Marketing Specialist Jobs in San Francisco, CA

Why Arup?

At Arup we’re dedicated to shaping a better world. Our purpose, shared values and collaborative approach have set us apart for over 80 years. We solve the world's most complex problems and deliver what seems impossible, with curiosity and creativity. We’re a thriving and growing organization which offers you many possibilities to shape a better world, and your future.

In an increasingly competitive marketplace, our Marketing, Communications, and Business Development (MCBD) team enables Arup to build and protect our reputation, deepen client relationships, win quality work, and attract top talent. This role will be key in achieving our strategic market and client ambitions. We are seeking to hire a Marketing Winning Work Sr. Specialist to strengthen our MCBD function.

What the role involves

The Marketing Winning Work Sr. Specialist is accountable for leading and shaping work winning activities for the Water Business within the West and LATAM geography. The role provides strategic and operational leadership across the full pursuit and bid lifecycle, ensuring alignment with business priorities and Arup’s firm strategy.

The Senior Specialist works in close partnership with business leaders, bid directors, and bid managers to define win strategies, lead complex pursuits, and drive high-quality proposal and interview outcomes.

Key Responsibilities

• Partners with the Water Business leader, Bid Directors and Bid Managers to bring the best of our global experience to our local clients throughout all stages of the pursuits process.
• Advises business leaders on pursuit strategy, resourcing, and bid prioritization, balancing efficiency, effectiveness, and probability of win.
• Lead and manages proposal processes of varying scale and complexity, with full accountability for bid coordination, compliance, and quality to deliver compelling, client-focused submissions.
• Guide development, liaising with technical teams, schedulers, project managers and other contributors for timely receipt of information required to meet internal and external (client) deadlines and priorities.
• Guides and aligns MCBD contributors (writers, editors, graphic designers, client managers, etc.) to strengthen win strategy, messaging, and proposal quality.
• Actively contribute to business development and go/no-go decision-making by providing insight on pipeline priorities, bid risk, and resourcing implications.
• Use appropriate and effective reviews (such as color team reviews) through bid processes and ensure proposal development processes are scaled to support bid delivery schedule and goals.
• Identify, lead, and implement improvements to bidding processes, tools, and practices to improve efficiency, quality, and win rates across the business.
• Capture project win nuggets to share internally and in collaboration with the broader MCBD team promote new project wins internally and externally, as appropriate.

CRM and Systems

• Is accountable for accurate, timely, and effective use of CRM and bid systems throughout the bid lifecycle, ensuring data integrity and meaningful pipeline reporting.
• Provide insight from CRM data to inform annual business planning and pursuit prioritization.

• Is proficient in data quality and the use of bid sites, SharePoint databases and CRM to support real-time pipeline reporting and growing our ability to extract insight from our pursuits.

Market and Client Focus

• Maintain a strong understanding of the local industry, markets, clients, and competitors, using this insight to shape win strategies and client propositions.
• Guide and facilitates win strategy development for priority pursuits.
• Support client-facing activities including coordinating and providing input on presentations and interview preparation.

Requirements

Qualifications and Accreditations

• Degree, postgraduate qualification in Marketing, Communications, Business Development or other relevant qualification.
• Certification with CPSM or APMP desirable.

Knowledge and Experience

• 7 years’ experience working in pursuits and bids in the AEC industry or similar.
• Demonstrated experience in managing pursuits and bids.

• Experience of prepositioning and bidding lifecycle and bid delivery at a local office geography / region scale.

• Knowledge of current AEC bidding trends and procurement methods.
• Working with the technical staff and marketing team to ensure proposal process is followed, and to ensure quality and consistency in all proposal/qualifications documents.
• Conducting and tracking activities related to project pursuits in CRM pipeline management tools.
• Be a valuable member of the firms’ professional team by maintaining and enhancing the culture and core values of Arup.

Skills and Attributes

• Strong skills in analysis and problem-solving.

• Excellent communication, negotiation, and interpersonal skills.

• Proficiency in marketing and communications related technologies.

• Ability to work in a fast-paced, dynamic environment.

• Ability to work under pressure and manage multiple priorities.
• Strong time management skills.
• Able to maintain strong and highly collaborative working relationships with peers, leaders and other stakeholders.
• High level of personal integrity, professionalism, and inclusive leadership. Commitment to exemplifying Arup’s aims, particularly those of being a ‘humane organization’, maintaining ‘quality of work’, and ‘straight and honorable dealings’

You Should Apply If

• Are motivated by shaping winning strategies and leading complex pursuits that contribute to Arup’s purpose and long-term success.
• Enjoy advising senior leaders and collaborating with multidisciplinary teams to develop compelling client offers.
• Are looking to apply your experience in a role with autonomy, influence, and opportunities to improve how we win work.

What We Offer You

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. As a member of Arup, everyone shares in our success through a global profit share scheme (payments are dependent on the firm’s financial performance). Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available

Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco is $115,000 to $125,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco will differ.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

Our Application Process

We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly.

Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.

Stay safe online. Recruitment fraud is on the rise, and Arup’s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process.

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