Marketing Specialist Jobs in Irvine, CA

JOB SUMMARY:

The Marketing Proposal Specialist collaborates with the Marketing team to produce qualifications, proposals, presentations, and other collateral materials directly related to specific client and project pursuits.

Compensation: $85,000 - $110,000 annually

JOB RESPONSIBILITIES:

Proposals and Presentations

• Prepare and produce responses to request for qualifications (RFQ/RFPs), statement of qualifications (SOQs), AIA A305 forms, and pre-qual questionnaires
• Lead all phases of the proposal process (kickoff, compliance matrix, outline, writing, review, production, and submission) for public and private sector pursuits
• Analyze RFP/RFQ documents to identify evaluation criteria, scope requirements, and strategic win themes
• Oversee content creation, design, and data gathering
• Assemble, edit, and produce qualifications and proposals
• Create presentation materials and coordinate deliverables
• Help lead the process of developing marketing and sales documents which are critical for securing future work
• Ensure consistent brand/visual identity and messaging consistent with brand guidelines and best practices

Content Library & Knowledge Management

• Support maintenance of a centralized library of resumes, project sheets, boilerplate narratives, and firm qualifications
• Help track submitted proposals, shortlist rates, and win/loss data to inform continuous improvement
• Gather and document debrief feedback to refine future pursuit strategies

Collaboration & Cross-Functional Coordination

• Serve as the liaison between marketing, technical staff, principals, subconsultants, and graphic designers throughout the pursuit lifecycle
• Partner with the business development team on pipeline tracking and client relationship strategies
• Support the development of other marketing collateral as bandwidth allows

QUALIFICATIONS

• Bachelor’s degree in Marketing, Communications, English, Journalism, Graphic Design, or a related field
• 3-5 years of proposal coordination or writing experience, preferably within an AEC or professional services firm
• Demonstrated track record of managing multiple concurrent proposals under tight deadlines
• Excellent writing and editing skills, with the ability to write specific industry-focused content
• Ability to work in autonomous and independent manner to produce polished and professional products
• Skilled in building effective relationships with frontline, client-facing professionals and fellow support staff colleagues
• Demonstrable initiative, creativity, flexibility, and persistence
• Excellent organizational skills
• Thrives in a fast-paced, team-oriented, collaborative, and deadline-driven work environment
• Familiarity with principles of graphic design
• Excellent interpersonal skills, including diplomacy and discretion

Technical Skills

• Proficiency in Adobe InDesign (required); Illustrator and Photoshop a plus
• Advanced Microsoft Office skills (Word, PowerPoint, Excel)
• Experience with various AI tools including Kantiv and ChatGPT preferred
• Familiarity with public procurement processes (federal, state, municipal, transportation, education) strongly preferred

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BNB believes in collaboration, team-building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Our Commitment to Inclusion

BNBuilders is committed to fostering, cultivating, and preserving an inclusive culture centered on our individual uniqueness. Our people are the most valuable asset we have. We are working towards making lasting changes to have a workplace where everyone feels safe and has a sense of belonging.

Note: BNBuilders retains the discretion to add to or change the duties of this position at any time.