Remote Mental Health Coordinator Jobs
Remote mental health coordinator jobs are open across the U.S. at remote-first firms, distributed healthcare organizations, and behavioral health platforms actively hiring distributed teams. Employers bringing on remote mental health coordinators right now include New York City Department of Health and Mental Hygiene, State of Arizona, and Pau Hana Counseling, with openings concentrated in healthcare, education, and employee assistance sectors. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 6+ Remote Mental Health Coordinator jobs
Compensation: $25 per hour
Hours: 30–40 hours per week
Location: Remote – United States
Position Type: Independent Contractor (1099)
About Pau Hana Counseling
Pau Hana Counseling is an established behavioral health group practice with approximately 45 independent clinicians providing mental health services to individuals, couples, and families across the state of Hawai'i.
We are looking for a highly organized, dependable, and proactive Administrative Operations Coordinator to support the day-to-day operations of our growing mental health practice.
This is an excellent opportunity for someone with strong general administrative experience who enjoys managing multiple responsibilities, learning new systems, solving problems, and keeping an organization running smoothly.
Candidate must be comfortable with technology, detail-oriented, capable of working independently, and willing to take initiative and follow through.
Responsibilities
Administrative & Financial Operations
- Prepare payroll reports and coordinate contractor payment administration.
- Identify and communicate unpaid insurance claims and discrepancies.
- Process vendor invoices and coordinate payments for rent, cleaning, and other operational expenses.
- Prepare and submit monthly Hawaiʻi General Excise Tax payments.
- Assist with reviewing and correcting insurance write-offs and outstanding balances.
- Maintain organized financial and administrative records.
Human Resources & Contractor Administration
- Coordinate onboarding for new clinicians, including contracts, paperwork, and required documentation.
- Set up new clinicians in organizational systems, including email, Slack, website, and Psychology Today.
- Maintain and update contractor agreements and personnel records.
- Coordinate performance improvement documentation.
- Maintain HIPAA compliance documentation and required contractor records.
- Respond to employment verification requests.
- Coordinate clinician offboarding, including removal from insurance panels, online directories, and internal systems.
Insurance Credentialing & Provider Management
- Assist with insurance credentialing applications for new clinicians.
- Maintain and update existing provider credentialing information.
- Complete recurring CAQH attestations.
- Maintain provider information in HMSA and Optum directories.
- Track credentialing applications, renewals, and outstanding requirements.
Practice Operations & Compliance
- Conduct weekly and monthly audits of unsigned clinical notes.
- Monitor clients who have fallen out of care and coordinate appropriate follow-up.
- Process medical records requests, including verifying signed releases of information, coordinating with clinicians, compiling records, documenting releases, and uploading records into SimplePractice.
- Maintain organized electronic records and administrative documentation.
Client Intake & Coordination
- Monitor incoming inquiries and provide administrative phone coverage on Fridays.
- Contact prospective clients once intake paperwork is completed to coordinate initial appointments.
- Coordinate cash-pay inquiries with practice leadership.
- Download and manage Veterans Affairs (VA) authorizations.
- Submit requests for additional VA services to maintain client authorizations.
- Coordinate interpreter and transportation requests.
- Provide professional, timely communication to clients, clinicians, and outside organizations.
Website & Systems Management
- Update the practice website and clinician profiles on Psychology Today.
- Maintain accurate provider information across online platforms.
- Maintain organized digital files and administrative systems.
- Assist with improving workflows and identifying opportunities to make practice operations more efficient.
Qualifications
We are looking for someone with:
- Previous administrative, office coordination, or operations experience.
- Strong organizational and time-management skills.
- Excellent attention to detail.
- Strong written and verbal communication skills.
- Proficiency with computers, online platforms, spreadsheets, and Google Workspace.
- Ability to learn new software and administrative systems quickly.
- Ability to manage multiple priorities and meet deadlines.
- Professionalism and discretion when handling confidential information.
- Ability to work independently, take initiative, and follow tasks through to completion.
The following experience is helpful but not required:
- Healthcare or behavioral health administration.
- Medical billing or insurance claims.
- Insurance credentialing and CAQH.
- HIPAA compliance and medical records management.
- Payroll and accounts payable.
- SimplePractice or other electronic health record systems.
- VA authorizations and insurance payer portals.
What We Are Looking For
The right person is someone who:
- Is exceptionally organized and dependable.
- Doesn't need constant reminders or supervision.
- Notices when something needs attention and takes action.
- Is comfortable learning unfamiliar systems and processes.
- Communicates clearly and keeps leadership informed.
- Can juggle different responsibilities without losing track of details.
- Takes ownership of their work and sees tasks through to completion.
- Enjoys being an integral part of a collaborative organization.
Training & Expectations
Training will be provided on Pau Hana Counseling's internal systems, workflows, and specific administrative procedures.
We expect the successful candidate to become increasingly independent and confident in managing their assigned responsibilities.
