Office Administrator Jobs in Massachusetts
Office Administrator jobs in Massachusetts are open across Boston, Worcester, and Cambridge and other Massachusetts metros, with employers like Beth Israel Lahey Health, Dana-Farber Cancer Institute, and Massachusetts General Hospital/Mgpo hiring at every experience level. Find a role that fits below and apply directly.
Find Office Administrator JobsOverview
Showing 5 of 215+ Office Administrator jobs
INTRODUCTION
The mission of the Boston Public Health Commission (BPHC) is to work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of anti-racism and advance racial equity and justice through each of our bureaus, programs, and offices.
ROLE AND RESPONSIBILITIES
- Responsible for budgetary and administrative duties for BPHC's Office of Violence Prevention.
- Responsible for the delivery of annual program budgets, which includes both external grants and city appropriation funds, plus bi-annual budget reforecasts.
- Responsible for handling and processing all vendor contracts and related invoices.
- Meets regularly with BPHC's Office of Violence Prevention Director, Budget Director, and other staff as needed to discuss budgets and contracting issues.
- Monitors revenue and expenditures and reports to program staff regarding budget status on both internal and external projects. Develops tailored budget projections and advises decision makers on available funding.
- Advises and assists in the preparation of budgetary components of grant applications and subcontract proposals to include staffing models.
- Responsible for program purchasing including assisting with the development of RFPs, advising on the creation and execution of contracts, and reviewing purchase orders and vendor payments.
- With Finance staff, ensures program staff are in compliance with federal and state grant and contract requirements and that all programs follow BPHC administrative and procurement processes.
- Oversees processing of personnel related needs, including the paperwork related to raises, transfers, onboarding and terminations.
- Operates independently. Uses independent judgement and discretion to make decisions affecting the program and staff as it relates to program operations/services and BPHC policy.
- Performs other duties as required.
BASIC QUALIFICATIONS
- BA/BS required, (Business Administration, Public Administration, Finance, or Accounting major preferred).
- 3 to 5 years of for-profit, not-for-profit, and/or governmental entity experience required.
- Prior experience working with grants and contracts required. Prior experience working with city/municipal, state and federal agencies a plus.
- Excellent communication, interpersonal, and organizational skills.
- Must be self-motivated with the ability to work effectively as an individual and as a member of a team.
- Must be process oriented, capable of influencing without direct control and possess strong project management skills.
- Additional skills required include initiative; attention to detail; and system orientation.
- Strong computer skills including Excel spreadsheets and word processing required.
- General ledger and budgeting software experience a plus.
LOCATION
- City of Boston residency is required; Allston, Back Bay, Bay Village, Beacon Hill, Brighton, Charlestown, Chinatown, Dorchester, Downtown, East Boston, Fenway-Kenmore, Hyde Park, Jamaica Plain, Mattapan, Mid-Dorchester, Mission Hill, North End, Roslindale, Roxbury, South Boston, South End, West End, West Roxbury, Wharf district.
A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for. Certain immunizations will be recommended and/or required prior to commencement of employment duties. Any position that requires an advanced degree will be subject to education verification. Certain positions at the BPHC may be Grant Funded. The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply. Certain positions at the BPHC may require Child Protective Service Background verification. The advertised shift and schedule are subject to change at the department's discretion.
SCHEDULE
M-F 9am - 5pm
COMPENSATION
$85,000-$95,000
INTRODUCTION
The mission of the Boston Public Health Commission (BPHC) is to work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of anti-racism and advance racial equity and justice through each of our bureaus, programs, and offices.
ROLE AND RESPONSIBILITIES
- Responsible for budgetary and administrative duties for BPHC's Office of Violence Prevention.
- Responsible for the delivery of annual program budgets, which includes both external grants and city appropriation funds, plus bi-annual budget reforecasts.
- Responsible for handling and processing all vendor contracts and related invoices.
- Meets regularly with BPHC's Office of Violence Prevention Director, Budget Director, and other staff as needed to discuss budgets and contracting issues.
- Monitors revenue and expenditures and reports to program staff regarding budget status on both internal and external projects. Develops tailored budget projections and advises decision makers on available funding.
- Advises and assists in the preparation of budgetary components of grant applications and subcontract proposals to include staffing models.
- Responsible for program purchasing including assisting with the development of RFPs, advising on the creation and execution of contracts, and reviewing purchase orders and vendor payments.
- With Finance staff, ensures program staff are in compliance with federal and state grant and contract requirements and that all programs follow BPHC administrative and procurement processes.
