Project Accountant Jobs in Florida

Job Title: Construction Project Accountant

Monday-Friday 8:00AM-5:00PM

• Maintain accurate and current financial records for assigned multifamily construction projects.
• Monitor and maintain project budgets, job costs, subcontract commitments, and purchase orders.
• Enter and maintain project budgets and approved budget revisions within the accounting system.
• Generate and distribute monthly job cost reports for review by Project Managers and other designated team members.
• Review project accounting information for accuracy and identify discrepancies requiring further investigation.
• Work with Project Managers and Assistant Project Managers to resolve accounting discrepancies and ensure financial information is properly recorded.
• Maintain accurate coding and allocation of project-related expenses to the appropriate jobs and cost categories.
• Review, verify, and process subcontractor and vendor invoices in accordance with established company procedures.
• Verify invoice amounts against subcontract agreements, purchase orders, approved changes, and supporting documentation.
• Track subcontractor billings and payments to ensure accurate accounting of committed costs and amounts paid.
• Obtain and review required payment documentation, including lien releases, W-9 forms, sworn statements, and other applicable documents.
• Identify and resolve invoice discrepancies, missing documentation, and payment-related issues before processing.
• Prepare weekly check runs and coordinate subcontractor and vendor payments according to established payment schedules.
• Maintain accurate payment records and supporting documentation.
• Communicate professionally with subcontractors and vendors regarding invoice status, payment inquiries, and documentation requirements.
• Prepare and submit monthly owner payment applications (draw requests) for assigned construction projects.
• Coordinate with Project Managers and other project team members to ensure owner billings accurately reflect project progress and approved billable amounts.
• Compile and submit required supporting documentation in accordance with owner contracts and established billing requirements.
• Review payment applications for accuracy, completeness, and consistency with project financial records.
• Ensure monthly billing deadlines are consistently met to support timely project funding.
• Maintain organized and accurate project accounting records throughout the construction lifecycle.
• Obtain, review, and track required subcontractor and vendor financial documentation.
• Verify that applicable lien releases and other required documents are received before payments are released.
• Maintain accurate records of subcontractor agreements, purchase orders, invoices, payments, and related accounting documents.
• Electronically scan, organize, and file accounting records in designated systems and project folders.
• Assist with project closeout accounting documentation, including final subcontractor payments and required lien releases.
• Perform applicable multi-state sales and use tax reporting responsibilities.
• Identify financial discrepancies and communicate concerns to the appropriate Accounting or Project Management personnel.
• Follow established company accounting procedures, internal controls, and approval requirements.

• High school diploma or equivalent required.
• Minimum of one year of construction accounting or accounts payable experience required.
• Experience working with construction-related invoices, job costing, or subcontractor payments.
• Working knowledge of accounts payable, accounts receivable, and general accounting principles.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Ability to learn and effectively use construction accounting and project management software.
• Previous accounting experience with a general contractor, preferably within multifamily or commercial construction.
• Familiarity with construction payment applications, lien releases, subcontractor agreements, sworn statements, and W-9 documentation.
• Experience with Procore, DocuSign, and construction accounting systems.
• Familiarity with construction job costing, budget tracking, and subcontractor payment processes.
• Experience supporting multiple construction projects simultaneously.

• Regular use of computers, accounting software, and electronic document management systems is required.
• The position may require extended periods of sitting and computer-based work.

• Ability to remain seated for extended periods while performing computer-based work.
• Frequent use of hands and fingers for typing, data entry, and document handling.
• Occasional standing, walking, bending, reaching, and handling of office materials.