To Apply
Please submit your resume along with a brief cover letter answering the following questions:
- Tell us about your previous administrative or coordination experience.
- What systems, software, or platforms have you worked with?
- Describe a time you had to manage several competing priorities and how you stayed organized.
- What does taking initiative and working independently mean to you?
We are looking for someone who wants to become a valued, long-term part of our practice operations team.
We are a woman-owned and woman-led small business. We are deeply dedicated to serving the local population of Hawaii, particularly underserved populations with limited access to mental health services. We strive to provide a safe, respectful, and supportive environment where clients can begin the process of healing and change without judgment. Areas of expertise include trauma, chemical dependency, addiction, eating disorders, codependency, life transition issues, divorce, grief, personality disorders, adult children of alcoholics (ACOA), dual diagnosis, depression and anxiety. We strive to develop a collaborative relationship with clients and provide hope, healing, and empowerment through education, resources, and insights. Pau Hana Counseling provides individual, couples, marriage and family therapy. To find out more about our business, please visit www.pauhanacounseling.com
Job Types: Part-time, Contract
Pay: From $25.00 per hour
Benefits:
- Flexible schedule
Work Location: Remote
Compensation: $25 per hour
Hours: 30–40 hours per week
Location: Remote – United States
Position Type: Independent Contractor (1099)
About Pau Hana Counseling
Pau Hana Counseling is an established behavioral health group practice with approximately 45 independent clinicians providing mental health services to individuals, couples, and families across the state of Hawai'i.
We are looking for a highly organized, dependable, and proactive Administrative Operations Coordinator to support the day-to-day operations of our growing mental health practice.
This is an excellent opportunity for someone with strong general administrative experience who enjoys managing multiple responsibilities, learning new systems, solving problems, and keeping an organization running smoothly.
Candidate must be comfortable with technology, detail-oriented, capable of working independently, and willing to take initiative and follow through.
Responsibilities
Administrative & Financial Operations
- Prepare payroll reports and coordinate contractor payment administration.
- Identify and communicate unpaid insurance claims and discrepancies.
- Process vendor invoices and coordinate payments for rent, cleaning, and other operational expenses.
- Prepare and submit monthly Hawaiʻi General Excise Tax payments.
- Assist with reviewing and correcting insurance write-offs and outstanding balances.
- Maintain organized financial and administrative records.
Human Resources & Contractor Administration
- Coordinate onboarding for new clinicians, including contracts, paperwork, and required documentation.
- Set up new clinicians in organizational systems, including email, Slack, website, and Psychology Today.
- Maintain and update contractor agreements and personnel records.
- Coordinate performance improvement documentation.
- Maintain HIPAA compliance documentation and required contractor records.
- Respond to employment verification requests.
- Coordinate clinician offboarding, including removal from insurance panels, online directories, and internal systems.
Insurance Credentialing & Provider Management
- Assist with insurance credentialing applications for new clinicians.
- Maintain and update existing provider credentialing information.
- Complete recurring CAQH attestations.
- Maintain provider information in HMSA and Optum directories.
- Track credentialing applications, renewals, and outstanding requirements.
Practice Operations & Compliance
- Conduct weekly and monthly audits of unsigned clinical notes.
- Monitor clients who have fallen out of care and coordinate appropriate follow-up.
- Process medical records requests, including verifying signed releases of information, coordinating with clinicians, compiling records, documenting releases, and uploading records into SimplePractice.
- Maintain organized electronic records and administrative documentation.
Client Intake & Coordination
- Monitor incoming inquiries and provide administrative phone coverage on Fridays.
- Contact prospective clients once intake paperwork is completed to coordinate initial appointments.
- Coordinate cash-pay inquiries with practice leadership.
- Download and manage Veterans Affairs (VA) authorizations.
- Submit requests for additional VA services to maintain client authorizations.
- Coordinate interpreter and transportation requests.
- Provide professional, timely communication to clients, clinicians, and outside organizations.
Website & Systems Management
- Update the practice website and clinician profiles on Psychology Today.
- Maintain accurate provider information across online platforms.
- Maintain organized digital files and administrative systems.
- Assist with improving workflows and identifying opportunities to make practice operations more efficient.
Qualifications
We are looking for someone with:
- Previous administrative, office coordination, or operations experience.
- Strong organizational and time-management skills.
- Excellent attention to detail.
- Strong written and verbal communication skills.
- Proficiency with computers, online platforms, spreadsheets, and Google Workspace.
- Ability to learn new software and administrative systems quickly.
- Ability to manage multiple priorities and meet deadlines.
- Professionalism and discretion when handling confidential information.
- Ability to work independently, take initiative, and follow tasks through to completion.
The following experience is helpful but not required:
- Healthcare or behavioral health administration.
- Medical billing or insurance claims.
- Insurance credentialing and CAQH.
- HIPAA compliance and medical records management.
- Payroll and accounts payable.
- SimplePractice or other electronic health record systems.
- VA authorizations and insurance payer portals.
