Talent Acquisition Coordinator Jobs
Talent Acquisition Coordinator jobs are open across healthcare, technology, financial services, and retail, at every level from entry-level to senior coordinator, with specializations in campus recruiting, full-cycle coordination, and HR operations. Scan the live roles below and apply to whichever ones fit.
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The AI era is being built here. Come help us shape how it gets built, one candidate at a time. Microsoft AI (MAI)'s mission is to use AI responsibly to make everyone more informed, capable, and supported. We are creating unique and powerful products that will change lives. We are proud of what we build and how we build it, and our products will define the AI era. None of it happens without the people, and the people do not arrive by accident. The landscape is shifting faster than anyone predicted, and this role puts you right at the centre of it.
Microsoft's mission is to empower every person and organization on the planet. Our job in MAI HR Recruiting is to find the people who will do it. We are looking for a highly motivated and agile Recruiting Coordinator to join the Microsoft AI Recruiting team in New York City, supporting recruiting across the United States and EMEA. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and shows unwavering attention to detail. We are looking for someone fluent in the rhythms of AI and research hiring, who earns the trust of candidates and hiring teams quickly, and who is happy to be judged on results.
As a Recruiting Coordinator for MAI in New York, you will shape the experience of every candidate we meet while the team hires top AI talent in a market that changes by the week. You will deliver a seamless hiring process across multiple US time zones and international locations. You will partner closely with recruiters and hiring managers, remove roadblocks, and make informed decisions that keep objectives on track. This role will let you build expertise in frontier AI and research hiring, work directly with senior technical leaders, and grow into the wider talent acquisition profession. The role is based in New York City and follows a hybrid pattern of three days per week in the office.
The ideal candidate for this role:
- Is meticulously detailed and organized and takes pride in a process that never drops a candidate.
- Communicates clearly and warmly with everyone, from a first-time applicant to a distinguished researcher.
- Thrives in dynamic, high-growth environments where agility and adaptability decide the outcome.
- Embraces ambiguity with confidence, acts decisively, and brings energy and creativity to work.
- Is passionate about AI and eager to help build the teams shaping the future of human-AI collaboration.
- Gains energy from making other people successful, whether that is a candidate, an interviewer, or a recruiter.
Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Responsibilities
• Own high-volume, complex interview scheduling across US time zones and EMEA, including panels that span the United States, Europe, and other international locations. • Coordinate availability across candidates, interviewers, hiring managers, and the executive office team, confirming details early and handling changes calmly and quickly.
- Deliver an upleveled candidate experience for senior researchers, engineers, and scientists, from first contact through onsite hosting and offer, so that every candidate leaves energized by their experience with Microsoft AI.
- Act as a trusted partner to recruiters and hiring managers, anticipating what they need before they ask and protecting their time for the work only, they can do.
- Prepare interviewers with the context, materials, and briefings they need, and keep interview loops running on time.
- Maintain accurate, real-time records in the applicant tracking system: track interview stages, follow up on feedback, and keep data clean for reporting.
- Support onsite and travel logistics for candidates, including visits to the New York City office and other US sites, and travel booking. Coordinate US work authorization and immigration matters with the relevant partners.
- Uphold compliance and data privacy requirements across US hiring, including federal and state employment and privacy rules and New York City hiring regulations, while keeping the process efficient and focused on candidates.
- Spot friction in the process, raise it with the team, and help fix it. Improve templates, workflows, and tooling so the team gets measurably faster each quarter.
Other
- Embody our culture and values
Qualifications
Required/minimum qualifications
-
Bachelor's Degree AND 2+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR equivalent experience.
Additional or preferred qualifications
-
Bachelor's Degree AND 5+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR Master's Degree AND 3+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR equivalent experience.
Demonstrable experience in recruiting coordination, HR, or administrative roles in the technology sector, including high-volume interview scheduling.
- Experience coordinating recruiting in a technology, AI lab, or research environment, supporting technical or research hiring.
- Proficiency with scheduling tools and applicant tracking systems.
Experience coordinating interviews across US and international markets and multiple time zones, including candidate travel and immigration support.
- Experience supporting a frontier AI lab or research organization, and comfort with the vocabulary of AI, machine learning, and research roles.
- Startup or high-growth experience, with a track record of adapting quickly, managing competing priorities, and putting efficient workflows in place as the business changes.
- Experience improving coordination processes or tooling, including using automation or AI assistants to reduce manual work.
