Human Resources Associate Jobs in Miami, FL

Job Title: HR Generalist

Company: Istituto Marangoni Miami

Location: Miami, FL (Design District), in person

Job Type: Full-time

Reports To: Vice President of Campus Operations

About Us

Istituto Marangoni Miami is a fashion and design school in Miami's Design District, part of the global Istituto Marangoni network. We serve students from around the world and employ a team of staff and part-time faculty who bring the industry into the classroom.

About the Role

We are looking for an experienced HR Generalist to run day-to-day HR operations for a team of about 100 employees, reporting to the Vice President of Campus Operations. You will own payroll, onboarding, benefits, compliance filings and employee records, with a special focus on the faculty documentation our licensure and accreditation require. This is a hands-on role for someone who is organized, detail-driven and comfortable working independently.

Responsibilities

Payroll

• Process payroll through Vensure, including review, approvals and corrections

• Maintain accurate employee and pay data, including full-time and part-time classification

• Process new hires, terminations, pay changes and faculty contract payments

• Reconcile payroll with Finance and support payroll tax and year-end reporting

Onboarding and E-Verify

• Run onboarding for staff and part-time faculty in Vensure, including I-9, W-4 and state forms

• Complete Form I-9 and create E-Verify cases within required timelines

• Resolve case issues, keep records audit-ready and maintain E-Verify program compliance

Benefits and Leave

• Administer health benefits with our broker and carrier, including enrollment, changes, terminations and renewals

• Reconcile carrier invoices to payroll deductions

• Administer COBRA notices and elections

• Manage PTO accruals and leave requests, including FMLA where applicable

ACA and Regulatory Filings

• Track hours, full-time status and offers of coverage for ACA purposes

• Prepare data for Forms 1094-C and 1095-C and coordinate filing and distribution by deadline

• Maintain required postings and federal and Florida employment filings

Employee and Faculty Files

• Maintain complete personnel files for all employees and adjunct faculty

• Collect and verify official transcripts, including foreign credential evaluations

• Track licenses, certifications and annual continuing education requirements, with expiration follow-up

• Conduct regular file audits and produce records for accreditors and regulators on request

Policies and Employee Relations

• Maintain and update the Employee Handbook and Faculty Handbook, and collect signed acknowledgments

• Prepare offer letters and job postings and support the hiring process

• Serve as a confidential, neutral point of contact for employee questions and concerns

Qualifications

• 3 to 5 years of HR generalist experience, including payroll and benefits administration

• Working knowledge of I-9 and E-Verify, ACA reporting, COBRA, FMLA and Florida employment requirements

• Experience with a payroll or HRIS platform (Vensure or comparable)

• Strong organization, accuracy and documentation habits

• Excellent written and verbal communication, and the ability to handle confidential information

• Experience in higher education, accreditation or licensure record-keeping strongly preferred

• PHR, SPHR, SHRM-CP, SHRM-SCP or equivalent certification preferred

• Bilingual (English/Spanish) a plus

Equal Opportunity Employer

Istituto Marangoni Miami is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status or any other protected characteristic.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Paid time off
• Vision insurance

License/Certification:

• • PHR, SPHR, SHRM-CP, SHRM-SCP or equivalent certification (Required)

Work Location: In person