OPT Event Planner Jobs
Event Planner jobs are a strong fit for F-1 OPT students with degrees in hospitality, communications, marketing, or business. Most roles qualify for standard 12-month OPT, and STEM OPT extensions are available when the position is tied to a STEM-designated program at a qualifying employer.
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Get Access To All JobsJob Summary
The Marketing Projects and Events Specialist will be responsible for driving Hub Group's brand presence at industry events, Hub's proprietary events and through our cause marketing program, Cause Container, as well as managing the Hub Group Store of promotional items. Responsibilities include all coordination and planning related to Hub Group's brand experience at events, responsible for ERP system and billing for all marketing-related initiatives as well as special projects. Day-to-day activities will include being a direct point of contact for events, maintaining project lists, researching, and ordering promotional items, managing invoices, and supporting the marketing needs of Hub Group. This role will collaborate with our internal marketing and sales teams and vendors to represent Hub Group and the Hub Group brand. This position reports to the VP, Marketing.
Essential Job Functions
- Lead the planning and execution of events, including proprietary, customer, industry and stakeholder events: develop/manage event schedules and checklists, produce/manage event materials, including trade show booths, giveaways, sponsorships, reservations, etc.; track and report on established event budgets, while looking to reduce costs where appropriate; manage team communications; travel for on-site management of specific events as needed.
- Lead Hub Group's Cause Container charitable program, including acting as liaison with the partner charities, suggesting changes to the program, promoting the program externally, internally and with employee engagement; collaborate with other team members to promote via social media channels, website, communications, etc.
- Oversee Hub Group promotional item orders and manage the Hub Group online store.
- Responsible for special projects, which include but are not limited to award procurement, building items, business cards, holiday cards and calendars, and other ad hoc internal requests from departments such as sales, operations, etc.
- Manage marketing purchase order and invoice processing and monitor marketing budget allocations.
- Keep lines of communication open across the marketing department and between all other teams, making sure colleagues are current on project details and have all relevant information.
- Build cross-functional relationships between departments.
Duties, responsibilities and activities may be assigned or changed from time to time.
Minimum Qualifications
Bachelor's degree in marketing, communications, hospitality management or related field. One-three years' experience in marketing/event planning, i.e. hospitality industry, not-for-profit, etc. Interpersonal skills – Ability to work well with all levels throughout the company and customers, communicate effectively with those around you and remain open to others' ideas and creativity to try new things. Oral/Written communication – Strong communication skills in both written and verbal formats. Planning/Organization – Very detail oriented, with strong planning, prioritizing and organization skills; thrive in a fast-paced environment. Financial/Budget – Ability to manage a budget, process and track billing in the system. Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment. Proficient in various applications including Microsoft Office products, especially Excel; Experience with Survey Monkey, Qualtrics, HubSpot and Adobe Creative Cloud a plus.
Salary: $70,000 + bonus eligibility
This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand
Benefits
We offer a comprehensive benefits plan including:
- Medical
- Dental
- Vision
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Life & AD&D Insurance
- Disability
- Paid Time Off
- Paid Holidays
BEWARE OF FRAUD!
Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages. In light of these scams, please bear the following in mind:
- Hub Group will never solicit money or credit card information in connection with a Hub Group job application.
- Hub Group does not communicate with candidates via online chatrooms such as Signal or Discord using email accounts such as Gmail or Hotmail.
- Hub Group job postings are posted on our career site.
About us
Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $4 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do.
Job Summary
The Marketing Projects and Events Specialist will be responsible for driving Hub Group's brand presence at industry events, Hub's proprietary events and through our cause marketing program, Cause Container, as well as managing the Hub Group Store of promotional items. Responsibilities include all coordination and planning related to Hub Group's brand experience at events, responsible for ERP system and billing for all marketing-related initiatives as well as special projects. Day-to-day activities will include being a direct point of contact for events, maintaining project lists, researching, and ordering promotional items, managing invoices, and supporting the marketing needs of Hub Group. This role will collaborate with our internal marketing and sales teams and vendors to represent Hub Group and the Hub Group brand. This position reports to the VP, Marketing.
Essential Job Functions
- Lead the planning and execution of events, including proprietary, customer, industry and stakeholder events: develop/manage event schedules and checklists, produce/manage event materials, including trade show booths, giveaways, sponsorships, reservations, etc.; track and report on established event budgets, while looking to reduce costs where appropriate; manage team communications; travel for on-site management of specific events as needed.
- Lead Hub Group's Cause Container charitable program, including acting as liaison with the partner charities, suggesting changes to the program, promoting the program externally, internally and with employee engagement; collaborate with other team members to promote via social media channels, website, communications, etc.
- Oversee Hub Group promotional item orders and manage the Hub Group online store.
- Responsible for special projects, which include but are not limited to award procurement, building items, business cards, holiday cards and calendars, and other ad hoc internal requests from departments such as sales, operations, etc.
