Mechanical Project Engineer Jobs in New York

Assistant Project Manager – Mechanical and General Construction

Position Summary

AWL Industries is seeking an organized, motivated, and detail-oriented Assistant Project Manager to support the planning and execution of mechanical, HVAC, and general construction projects. The candidate should have at least 3 years of relevant experience, and the salary is up to $85,000 with competitive benefits.

The Assistant Project Manager will work closely with Project Managers, Project Executives, field supervision, purchasing personnel, subcontractors, vendors, design professionals, and agency representatives. The position will support projects from contract award through procurement, construction, billing, commissioning, and final closeout.

This is a hands-on project management position requiring strong follow-through, disciplined documentation, construction knowledge, and the ability to manage multiple assignments and deadlines in a fast-paced environment.

About AWL Industries, Inc.
AWL Industries is a mechanical and general contracting company with nearly 50 years of experience serving the NY metro area. We specialize in HVAC, mechanical systems, building automation, and general contracting for a wide range of public-sector clients. Our reputation is built on quality workmanship, safety, and long-term client relationships.

Primary Responsibilities

Project Planning and Coordination

• Assist with project setup and the development of project execution plans, milestones, deliverables, and work breakdown structures.
• Review contracts, drawings, specifications, approved proposals, addenda, and other project requirements.
• Participate in project kickoff, progress, coordination, and client meetings.
• Review project meeting minutes and track decisions, commitments, responsible parties, and required completion dates.
• Coordinate project information among project management, field supervision, purchasing, subcontractors, vendors, clients, engineers, architects, and other project participants.
• Track outstanding issues and maintain regular communication with management and the project team.

Submittals, RFIs, and Document Control

• Prepare, transmit, and track shop drawings, product data, samples, and other required submittals.
• Review submittal packages for completeness before submission.
• Prepare and track Requests for Information (RFIs) and coordinate responses with the Project Manager, design professionals, vendors, subcontractors, and field personnel.
• Distribute approved submittals, RFI responses, revised drawings, and other current project information to the appropriate parties.
• Maintain accurate project logs, including submittals, RFIs, procurement, change orders, permits, inspections, testing, punch lists, and closeout documents.
• Maintain organized and complete electronic project files in accordance with company and contract requirements.
• Track project correspondence and follow up on outstanding submissions, approvals, decisions, and required responses.
• Assist with preparing project status reports.

Procurement and Material Coordination

• Assist with obtaining and comparing vendor and subcontractor quotations.
• Assist with preparing supporting documentation for purchase orders and subcontracts.
• Coordinate with purchasing personnel to support the timely procurement of equipment and materials.
• Track submittal approvals, equipment releases, fabrication, shipping, delivery dates, and long-lead items.
• Follow up with vendors and subcontractors regarding pricing, technical information, production status, delivery commitments, and outstanding documentation.
• Coordinate equipment and material deliveries with the project schedule, site access requirements, storage limitations, and field installation activities.
• Assist with resolving damaged materials, delivery discrepancies, and other procurement-related issues.

Scheduling and Field Coordination

• Assist the Project Manager with developing and maintaining project schedules, procurement schedules, and short-term work plans.
• Coordinate materials, equipment, deliveries, shutdowns, inspections, subcontractor activities, and other project requirements with the construction schedule.
• Work with the Project Manager and field supervision to develop and track corrective action or recovery plans.
• Attend jobsite surveys, inspections, coordination meetings, and progress reviews as required.
• Coordinate with superintendents and foremen to obtain daily reports documenting manpower, work activities, equipment usage, material deliveries, delays, changed conditions, and other significant project events.
• Maintain photographic and written documentation supporting project progress, additional work, changed conditions, and potential schedule impacts.

Cost Control, Billing, and Change Management

• Assist with establishing and maintaining project budgets for labor, materials, equipment, subcontractors, and other project costs.
• Review purchase orders, vendor invoices, and subcontractor payment applications.
• Support the preparation of monthly owner requisitions and related billing documentation.
• Document client directives, changed conditions, additional work, schedule impacts, and other potential change-order events.
• Obtain vendor and subcontractor pricing and assist with preparing change-order estimates and supporting documentation.
• Maintain labor, material, equipment, delivery, and subcontractor records supporting additional work.
• Track proposed, pending, approved, and rejected change orders.

Subcontractor and Vendor Management

• Assist with subcontractor and vendor solicitation, scope review, bid comparison, selection, and negotiations.
• Track subcontract agreements, purchase orders, insurance, agency approvals, required submissions, and other preconstruction documentation.
• Coordinate subcontractor access, mobilization, scheduling, inspections, and outstanding deliverables.
• Review subcontractor invoices and progress claims for accuracy before submission to the Project Manager.
• Maintain professional, timely, and accountable communication with subcontractors and vendors.

Quality, Safety, and Regulatory Compliance

• Support the implementation of project quality-control requirements.
• Coordinate with field supervision and safety personnel regarding required safety documentation, meetings, audits, and corrective actions.
• Promptly report observed safety, quality, or compliance concerns to the appropriate project leadership.
• Maintain permit, inspection, testing, and approval logs.
• Coordinate required inspection requests and submissions with field personnel, subcontractors, consultants, and regulatory authorities.
• Track inspection results, deficiencies, corrective work, and required reinspections.
• Support compliance with applicable public-agency contract requirements, subcontractor approvals, insurance requirements, participation requirements, and other project-specific submissions.
• Maintain complete and accurate project records.

Risk Management

• Identify potential project risks, including procurement delays, material shortages, labor constraints, coordination conflicts, incomplete approvals, budget exposure, and schedule impacts.
• Promptly communicate identified risks to the Project Manager and assist with tracking corrective actions through resolution.

Client and Project Team Communication

• Communicate with clients, agency representatives, consultants, subcontractors, and vendors as directed by the Project Manager.
• Assist with responding to project questions, requests, and coordination items in a timely and professional manner.
• Support the preparation of management and client updates concerning progress, schedule, procurement, cost, and outstanding issues.
• Assist with organizing project meetings, surveys, inspections, and site visits.
• Serve as a point of coordination when the Project Manager is unavailable or requests assistance.

Testing, Commissioning, and Project Closeout

• Assist with coordinating equipment startup, testing, balancing, commissioning, inspections, and owner training.
• Prepare and maintain punch-list logs and track deficiencies through completion.
• Compile warranties, operation and maintenance manuals, as-built drawings, test reports, training records, permits, inspection documentation, and other required closeout materials.
• Coordinate final inspections and track outstanding work and documentation through acceptance.
• Support final billing, project turnover, client sign-off, and completion of contractual closeout requirements.
• Confirm that project records are complete and properly organized before final archiving.

Work Environment

This is an in-office and project-site-based position. The employee may be assigned to AWL Industries' Brooklyn office or to project field offices and jobsite trailers throughout the New York City area, with regular visits to active construction sites across the New York metropolitan area.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

AWL is an equal opportunity employer

Job Type: Full-time

Pay: Up to $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How soon are you available to start?

Education:

• Associate (Required)

Experience:

• of experience in project management for a construction firm: 3 years (Required)

License/Certification:

• Driver's License (Preferred)
• OSHA 30 (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person