Office Secretary Jobs in Texas
Office Secretary jobs in Texas are in steady demand, with openings concentrated in corporate headquarters, healthcare networks, legal firms, and government agencies serving one of the country's largest and most diverse state economies. The heaviest hiring activity runs through Houston, Dallas, and San Antonio, where employers such as H-E-B, USAA, and Houston Methodist maintain large administrative workforces at every level from entry-level clerks to senior executive assistants. The most sought-after specialties in Texas are legal office support, medical office administration, and executive-level coordination. Find a role that fits below and apply directly.
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Showing 5 of 6+ Office Secretary jobs
Days per Year: 226
Min: $39,776
Mid: $46,791
JOB DESCRIPTION
JOB TITLE: Secretary – Office of Transformation
REPORTS TO: Executive Director – School Improvement
Director – School Leadership & Support
Director – Principal Development & Effectiveness
WAGE/HOUR STATUS: Non-Exempt
PAY GRADE: Para 7
PRIMARY PURPOSE:
The Secretary – Office of Transformation provides clerical, administrative, and operational support to the Executive Directors and Directors within the Office of Transformation. This position plays a critical role in ensuring the smooth coordination of office functions that support school improvement, stakeholder engagement, and campus support initiatives across multiple departments.
The ideal candidate demonstrates professionalism, strong organizational skills, and the ability to manage sensitive information with confidentiality and discretion. This role supports the daily operations of a fast-paced department, with duties ranging from scheduling and communication to preparing reports and coordinating documentation for compliance and district initiatives.
All employees are expected to act with integrity, support organizational goals, communicate clearly and respectfully, champion the needs of students and staff, and drive continuous improvement.
QUALIFICATIONS:
Required:
- High school diploma or GED from an accredited institution
- Minimum of three (3) years of administrative experience in a public school district, governmental agency, or comparable organization
Preferred:
- Associate’s or Bachelor’s degree from an accredited college or university
- Experience supporting multiple leaders or departments in a public school district or agency
- Bilingual (Spanish/English)
- Familiarity with school improvement, student services, or campus operations
SPECIAL KNOWLEDGE/SKILLS:
- Proficiency with office software (Google Workspace or Microsoft Office), spreadsheets, and document formatting
- Strong organizational and time management skills, with the ability to meet multiple deadlines
- Professional written and verbal communication skills
- Strong interpersonal skills and the ability to work effectively with diverse individuals and teams
- Ability to maintain confidentiality and handle sensitive information with discretion
- Familiarity with school district operations, improvement planning, or compliance documentation preferred
- Ability to work independently and as part of a collaborative team
- Attention to detail and a commitment to high-quality work
MAJOR RESPONSIBILITIES AND DUTIES:
Administrative and Clerical Support
- Provide daily administrative support to Executive Directors and Directors within the Office of Transformation
- Draft, proofread, and format letters, emails, memos, reports, and presentation materials
- Maintain departmental calendars, coordinate meetings, and arrange logistics for training and site visits
- Assist in preparing documentation for Targeted Improvement Plans (TIPs), Campus Improvement Plans (CIPs), and other school improvement initiatives
Operational and Office Management
- Maintain well-organized physical and digital filing systems, ensuring proper records management and retention
- Track department deadlines and assist in submitting documentation to internal and external stakeholders
- Support coordination of department purchases, requisitions, travel requests, and budget documentation
- Prepare meeting agendas, take notes, and distribute minutes or follow-up actions as needed
Stakeholder and Campus Communication
- Serve as a point of contact for staff, campus administrators, and department liaisons
- Respond to or redirect inquiries regarding school improvement, campus support, or departmental processes
- Support communication with campuses around deadlines, documentation requests, or scheduled visits
Compliance and Data Support
- Assist with organizing data related to campus visits, stakeholder concerns, and support provided to campuses
- Help compile and format reports related to performance monitoring, progress tracking, or TEA submissions
- Support documentation and tracking of complaints, parent concerns, or grievance follow-ups, in collaboration with directors
Additional Duties
- Assist in the planning and execution of department events, learning sessions, and cross-departmental meetings
- Perform other duties as assigned in support of the goals of the Office of Transformation
WORKING CONDITIONS:
Physical Demands:
Frequent sitting, walking, standing, and use of standard office equipment; occasional lifting and carrying; repetitive hand motions; occasional prolonged hours.
Mental Demands:
Ability to manage multiple tasks and priorities; respond to deadlines and time-sensitive needs; maintain professionalism and emotional control in a fast-paced environment; work with discretion and confidentiality.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.
Days per Year: 226
Min: $39,776
Mid: $46,791
JOB DESCRIPTION
JOB TITLE: Secretary – Office of Transformation
REPORTS TO: Executive Director – School Improvement
Director – School Leadership & Support
Director – Principal Development & Effectiveness
WAGE/HOUR STATUS: Non-Exempt
PAY GRADE: Para 7
PRIMARY PURPOSE:
The Secretary – Office of Transformation provides clerical, administrative, and operational support to the Executive Directors and Directors within the Office of Transformation. This position plays a critical role in ensuring the smooth coordination of office functions that support school improvement, stakeholder engagement, and campus support initiatives across multiple departments.
The ideal candidate demonstrates professionalism, strong organizational skills, and the ability to manage sensitive information with confidentiality and discretion. This role supports the daily operations of a fast-paced department, with duties ranging from scheduling and communication to preparing reports and coordinating documentation for compliance and district initiatives.
All employees are expected to act with integrity, support organizational goals, communicate clearly and respectfully, champion the needs of students and staff, and drive continuous improvement.