- Experience coordinating in Greenhouse ATS
Talent Acquisition IC3 - The typical base pay range for this role across the U.S. is USD $70,500 - $139,700 per year. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $95,000 - $153,200 per year.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process.
The AI era is being built here. Come help us shape how it gets built, one candidate at a time. Microsoft AI (MAI)'s mission is to use AI responsibly to make everyone more informed, capable, and supported. We are creating unique and powerful products that will change lives. We are proud of what we build and how we build it, and our products will define the AI era. None of it happens without the people, and the people do not arrive by accident. The landscape is shifting faster than anyone predicted, and this role puts you right at the centre of it.
Microsoft's mission is to empower every person and organization on the planet. Our job in MAI HR Recruiting is to find the people who will do it. We are looking for a highly motivated and agile Recruiting Coordinator to join the Microsoft AI Recruiting team in New York City, supporting recruiting across the United States and EMEA. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and shows unwavering attention to detail. We are looking for someone fluent in the rhythms of AI and research hiring, who earns the trust of candidates and hiring teams quickly, and who is happy to be judged on results.
As a Recruiting Coordinator for MAI in New York, you will shape the experience of every candidate we meet while the team hires top AI talent in a market that changes by the week. You will deliver a seamless hiring process across multiple US time zones and international locations. You will partner closely with recruiters and hiring managers, remove roadblocks, and make informed decisions that keep objectives on track. This role will let you build expertise in frontier AI and research hiring, work directly with senior technical leaders, and grow into the wider talent acquisition profession. The role is based in New York City and follows a hybrid pattern of three days per week in the office.
The ideal candidate for this role:
- Is meticulously detailed and organized and takes pride in a process that never drops a candidate.
- Communicates clearly and warmly with everyone, from a first-time applicant to a distinguished researcher.
- Thrives in dynamic, high-growth environments where agility and adaptability decide the outcome.
- Embraces ambiguity with confidence, acts decisively, and brings energy and creativity to work.
- Is passionate about AI and eager to help build the teams shaping the future of human-AI collaboration.
- Gains energy from making other people successful, whether that is a candidate, an interviewer, or a recruiter.
Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Responsibilities
• Own high-volume, complex interview scheduling across US time zones and EMEA, including panels that span the United States, Europe, and other international locations. • Coordinate availability across candidates, interviewers, hiring managers, and the executive office team, confirming details early and handling changes calmly and quickly.
- Deliver an upleveled candidate experience for senior researchers, engineers, and scientists, from first contact through onsite hosting and offer, so that every candidate leaves energized by their experience with Microsoft AI.
- Act as a trusted partner to recruiters and hiring managers, anticipating what they need before they ask and protecting their time for the work only, they can do.
- Prepare interviewers with the context, materials, and briefings they need, and keep interview loops running on time.
- Maintain accurate, real-time records in the applicant tracking system: track interview stages, follow up on feedback, and keep data clean for reporting.
- Support onsite and travel logistics for candidates, including visits to the New York City office and other US sites, and travel booking. Coordinate US work authorization and immigration matters with the relevant partners.
- Uphold compliance and data privacy requirements across US hiring, including federal and state employment and privacy rules and New York City hiring regulations, while keeping the process efficient and focused on candidates.
- Spot friction in the process, raise it with the team, and help fix it. Improve templates, workflows, and tooling so the team gets measurably faster each quarter.
Other
- Embody our culture and values
Qualifications
Required/minimum qualifications
-
Bachelor's Degree AND 2+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR equivalent experience.
Additional or preferred qualifications
-
Bachelor's Degree AND 5+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR Master's Degree AND 3+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
- OR equivalent experience.
Demonstrable experience in recruiting coordination, HR, or administrative roles in the technology sector, including high-volume interview scheduling.
- Experience coordinating recruiting in a technology, AI lab, or research environment, supporting technical or research hiring.
- Proficiency with scheduling tools and applicant tracking systems.
Experience coordinating interviews across US and international markets and multiple time zones, including candidate travel and immigration support.
- Experience supporting a frontier AI lab or research organization, and comfort with the vocabulary of AI, machine learning, and research roles.
- Startup or high-growth experience, with a track record of adapting quickly, managing competing priorities, and putting efficient workflows in place as the business changes.
- Experience improving coordination processes or tooling, including using automation or AI assistants to reduce manual work.
- Experience coordinating in Greenhouse ATS
Talent Acquisition IC3 - The typical base pay range for this role across the U.S. is USD $70,500 - $139,700 per year. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $95,000 - $153,200 per year.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process.
