Payroll Analyst Jobs in New York
Payroll Analyst jobs in New York represent one of the most active markets in the country, concentrated in financial services, healthcare, media, and professional services firms, with openings from entry-level coordinators through senior analysts and managers. The heaviest hiring is in New York City, White Plains, and Melville, where employers like JPMorgan Chase, Northwell Health, and Viacom CBS maintain large workforce operations. The most in-demand specializations include multi-state payroll compliance, ADP and Workday system administration, and union payroll processing, which is especially common across New York's construction, healthcare, and education sectors. Find a role that fits below and apply directly.
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Showing 5 of 15+ Payroll Analyst jobs
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
175 Corporate Woods, Rochester, New York, United States of America, 14623Opening:
Worker Subtype:
RegularTime Type:
Full timeScheduled Weekly Hours:
40Department:
100992 Payroll & Tax - FinanceWork Shift:
UR - Day (United States of America)Range:
UR URG 109 HCompensation Range:
$27.16 - $38.03The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
The Foreign National Payroll & Tax Coordinator is responsible for administering the University's foreign national payroll tax compliance program. The position ensures accurate tax residency determinations, treaty administration, payroll tax compliance, and year-end reporting for foreign national employees and students. The coordinator serves as the primary liaison between Payroll, the International Services Office (ISO), Human Resources, academic departments, and foreign national employees regarding payroll taxation and compliance.ESSENTIAL FUNCTIONS
- Foreign National Tax Administration: Manage , Review and maintain all foreign national records in Sprintax Calculus. Approve or deny Sprintax accounts based on IRS regulations and supporting documentation. Review immigration documentation and determine appropriate tax residency status. Monitor completed, pending, and incomplete Sprintax accounts and follow up as necessary. Maintain accurate records of all approved tax treaties and employee tax status. Monitor visa expiration dates and perform outreach to the University of Rochester community, Administrative Officers, HR Administrators, and affected individuals to educate them on reporting responsibilities of nonresident aliens and completing the Institute’s tax determination processes to ensure compliance with Internal Revenue Service (IRS) regulations
- Tax Treaty Administration: Manage , Review, validate, and process Forms W-8BEN, 8233, and W-9. Determine tax treaty eligibility and ensure proper documentation is on file. Update Workday with approved treaty information and withholding elections. Monitor treaty renewals and maintain accurate records.
- Workday Administration Update Workday with residency status, citizenship, ICA exemption status, federal tax withholding, and approved treaty information. Reconcile Sprintax and Workday records and resolve discrepancies. Input social security numbers for foreign national non-student positions.
Payroll Tax Compliance: Manages records and tracks correct taxation forms for foreign nationals that maintain complex or dynamic residency arrangements. Identify discrepancies related to FICA taxes and federal income tax withholding. Notify the Payroll Director of required payroll adjustments. Assist with FICA tax refunds and federal withholding corrections. Ensure compliance with IRS regulations and University policies.
Payroll Reporting: Run and review Day 1 and Day 2 payroll audit reports, including Audit Report, FICA Audit Report, Tax withholding exception reports Payroll discrepancy reports, new hire employment. Investigate and resolve exceptions prior to payroll completion. Monthly uncashed check process.
Investigate and resolve exceptions prior to payroll completion- Year-End Responsibilities: Work with the Payroll Director to balance all foreign national payroll data. Prepare for year-end tax reporting and reconciliation. Process amended Forms 1042-S. Research and resolve year-end discrepancies. Identify wages that need to be reported to the state Perform additional outreach to resolve uncashed paychecks prior to state reporting
- Social Security Number Administration: Coordinate with ISO, HR, HR Data Services, the Registrar, and other departments to obtain and update Social Security Numbers. Monitor employees with missing or invalid SSNs.
