Legal Administrative Specialist Jobs
Legal Administrative Specialist jobs are open across law firms, government agencies, healthcare, and corporate legal departments, from entry-level to senior positions, with specializations in litigation support, compliance, and contract administration. See the openings below and apply to the ones that match your experience.
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Transactional Legal Administrative Assistant
Maslon LLP is seeking an experienced, detail-oriented Transactional Legal Administrative Assistant to join our Minneapolis office, supporting attorneys and paralegals in our Corporate & Securities and Real Estate practice groups.
Founded in 1946, Maslon is one of Minnesota's largest independent law firms. Our commitment to remaining independent has allowed us to preserve a collaborative, collegial culture while delivering exceptional client service. For 80 years, teamwork, mutual respect, professional excellence, and community involvement have been cornerstones of our success.
Position Overview
The Legal Administrative Assistant works collaboratively with other members of the LAA team to provide comprehensive administrative and legal support to attorneys and paralegals. This position requires strong organizational skills, attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced, team-oriented environment.
The ideal candidate is a proactive, resourceful professional who takes pride in producing high-quality work, anticipates attorney and client needs, and contributes to a positive and supportive workplace.
Primary Duties and Responsibilities
- Prepare, format, proofread, revise, and finalize correspondence, memoranda, transactional documents, agreements, and other complex legal documents, ensuring accuracy, consistency, and confidentiality.
- Assist with transactional matters, including document organization, execution coordination, preparation of closing materials, and maintenance of transaction files.
- Organize and maintain electronic and physical client and matter files, including assisting with new matter intake, conflicts procedures, and file closing processes.
- Manage attorney calendars, schedule meetings and appointments, coordinate travel arrangements, and monitor important deadlines.
- Assist with the billing process, including time entry, review and coordination of billing reports, preparation of invoices, and follow-up as needed.
- Prepare and process attorney expense reports and reimbursement requests.
- Serve as a professional and responsive point of contact for clients, attorneys, internal departments, and external parties, including financial institutions and government agencies.
- Manage incoming and outgoing communications, including email, telephone calls, correspondence, and document distribution, with discretion and professionalism.
- Collaborate with other LAA team members to balance workloads, coordinate assignments, share knowledge, and provide backup support as needed.
- Assist with training and mentoring new employees and contribute to improvements in administrative processes and team efficiency.
- Perform other administrative and legal support responsibilities as assigned.
Qualifications and Skills
- 3 or more years of administrative assistance experience, preferably in a legal environment.
- Strong proficiency in Microsoft Office applications, particularly Word, Outlook, Excel, and PowerPoint.
- Excellent communication, organizational and client service skills.
- Ability to multi-task and work in a team-oriented environment with all levels of staff.
- Strong proofreading and grammar skills. Ability to meet deadlines.
- High School Diploma or equivalent required. Post secondary education or college degree preferred.
- Comfort learning and using new technologies and adapting to evolving administrative processes.
At Maslon, we believe in supporting our employees both personally and professionally. We offer a comprehensive benefits package designed to promote employee well-being, financial security, and work-life balance.
Benefits include competitive health, dental, and vision insurance; generous paid time off; and a 401(k) retirement plan with firm contributions and a variety of investment options.
We also offer a 37.5 hour workweek and a hybrid work environment, providing flexibility while maintaining the collaboration and personal connections that are central to our culture.
The anticipated starting pay range for this position is $27.70 to $30.25/hour, depending on experience, skills, education, and overall qualifications.
Maslon LLP is an equal opportunity employer. We are committed to providing equal employment opportunities without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local human rights commission, or any other status protected by applicable law.
No recruitment agencies, please.
Pay: $27.70 - $30.25 per hour
Expected hours: 37.5 per week
Work Location: Hybrid remote in Minneapolis, MN 55402
Transactional Legal Administrative Assistant
Maslon LLP is seeking an experienced, detail-oriented Transactional Legal Administrative Assistant to join our Minneapolis office, supporting attorneys and paralegals in our Corporate & Securities and Real Estate practice groups.
Founded in 1946, Maslon is one of Minnesota's largest independent law firms. Our commitment to remaining independent has allowed us to preserve a collaborative, collegial culture while delivering exceptional client service. For 80 years, teamwork, mutual respect, professional excellence, and community involvement have been cornerstones of our success.
Position Overview
The Legal Administrative Assistant works collaboratively with other members of the LAA team to provide comprehensive administrative and legal support to attorneys and paralegals. This position requires strong organizational skills, attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced, team-oriented environment.
The ideal candidate is a proactive, resourceful professional who takes pride in producing high-quality work, anticipates attorney and client needs, and contributes to a positive and supportive workplace.
Primary Duties and Responsibilities
- Prepare, format, proofread, revise, and finalize correspondence, memoranda, transactional documents, agreements, and other complex legal documents, ensuring accuracy, consistency, and confidentiality.
- Assist with transactional matters, including document organization, execution coordination, preparation of closing materials, and maintenance of transaction files.
- Organize and maintain electronic and physical client and matter files, including assisting with new matter intake, conflicts procedures, and file closing processes.
- Manage attorney calendars, schedule meetings and appointments, coordinate travel arrangements, and monitor important deadlines.
- Assist with the billing process, including time entry, review and coordination of billing reports, preparation of invoices, and follow-up as needed.
- Prepare and process attorney expense reports and reimbursement requests.
- Serve as a professional and responsive point of contact for clients, attorneys, internal departments, and external parties, including financial institutions and government agencies.
- Manage incoming and outgoing communications, including email, telephone calls, correspondence, and document distribution, with discretion and professionalism.