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Find JobsTalent Acquisition Coordinator Job Market
Who's Hiring
- TikTok28
- Legora13
- Prime Healthcare Services13
- CARVANA11
- M2E9
Top Industries Hiring
- Technology & Software49
- Healthcare & Medical Services17
- Construction & Real Estate13
- Electronics & Hardware9
- Consulting & Professional Services9
What Employers Look For
The qualifications that appear most often in talent acquisition coordinator jobs.
- 1-3 years of experience supporting recruiting or HR operations in a corporate or agency setting
- Proficiency with applicant tracking systems such as ATS platforms used for requisition and candidate management
- Strong calendar management and scheduling skills across multiple time zones and stakeholders
- Bachelor's degree in human resources, business administration, or a closely related field
- Experience drafting and posting job descriptions across internal systems and external job boards
- Familiarity with onboarding workflows, background check coordination, and offer letter processing
Tips for Your Talent Acquisition Coordinator Job Search
Tailor your resume to ATS requirements
Talent acquisition teams screen their own applicants through the same systems they manage daily. Mirror the exact language from each job posting in your resume, especially terms like requisition management, candidate pipeline, and onboarding coordination, so your application clears automated filters.
Highlight metrics from past recruiting support
Generic phrases like 'assisted with hiring' won't stand out. Quantify your contributions where you can: time-to-schedule improvements, interview coordination volume, or offer letter turnaround. Recruiters reviewing coordinator resumes respond to evidence of operational efficiency, not just task lists.
Apply early to roles that fit
Migrate Mate lists talent acquisition coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by industry to match your background
Coordinator responsibilities differ significantly between, say, a hospital system and a tech startup. If your experience is in high-volume hourly hiring, search openings in retail or logistics. If it's in professional hiring, focus on corporate or agency postings where that background directly transfers.
Prepare to walk through a live coordination scenario
Many talent acquisition coordinator interviews include a situational exercise, such as scheduling a multi-panel interview across conflicting calendars or handling a last-minute cancellation. Practice narrating your decision-making process out loud so your answer sounds organized, not improvised.
Negotiate start date alongside offer terms
Talent acquisition teams know that notice periods and transitions take time. When you receive an offer, it's fully appropriate to discuss your start date as part of the conversation. Asking for two to three weeks signals professionalism and rarely puts an offer at risk.
Talent Acquisition Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most talent acquisition coordinators?
The companies hiring the most talent acquisition coordinators right now include TikTok, Legora, and Prime Healthcare Services, with the largest share of openings in California, Texas, and New York, based on current listings on Migrate Mate as of November 2026. Healthcare systems, large technology firms, and staffing agencies consistently represent the heaviest hiring volume for this role.
How many talent acquisition coordinator jobs are remote?
About 66% of talent acquisition coordinator openings are fully remote or hybrid as of November 2026, reflecting the administrative and digital nature of much of the work. Scheduling, candidate communication, and ATS management tend to be the most remote-compatible functions, while roles with heavy onsite interviewing or new-hire orientation support are more likely to require in-person presence.
How do you become a talent acquisition coordinator?
Most talent acquisition coordinators start by earning a degree in human resources or business, then gaining hands-on experience through HR internships, administrative assistant roles, or recruiting agency support positions. Building fluency with applicant tracking systems, practicing high-volume scheduling, and earning an entry-level HR certification, such as the aPHR, strengthens your candidacy considerably before applying to coordinator openings.
Can you get a talent acquisition coordinator job with little experience?
Yes, many employers hire talent acquisition coordinators from adjacent roles with transferable skills. Administrative assistants, HR interns, and customer-facing coordinators who can demonstrate calendar management, attention to detail, and communication skills often transition successfully. Highlighting any exposure to recruiting workflows, even informally, and showing comfort with productivity and scheduling tools makes a low-experience application more competitive.
What does the talent acquisition coordinator interview process look like?
The interview process for talent acquisition coordinator roles typically includes a phone screen with HR, a video interview with the hiring manager focused on coordination experience and communication style, and sometimes a practical exercise such as scheduling a mock interview panel or drafting a candidate outreach message. Final rounds may involve meeting a broader recruiting team to assess cultural and operational fit.
Where can I find and apply to talent acquisition coordinator jobs?
You can find and apply to talent acquisition coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and target industry, then apply directly to each listing that fits your background and preferences.
See All 2,151+ Talent Acquisition Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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