- Manage marketing purchase order and invoice processing and monitor marketing budget allocations.
- Keep lines of communication open across the marketing department and between all other teams, making sure colleagues are current on project details and have all relevant information.
- Build cross-functional relationships between departments.
Duties, responsibilities and activities may be assigned or changed from time to time.
Minimum Qualifications
Bachelor's degree in marketing, communications, hospitality management or related field. One-three years' experience in marketing/event planning, i.e. hospitality industry, not-for-profit, etc. Interpersonal skills – Ability to work well with all levels throughout the company and customers, communicate effectively with those around you and remain open to others' ideas and creativity to try new things. Oral/Written communication – Strong communication skills in both written and verbal formats. Planning/Organization – Very detail oriented, with strong planning, prioritizing and organization skills; thrive in a fast-paced environment. Financial/Budget – Ability to manage a budget, process and track billing in the system. Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment. Proficient in various applications including Microsoft Office products, especially Excel; Experience with Survey Monkey, Qualtrics, HubSpot and Adobe Creative Cloud a plus.
Salary: $70,000 + bonus eligibility
This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand
Benefits
We offer a comprehensive benefits plan including:
- Medical
- Dental
- Vision
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Life & AD&D Insurance
- Disability
- Paid Time Off
- Paid Holidays
BEWARE OF FRAUD!
Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages. In light of these scams, please bear the following in mind:
- Hub Group will never solicit money or credit card information in connection with a Hub Group job application.
- Hub Group does not communicate with candidates via online chatrooms such as Signal or Discord using email accounts such as Gmail or Hotmail.
- Hub Group job postings are posted on our career site.
About us
Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $4 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do.
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Get Access To All JobsTips for Finding OPT Sponsorship as an Event Planner
Target employers who already sponsor work visas
Large hotels, convention centers, and corporate event management firms file H-1B visa petitions regularly. Search OFLC disclosure data for employers with a history of sponsoring event coordinators and planners before applying.
Frame your OPT timeline upfront with recruiters
Event planning hiring moves fast. Tell recruiters early how much OPT time you have remaining so they can assess whether H-1B sponsorship is feasible before investing time in interviews on both sides.
Emphasize project management and vendor coordination skills
Employers weighing sponsorship costs want to see clear, hard-to-replace value. Highlight budget management, multi-vendor coordination, and logistics experience that demonstrates specialized expertise beyond entry-level event assistant work.
Pursue CMP certification to strengthen your sponsorship case
The Certified Meeting Professional credential signals professional-grade expertise. Employers who see CMP progress on your resume are more likely to view H-1B sponsorship as a worthwhile investment in a credentialed long-term hire.
Focus on corporate events over social event roles
Corporate event roles at mid-to-large companies are far more likely to offer visa sponsorship than boutique wedding or social event firms. B2B event management and conference planning teams at established organizations sponsor more consistently.
Document your event outcomes with measurable results
Quantify your impact before interviewing. Attendance numbers, budget adherence rates, and client satisfaction scores give employers concrete evidence of your value, which strengthens the business case for sponsoring your visa.
Event Planner OPT: Frequently Asked Questions
Does Event Planner qualify as a specialty occupation for H-1B sponsorship?
Event Planner can qualify as a specialty occupation if the role requires a bachelor's degree in a specific field like hospitality management, marketing, or communications. Generic coordinator roles where any degree suffices may face USCIS scrutiny. Roles at large corporations, conference management firms, or healthcare systems tend to have stronger specialty occupation arguments because the position requires field-specific knowledge.
Can I work as an Event Planner on OPT with a hospitality or communications degree?
Yes, as long as the job is directly related to your degree field. A hospitality management graduate working in hotel event coordination has a clear connection. A communications graduate managing corporate conferences also qualifies. The key is that your DSO and employer can demonstrate the role falls within your program's field of study when USCIS or your school reviews the OPT authorization.
Is Event Planner eligible for STEM OPT extension?
Standard Event Planner roles are not STEM-eligible because hospitality and communications are not on the STEM designated degree list. However, if your degree is in a qualifying STEM field and your event planning role sits within a technology, data, or operations function at a qualifying employer, there may be a path. This is uncommon and worth discussing with your DSO before assuming eligibility.
Where can I find Event Planner jobs that offer OPT and visa sponsorship?
Migrate Mate is built specifically for F-1 OPT students and filters for employers open to work authorization. Rather than sorting through general job postings where sponsorship willingness is unclear, Migrate Mate surfaces Event Planner roles from employers who have sponsored visas before, saving you time and reducing the risk of spending weeks in a hiring process with a company that won't sponsor.
What should I do if my OPT is expiring before I receive an H-1B decision?
If your employer files your H-1B petition before your OPT expires and you have a timely filed receipt notice, you're covered by cap-gap protection through September 30 of that year. If your OPT runs out outside of cap-gap eligibility, you must stop working immediately. Talk to your DSO and your employer's immigration attorney as early as possible, ideally six months before your OPT end date.