2B sponsorship?
Migrate Mate is the most direct way to find Conference Services Manager openings at employers who have filed H-2B temporary labor certifications with the DOL. General job boards rarely filter by visa sponsorship type, so you can spend weeks applying to roles at employers who have never sponsored H-2B workers. Searching specifically for employers with a documented H-2B filing history cuts that uncertainty out of the process.
How does the H-2B annual cap affect my application timeline?
USCIS issues only 66,000 H-2B visas per fiscal year, split evenly between the two half-year periods. Cap numbers fill quickly, and supplemental allocations are not guaranteed each year. For conference and event properties, your employer needs to submit the DOL temporary labor certification early enough to file the I-129 petition before the relevant half-year cap is exhausted. Missing the cap window typically means waiting until the next filing period.
What documents do I need to support an H-2B Conference Services Manager application?
You'll need evidence that you meet the qualifications listed in your employer's DOL-certified job order, which typically includes prior experience coordinating events or managing conference operations. Relevant credentials, employment verification letters from past roles, and any hospitality certifications you hold strengthen the petition. Your employer handles the labor certification and I-129 filing, but they'll rely on your documentation to establish that you qualify for the specific role.
Can I change employers or properties after arriving on an H-2B visa?
Your H-2B status is tied to the specific employer and worksite named in the certified labor certification and I-129 petition. Moving to a different property or company requires your new employer to complete their own DOL temporary labor certification and file a new I-129 with USCIS before you begin work there. Working for an employer not listed on your petition puts your status at risk, so confirm the new filing is approved before making any move.