What We Are Looking For
The right person is someone who:
- Is exceptionally organized and dependable.
- Doesn't need constant reminders or supervision.
- Notices when something needs attention and takes action.
- Is comfortable learning unfamiliar systems and processes.
- Communicates clearly and keeps leadership informed.
- Can juggle different responsibilities without losing track of details.
- Takes ownership of their work and sees tasks through to completion.
- Enjoys being an integral part of a collaborative organization.
Training & Expectations
Training will be provided on Pau Hana Counseling's internal systems, workflows, and specific administrative procedures.
We expect the successful candidate to become increasingly independent and confident in managing their assigned responsibilities.
To Apply
Please submit your resume along with a brief cover letter answering the following questions:
- Tell us about your previous administrative or coordination experience.
- What systems, software, or platforms have you worked with?
- Describe a time you had to manage several competing priorities and how you stayed organized.
- What does taking initiative and working independently mean to you?
We are looking for someone who wants to become a valued, long-term part of our practice operations team.
We are a woman-owned and woman-led small business. We are deeply dedicated to serving the local population of Hawaii, particularly underserved populations with limited access to mental health services. We strive to provide a safe, respectful, and supportive environment where clients can begin the process of healing and change without judgment. Areas of expertise include trauma, chemical dependency, addiction, eating disorders, codependency, life transition issues, divorce, grief, personality disorders, adult children of alcoholics (ACOA), dual diagnosis, depression and anxiety. We strive to develop a collaborative relationship with clients and provide hope, healing, and empowerment through education, resources, and insights. Pau Hana Counseling provides individual, couples, marriage and family therapy. To find out more about our business, please visit www.pauhanacounseling.com
Job Types: Part-time, Contract
Pay: From $25.00 per hour
Benefits:
- Flexible schedule
Work Location: Remote
See All 6 Remote Mental Health Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsRemote Mental Health Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in remote mental health coordinator jobs.
- Bachelor's degree in social work, psychology, counseling, or a related human services field
- Experience with electronic health records and care coordination documentation systems
- Knowledge of community mental health resources, referral networks, and crisis intervention protocols
- Familiarity with HIPAA compliance and confidentiality requirements in behavioral health settings
- Case management or care coordination experience in a clinical, school, or nonprofit environment
- Certification in Mental Health First Aid, CPR, or a state-recognized behavioral health credential
Tips for Your Remote Mental Health Coordinator Job Search
Apply early to remote roles that fit
Migrate Mate lists remote mental health coordinator openings from across the U.S. in one place. Check it regularly and apply to roles that match your background as soon as they appear, since remote positions at distributed behavioral health teams fill fast.
Show async communication skills up front
Remote mental health coordinators document referrals, coordinate with providers, and update care plans almost entirely in writing. Lead your resume and cover letter with specific examples of written case notes, async coordination, or remote intake processes you have managed independently.
Get comfortable with EHR and telehealth platforms
Remote employers expect you to work inside electronic health record systems and telehealth scheduling tools without on-site IT support. Name the specific platforms you have used, such as Welkin, Kipu, or Zoom for Healthcare, so hiring managers can confirm fit immediately.
Prepare for remote interview scenarios
Expect behavioral questions about managing a caseload without in-person supervision and resolving a coordination gap across time zones. Practice answering concisely on video, since your camera presence and audio quality signal the remote professionalism employers are actively evaluating during the call.
Remote Mental Health Coordinator Jobs: Frequently Asked Questions
How do I get a remote mental health coordinator job?
Target companies that run distributed behavioral health, employee assistance, or telehealth operations, since those teams are built for remote coordination from the start. Remote employers screen heavily for written communication, self-directed caseload management, and comfort with async workflows. Candidates who demonstrate experience using remote documentation platforms, coordinating care across time zones, or managing referrals without in-person check-ins stand out consistently.
Which companies hire remote mental health coordinators?
Companies hiring remote mental health coordinators right now include New York City Department of Health and Mental Hygiene, State of Arizona, and Pau Hana Counseling, based on current remote listings on Migrate Mate as of November 2026. The employers hiring most consistently include remote-first behavioral health platforms, distributed employee assistance program providers, and large healthcare systems that have moved coordination roles fully off-site.
Can you get a remote mental health coordinator job with no experience?
Yes, but remote entry roles are harder to land because employers expect you to manage cases and communicate independently from day one without in-person supervision. Your best path is through remote-first behavioral health startups or EAP platforms that hire for entry-level coordination. Showing completed mental health or crisis intervention training, volunteer crisis line work, or strong written case-note samples can substitute meaningfully for formal job history.
Do you need a degree for remote mental health coordinator jobs?
Not always, though a bachelor's in psychology, social work, or a related field appears in most postings. Remote employers weigh demonstrated coordination skills, familiarity with electronic health record systems, and the ability to manage referral workflows independently just as heavily as formal credentials. Certifications in mental health first aid, crisis intervention, or case management can open doors when a degree is absent.
See All 6 Remote Mental Health Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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