- Customer Service and Communication: Monitor the Payroll shared inbox and respond to foreign national payroll questions. Escalate complex tax matters to the Payroll Director. Provide guidance on tax residency, treaties, and payroll taxation. Perform outreach to ensure that paychecks are cashed in within a timely manner or replaced. Acts as the primary payroll contact for the NRAs (including students, post-doctoral scholars, fellows, visiting scientists, and professors) and assists individuals to follow the Institute’s policies and procedures that are consistent and in compliance with U.S. tax laws
- Collaboration: Partner with ISO, Human Resources, HR Data Services, Finance, Benefits, academic departments, and other campus offices. Facilitate meetings to resolve foreign national payroll and tax issues. Identify areas of weakness and collaborate to improve
- Other duties as assigned
MINIMUM EDUCATION & EXPERIENCE
- Bachelor's degree with concentration in accounting, finance or business and 2 years of relevant experience required
- Or equivalent combination of education and experience
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of payroll practices, human resources information systems, accounting functions, and government regulations required required
- Experience with personal computer applications preferred
- Knowledge of Workday and Sprintax preferred
- Independent judgement and strong attention to detail preferred
- Experience with a IRS, FN guidelines preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
175 Corporate Woods, Rochester, New York, United States of America, 14623Opening:
Worker Subtype:
RegularTime Type:
Full timeScheduled Weekly Hours:
40Department:
100992 Payroll & Tax - FinanceWork Shift:
UR - Day (United States of America)Range:
UR URG 109 HCompensation Range:
$27.16 - $38.03The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
The Foreign National Payroll & Tax Coordinator is responsible for administering the University's foreign national payroll tax compliance program. The position ensures accurate tax residency determinations, treaty administration, payroll tax compliance, and year-end reporting for foreign national employees and students. The coordinator serves as the primary liaison between Payroll, the International Services Office (ISO), Human Resources, academic departments, and foreign national employees regarding payroll taxation and compliance.ESSENTIAL FUNCTIONS
- Foreign National Tax Administration: Manage , Review and maintain all foreign national records in Sprintax Calculus. Approve or deny Sprintax accounts based on IRS regulations and supporting documentation. Review immigration documentation and determine appropriate tax residency status. Monitor completed, pending, and incomplete Sprintax accounts and follow up as necessary. Maintain accurate records of all approved tax treaties and employee tax status. Monitor visa expiration dates and perform outreach to the University of Rochester community, Administrative Officers, HR Administrators, and affected individuals to educate them on reporting responsibilities of nonresident aliens and completing the Institute’s tax determination processes to ensure compliance with Internal Revenue Service (IRS) regulations
- Tax Treaty Administration: Manage , Review, validate, and process Forms W-8BEN, 8233, and W-9. Determine tax treaty eligibility and ensure proper documentation is on file. Update Workday with approved treaty information and withholding elections. Monitor treaty renewals and maintain accurate records.
- Workday Administration Update Workday with residency status, citizenship, ICA exemption status, federal tax withholding, and approved treaty information. Reconcile Sprintax and Workday records and resolve discrepancies. Input social security numbers for foreign national non-student positions.
Payroll Tax Compliance: Manages records and tracks correct taxation forms for foreign nationals that maintain complex or dynamic residency arrangements. Identify discrepancies related to FICA taxes and federal income tax withholding. Notify the Payroll Director of required payroll adjustments. Assist with FICA tax refunds and federal withholding corrections. Ensure compliance with IRS regulations and University policies.
Payroll Reporting: Run and review Day 1 and Day 2 payroll audit reports, including Audit Report, FICA Audit Report, Tax withholding exception reports Payroll discrepancy reports, new hire employment. Investigate and resolve exceptions prior to payroll completion. Monthly uncashed check process.
Investigate and resolve exceptions prior to payroll completion- Year-End Responsibilities: Work with the Payroll Director to balance all foreign national payroll data. Prepare for year-end tax reporting and reconciliation. Process amended Forms 1042-S. Research and resolve year-end discrepancies. Identify wages that need to be reported to the state Perform additional outreach to resolve uncashed paychecks prior to state reporting
- Social Security Number Administration: Coordinate with ISO, HR, HR Data Services, the Registrar, and other departments to obtain and update Social Security Numbers. Monitor employees with missing or invalid SSNs.