QUALIFICATIONS:
Required:
- High school diploma or GED from an accredited institution
- Minimum of three (3) years of administrative experience in a public school district, governmental agency, or comparable organization
Preferred:
- Associate’s or Bachelor’s degree from an accredited college or university
- Experience supporting multiple leaders or departments in a public school district or agency
- Bilingual (Spanish/English)
- Familiarity with school improvement, student services, or campus operations
SPECIAL KNOWLEDGE/SKILLS:
- Proficiency with office software (Google Workspace or Microsoft Office), spreadsheets, and document formatting
- Strong organizational and time management skills, with the ability to meet multiple deadlines
- Professional written and verbal communication skills
- Strong interpersonal skills and the ability to work effectively with diverse individuals and teams
- Ability to maintain confidentiality and handle sensitive information with discretion
- Familiarity with school district operations, improvement planning, or compliance documentation preferred
- Ability to work independently and as part of a collaborative team
- Attention to detail and a commitment to high-quality work
MAJOR RESPONSIBILITIES AND DUTIES:
Administrative and Clerical Support
- Provide daily administrative support to Executive Directors and Directors within the Office of Transformation
- Draft, proofread, and format letters, emails, memos, reports, and presentation materials
- Maintain departmental calendars, coordinate meetings, and arrange logistics for training and site visits
- Assist in preparing documentation for Targeted Improvement Plans (TIPs), Campus Improvement Plans (CIPs), and other school improvement initiatives
Operational and Office Management
- Maintain well-organized physical and digital filing systems, ensuring proper records management and retention
- Track department deadlines and assist in submitting documentation to internal and external stakeholders
- Support coordination of department purchases, requisitions, travel requests, and budget documentation
- Prepare meeting agendas, take notes, and distribute minutes or follow-up actions as needed
Stakeholder and Campus Communication
- Serve as a point of contact for staff, campus administrators, and department liaisons
- Respond to or redirect inquiries regarding school improvement, campus support, or departmental processes
- Support communication with campuses around deadlines, documentation requests, or scheduled visits
Compliance and Data Support
- Assist with organizing data related to campus visits, stakeholder concerns, and support provided to campuses
- Help compile and format reports related to performance monitoring, progress tracking, or TEA submissions
- Support documentation and tracking of complaints, parent concerns, or grievance follow-ups, in collaboration with directors
Additional Duties
- Assist in the planning and execution of department events, learning sessions, and cross-departmental meetings
- Perform other duties as assigned in support of the goals of the Office of Transformation
WORKING CONDITIONS:
Physical Demands:
Frequent sitting, walking, standing, and use of standard office equipment; occasional lifting and carrying; repetitive hand motions; occasional prolonged hours.
Mental Demands:
Ability to manage multiple tasks and priorities; respond to deadlines and time-sensitive needs; maintain professionalism and emotional control in a fast-paced environment; work with discretion and confidentiality.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.
See All 6 Office Secretary Jobs in Texas
Find roles in Texas that match your experience and apply in just a few clicks.
Find Office Secretary JobsOffice Secretary Jobs by City in Texas
Where Texas roles are concentrated, by current openings.
Office Secretary Job Market in Texas
A snapshot from current Texas openings, updated as new roles post.
Who's Hiring
What Texas Employers Look For
The qualifications that appear most often in office secretary jobs across Texas.
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- High school diploma or GED required, associate degree preferred by many Texas employers
- Minimum one to three years of administrative or clerical experience in an office setting
- Strong written and verbal communication skills for professional correspondence and phone handling
- Ability to manage calendars, coordinate meetings, and support multiple executives simultaneously
- Experience with office management software such as Google Workspace or industry-specific platforms
Office Secretary Jobs in Texas: Frequently Asked Questions
How do you become a office secretary in Texas?
There is no state-issued license required to work as an office secretary in Texas, so the path centers on education and demonstrated skills. Most employers expect at least a high school diploma, though a certificate or associate degree in office administration from a Texas community college, such as those offered through Lone Star College or Austin Community College, strengthens a candidate's profile considerably. Earning a Certified Administrative Professional credential adds a competitive edge.
Which companies hire office secretarys in Texas?
Texas office secretary roles are posted by City of Frisco, MDM Landscapes, and New Age Movers HTX and others right now, based on current listings on Migrate Mate as of September 2026. Texas's concentration of energy corporations, major health systems, financial services firms, and state government agencies means steady, year-round administrative hiring across many employer types.
Which Texas cities have the most office secretary jobs?
Houston, Frisco, and Godley have the most office secretary openings in Texas. Houston leads because of its energy sector headquarters and large medical center, Dallas draws heavy demand from its dense concentration of corporate regional offices and financial firms, and San Antonio's substantial military presence and growing healthcare sector sustain consistent administrative hiring throughout the year.
Are there remote office secretary jobs in Texas?
Yes, but they are less common than in purely digital roles since many office secretary responsibilities, such as managing physical mail, greeting visitors, and supporting on-site teams, require an in-person presence. About 0% of office secretary openings tied to Texas are remote or hybrid as of September 2026, and those that do allow remote work most often involve scheduling, correspondence, and data entry tasks.
How can I get hired as a office secretary in Texas with little or no experience?
The most realistic entry path is applying for receptionist or administrative clerk roles at Texas healthcare systems, government agencies, or large retailers, which routinely hire candidates without prior office experience. Employers such as the State of Texas through the Texas Workforce Commission post entry-level administrative openings regularly. Completing a short office technology certificate at a Texas community college and building familiarity with Microsoft Office strengthens any application considerably.
Where can I find and apply to office secretary jobs in Texas?
You can find and apply to office secretary jobs in Texas on Migrate Mate, which lists current openings from employers across the state. Search the available roles, find the ones that fit your experience and preferred location, and apply directly to the positions that match.
See All 6 Office Secretary Jobs in Texas
Find roles in Texas that match your experience and apply in just a few clicks.
Find Office Secretary Jobs