Legal Business Associate Jobs in Florida

Job Overview

Location: Hialeah, FloridaEmployment Type: Permanent, Part-Time (W-2)Schedule: Approximately 15–20 hours per week, with availability for additional hours as neededCompensation: $18–$20 per hour, depending on qualifications and experience

About Our Firm

The Law Firm of Arianna M. Mendez, PLLC is a Florida law firm focusing on commercial litigation, business transactions, and business-related disputes.

We are seeking a highly organized, detail-oriented, and proactive professional to join our growing team.

Prior legal experience is not required. We are more interested in finding someone who takes initiative, pays attention to details, communicates effectively, and takes pride in completing assignments accurately and on time.

The position combines business development coordination, client intake, and administrative support. Training will be provided on the Firm’s systems and procedures.

Key Responsibilities

Business Development & Networking Coordination

• Coordinate the managing attorney’s professional networking calendar, including meetings, conferences, networking events, and referral-partner appointments.
• Manage invitations, RSVPs, confirmations, guest lists, and related communications.
• Maintain organized contact directories, networking trackers, and referral-source records.
• Assist with scheduling professional meetings and coordinating follow-up communications.
• Track outstanding invitations, responses, and action items to ensure timely completion.
• Provide regular updates on upcoming networking commitments and business development activities.

Client Intake & Office Coverage

• Answer incoming calls and professionally assist prospective clients.
• Conduct preliminary client intake using established procedures.
• Schedule consultations and coordinate appointment confirmations and follow-ups.
• Maintain accurate intake records in the Firm’s case management system.
• Provide backup telephone and intake coverage during designated hours.
• Identify and promptly escalate urgent or time-sensitive communications.
• Provide additional administrative and intake coverage during employee absences, vacations, or periods of increased workload, as needed.

Administrative Support & Client Onboarding

• Assist with opening and organizing newly retained client files.
• Download, categorize, and organize client documents, emails, and attachments in MyCase.
• Prepare client welcome packages and maintain electronic and physical files.
• Track outstanding client documentation and routine administrative follow-ups.
• Assist with document organization, administrative correspondence, and file maintenance.
• Coordinate document execution and notarization as needed.
• Perform notarial acts once appropriately commissioned, in compliance with Florida law.
• Assist with additional administrative projects and office operations as assigned.

This position does not involve providing legal advice or independently conducting substantive legal analysis.

What We’re Looking For

Required Qualifications

• Exceptional attention to detail and accuracy.
• Strong organizational skills and the ability to manage multiple responsibilities.
• A proactive mindset and willingness to take initiative without waiting for repeated instructions.
• Dependability, accountability, and consistent follow-through.
• Strong written and verbal communication skills.
• Professional telephone etiquette and customer service skills.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Ability to learn new software and procedures quickly.
• Sound judgment, discretion, and respect for confidential information.
• Ability to identify potential problems, ask thoughtful questions, and communicate concerns promptly.
• Availability to work Wednesday and Friday afternoons.
• Flexibility to work additional hours when needed to support office coverage and operational demands.
• Current Florida notary public commission or willingness and eligibility to obtain one within 90 days of employment.

Preferred, But Not Required

• Bilingual proficiency in English and Spanish.
• Experience in administrative support, professional scheduling, customer service, or office coordination.
• Familiarity with MyCase or comparable administrative software.
• Experience coordinating professional events, managing contact databases, or tracking follow-up activities.

No prior law firm experience is necessary. We welcome candidates from other professional backgrounds who demonstrate strong organizational skills, initiative, and a commitment to excellence.

Schedule & Compensation

This is a permanent, part-time position requiring approximately 15–20 hours per week, with the flexibility to work additional hours when needed.

Availability on Wednesday and Friday afternoons is required. Remaining hours will be scheduled according to the Firm’s operational needs.

Additional hours may be offered during employee absences, vacations, special projects, or periods of increased workload. Such hours will be coordinated in advance whenever practicable and are not guaranteed.

Compensation ranges from $18 to $20 per hour, depending on qualifications and experience.

What We Value

We believe strong administrative professionals do more than complete assigned tasks. They anticipate needs, notice inconsistencies, communicate openly, and take responsibility for seeing their work through to completion.

We value people who are resourceful, dependable, receptive to feedback, and comfortable working both independently and collaboratively.

How to Apply

Interested candidates should submit a résumé and a brief introduction explaining their relevant experience, availability, and why they believe they would be a good fit for this position.

Please indicate your availability on Wednesday and Friday afternoons, your flexibility to work additional hours when needed, and whether you currently hold a Florida notary public commission or would be willing to obtain one within 90 days of employment.

Pay: $17.95 - $19.00 per hour

Benefits:

• Flexible schedule
• Free parking
• Paid time off

Work Location: In person