- Customer Service and Communication: Monitor the Payroll shared inbox and respond to foreign national payroll questions. Escalate complex tax matters to the Payroll Director. Provide guidance on tax residency, treaties, and payroll taxation. Perform outreach to ensure that paychecks are cashed in within a timely manner or replaced. Acts as the primary payroll contact for the NRAs (including students, post-doctoral scholars, fellows, visiting scientists, and professors) and assists individuals to follow the Institute’s policies and procedures that are consistent and in compliance with U.S. tax laws
- Collaboration: Partner with ISO, Human Resources, HR Data Services, Finance, Benefits, academic departments, and other campus offices. Facilitate meetings to resolve foreign national payroll and tax issues. Identify areas of weakness and collaborate to improve
- Other duties as assigned
MINIMUM EDUCATION & EXPERIENCE
- Bachelor's degree with concentration in accounting, finance or business and 2 years of relevant experience required
- Or equivalent combination of education and experience
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of payroll practices, human resources information systems, accounting functions, and government regulations required required
- Experience with personal computer applications preferred
- Knowledge of Workday and Sprintax preferred
- Independent judgement and strong attention to detail preferred
- Experience with a IRS, FN guidelines preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
See All 15 Payroll Analyst Jobs in New York
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Find Payroll Analyst JobsPayroll Analyst Jobs by City in New York
Where New York roles are concentrated, by current openings.
Payroll Analyst Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Retail
- Education
What New York Employers Look For
The qualifications that appear most often in payroll analyst jobs across New York.
- Bachelor's degree in accounting, finance, human resources, or a related business field
- Hands-on experience with payroll software such as ADP Workforce Now or Workday
- Working knowledge of New York State and New York City payroll tax regulations
- Familiarity with multi-state payroll processing and compliance requirements
- Strong Excel skills including pivot tables, VLOOKUP, and data reconciliation
- FPC or CPP certification from the American Payroll Association preferred
Payroll Analyst Jobs in New York: Frequently Asked Questions
How do you become a payroll analyst in New York?
Most employers in New York require a bachelor's degree in accounting, finance, or human resources along with direct payroll processing experience. New York does not issue a state payroll license, but earning the Fundamental Payroll Certification or Certified Payroll Professional designation from the American Payroll Association is widely recognized by New York employers and strengthens a candidacy significantly. Large organizations in finance and healthcare often prefer candidates who already understand New York City and New York State withholding rules.
How much do payroll analysts make in New York?
Payroll analysts in New York earn a median of about $61,040 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $45,140 for the lowest 10% to over $86,470 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire payroll analysts in New York?
Employers hiring payroll analysts in New York right now include Fanatics, EY, and Wonder, based on current listings on Migrate Mate as of October 2026. New York's dense concentration of financial institutions, hospital networks, and media companies means payroll analyst openings appear across a wider range of industries here than in most other states.
Which New York cities have the most payroll analyst jobs?
The cities with the most payroll analyst openings in New York are New York, Manhattan, and Melville. New York City dominates because of the sheer volume of large corporate headquarters, hospital systems, and financial services firms based in Manhattan and the outer boroughs, while suburban centers like White Plains and Melville draw openings from regional employers and back-office operations that have relocated out of the city.
Are there remote payroll analyst jobs in New York?
Yes, and more than most fields. About 83% of payroll analyst openings tied to New York are remote or hybrid as of October 2026, reflecting the desk-based and software-driven nature of the role. System-heavy functions like running payroll cycles, auditing tax filings, and reconciling general ledger entries translate well to remote work, though roles that require close coordination with HR or finance leadership tend to be hybrid.
How can I get hired as a payroll analyst in New York with little or no experience?
The most realistic entry path is moving into a payroll analyst role from a payroll clerk, HR coordinator, or accounts payable position at a mid-size or large New York employer. Hospital networks like Northwell Health and NYC Health and Hospitals regularly hire payroll associates at the entry level and provide on-the-job training. Earning the Fundamental Payroll Certification before applying, and demonstrating familiarity with ADP or Workday through coursework or a temp placement, makes a candidate considerably more competitive without prior analyst experience.
Where can I find and apply to payroll analyst jobs in New York?
You can find and apply to payroll analyst jobs in New York on Migrate Mate, which lists current openings across New York City, the Hudson Valley, Long Island, and upstate markets. Find roles that fit your experience and apply directly to the employers posting them.
See All 15 Payroll Analyst Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
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