- Collaborate with other LAA team members to balance workloads, coordinate assignments, share knowledge, and provide backup support as needed.
- Assist with training and mentoring new employees and contribute to improvements in administrative processes and team efficiency.
- Perform other administrative and legal support responsibilities as assigned.
Qualifications and Skills
- 3 or more years of administrative assistance experience, preferably in a legal environment.
- Strong proficiency in Microsoft Office applications, particularly Word, Outlook, Excel, and PowerPoint.
- Excellent communication, organizational and client service skills.
- Ability to multi-task and work in a team-oriented environment with all levels of staff.
- Strong proofreading and grammar skills. Ability to meet deadlines.
- High School Diploma or equivalent required. Post secondary education or college degree preferred.
- Comfort learning and using new technologies and adapting to evolving administrative processes.
At Maslon, we believe in supporting our employees both personally and professionally. We offer a comprehensive benefits package designed to promote employee well-being, financial security, and work-life balance.
Benefits include competitive health, dental, and vision insurance; generous paid time off; and a 401(k) retirement plan with firm contributions and a variety of investment options.
We also offer a 37.5 hour workweek and a hybrid work environment, providing flexibility while maintaining the collaboration and personal connections that are central to our culture.
The anticipated starting pay range for this position is $27.70 to $30.25/hour, depending on experience, skills, education, and overall qualifications.
Maslon LLP is an equal opportunity employer. We are committed to providing equal employment opportunities without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local human rights commission, or any other status protected by applicable law.
No recruitment agencies, please.
Pay: $27.70 - $30.25 per hour
Expected hours: 37.5 per week
Work Location: Hybrid remote in Minneapolis, MN 55402
See All 276+ Legal Administrative Specialist Jobs
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Find JobsLegal Administrative Specialist Job Market
Who's Hiring
- Clark Hill11
- Polsinelli7
- Wilson Elser6
- Stinson Leonard Street6
- Jobot5
Top Industries Hiring
- Law & Legal Services16
- Staffing & Recruiting5
- Education1
- Technology & Software1
- Healthcare & Medical Services1
What Employers Look For
The qualifications that appear most often in legal administrative specialist jobs.
- High school diploma or associate degree, with a bachelor's degree preferred for senior roles
- Proficiency in legal document preparation, proofreading, and Bluebook citation formatting
- Experience with case management or document management software platforms
- Knowledge of court filing procedures, deadlines, and docketing systems
- Strong written and verbal communication skills for correspondence with clients and courts
- Paralegal certificate or Certified Legal Secretary credential an advantage in competitive markets
Tips for Your Legal Administrative Specialist Job Search
Tailor your resume to legal terminology
Hiring managers in legal settings notice when candidates use precise terminology like docket management, pleadings preparation, or Bluebook citation. Pull exact phrases from each job posting and work them naturally into your bullet points.
Highlight your software proficiencies clearly
Legal administrative roles often filter candidates by their fluency with case management systems, e-filing platforms, and document management software. List each tool by name in a dedicated skills section so it clears automated screening.
Apply early to roles that fit
Migrate Mate lists legal administrative specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by practice area specialty
A posting in a family law firm requires very different preparation than one at a corporate M&A team. Filter your search by practice area and customize each application to reflect that specific legal environment's workflow and priorities.
Prepare concrete examples of deadline management
Interviewers for legal administrative roles consistently probe how you handle filing deadlines, court calendars, and conflicting priorities. Prepare two or three specific stories where you managed competing time-sensitive tasks without an error.
Follow up with a detail from the interview
After your interview, send a brief thank-you note that references one specific topic discussed, such as a practice area challenge the team mentioned. It signals genuine attention to the role and separates you from generic follow-ups.
Legal Administrative Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most legal administrative specialists?
Clark Hill, Polsinelli, and Wilson Elser are hiring the most legal administrative specialists right now, with openings concentrated in California, Florida, and New York, based on current listings on Migrate Mate as of November 2026. Law firms, government agencies, and large corporate legal departments consistently account for the highest volume of active postings.
How many legal administrative specialist jobs are remote?
About 48% of legal administrative specialist openings are fully remote or hybrid as of November 2026, though availability varies significantly by employer type and practice area. Roles focused on contract review, compliance documentation, and administrative correspondence tend to offer the most remote flexibility, while positions requiring court filings or in-person client support are more commonly on-site.
How do you become a legal administrative specialist?
Start with a high school diploma or associate degree, then pursue coursework in legal procedures, business writing, and office administration. Earning a paralegal certificate or a Certified Legal Secretary credential strengthens your candidacy. Build experience through entry-level administrative roles in law firms or government agencies, then advance by developing proficiency with case management software and court filing systems.
How do you get hired as a legal administrative specialist with little experience?
Focus on roles labeled 'legal secretary,' 'legal office assistant,' or 'administrative assistant' at smaller law firms, which are more likely to train candidates on the job. Demonstrate transferable skills like scheduling, document formatting, and deadline tracking. A paralegal studies course or even a few continuing education classes in legal terminology signals genuine commitment and helps your application stand out against more experienced candidates.
What does the legal administrative specialist interview process look like?
Most employers start with a phone or video screen to confirm your familiarity with legal office workflows and software. An in-person interview typically follows, often including a practical skills test such as formatting a legal document or proofreading a brief. Final-round conversations may involve senior attorneys or department managers who assess your ability to manage confidential information and work under tight deadlines.
Where can I find and apply to legal administrative specialist jobs?
You can find and apply to legal administrative specialist jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience level and practice area preference, then apply directly to each position that fits.
See All 276+ Legal Administrative Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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