- Oversees processing of personnel related needs, including the paperwork related to raises, transfers, onboarding and terminations.
- Operates independently. Uses independent judgement and discretion to make decisions affecting the program and staff as it relates to program operations/services and BPHC policy.
- Performs other duties as required.
BASIC QUALIFICATIONS
- BA/BS required, (Business Administration, Public Administration, Finance, or Accounting major preferred).
- 3 to 5 years of for-profit, not-for-profit, and/or governmental entity experience required.
- Prior experience working with grants and contracts required. Prior experience working with city/municipal, state and federal agencies a plus.
- Excellent communication, interpersonal, and organizational skills.
- Must be self-motivated with the ability to work effectively as an individual and as a member of a team.
- Must be process oriented, capable of influencing without direct control and possess strong project management skills.
- Additional skills required include initiative; attention to detail; and system orientation.
- Strong computer skills including Excel spreadsheets and word processing required.
- General ledger and budgeting software experience a plus.
LOCATION
- City of Boston residency is required; Allston, Back Bay, Bay Village, Beacon Hill, Brighton, Charlestown, Chinatown, Dorchester, Downtown, East Boston, Fenway-Kenmore, Hyde Park, Jamaica Plain, Mattapan, Mid-Dorchester, Mission Hill, North End, Roslindale, Roxbury, South Boston, South End, West End, West Roxbury, Wharf district.
A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for. Certain immunizations will be recommended and/or required prior to commencement of employment duties. Any position that requires an advanced degree will be subject to education verification. Certain positions at the BPHC may be Grant Funded. The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply. Certain positions at the BPHC may require Child Protective Service Background verification. The advertised shift and schedule are subject to change at the department's discretion.
SCHEDULE
M-F 9am - 5pm
COMPENSATION
$85,000-$95,000
See All 215+ Office Administrator Jobs in Massachusetts
Find roles in Massachusetts that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in Massachusetts
Where Massachusetts roles are concentrated, by current openings.
Office Administrator Job Market in Massachusetts
A snapshot from current Massachusetts openings, updated as new roles post.
Who's Hiring
- Beth Israel Lahey Health39
- Dana-Farber Cancer Institute19
- Massachusetts General Hospital/Mgpo13
- UMass Memorial Health13
- Professional Physical Therapy9
Top Industries Hiring
- Healthcare & Medical Services140
- Biotechnology & Pharmaceuticals30
- Education19
- Consulting & Professional Services7
- Banking & Financial Services4
What Massachusetts Employers Look For
The qualifications that appear most often in office administrator jobs across Massachusetts.
- Proficiency in Microsoft 365 applications including Word, Excel, and Outlook
- Two or more years of administrative or office support experience
- Strong written and verbal communication skills
- Experience managing calendars, scheduling meetings, and coordinating travel
- Ability to handle confidential information with discretion
- Associate or bachelor's degree, or equivalent administrative experience
Office Administrator Jobs in Massachusetts: Frequently Asked Questions
How many office administrator jobs are there in Massachusetts?
There are 215+ office administrator openings in Massachusetts on Migrate Mate as of June 2026, with the most roles in Boston, Worcester, and Cambridge. New positions post regularly as employers across Massachusetts hire.
How much do office administrators make in Massachusetts?
Office administrators in Massachusetts earn a median of about $49,940 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $35,750 for the lowest 10% to over $69,770 for the top 10%. Pay rises with experience, specialty, and employer.
Which Massachusetts cities have the most office administrator jobs?
Boston, Worcester, and Cambridge have the most office administrator openings in Massachusetts right now, with additional roles spread across smaller metros statewide.
Which companies hire office administrators in Massachusetts?
Employers hiring office administrators in Massachusetts include Beth Israel Lahey Health, Dana-Farber Cancer Institute, and Massachusetts General Hospital/Mgpo, based on current listings on Migrate Mate as of June 2026.
Are there remote office administrator jobs in Massachusetts?
Yes. About 15% of office administrator openings tied to Massachusetts are remote or hybrid as of June 2026. The rest are on-site roles based in Massachusetts metros.
How do I apply for office administrator jobs in Massachusetts?
You can apply to office administrator jobs in Massachusetts directly on Migrate Mate. Search the listings above, find roles that match your experience and preferred Massachusetts location, then apply to each one that fits.
See All 215+ Office Administrator Jobs in Massachusetts
Find roles in Massachusetts that match your experience and apply in just a few clicks.
Find Office Administrator Jobs