TN Visa Medical Office Assistant Jobs
Medical Office Assistant roles qualify for TN visa sponsorship under the USMCA treaty when the position meets the Medical/Allied Professional category requirements. Canadian citizens can apply at the border or a U.S. consulate with an employer offer letter. Mexican citizens require consular processing. No lottery, no annual cap for Canadians.
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Get Access To All JobsBuild What Matters Most—Families, Futures, And Your Career
Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine. Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine. Through our national network of premier fertility centers—including Shady Grove Fertility—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started.
Opportunity Overview
We have an immediate opening for an Assistant Office Supervisor to join our team at Shady Grove Fertility in Washington, D.C.
- Schedule: Monday through Friday, 7:00 AM to 4:00 PM and one weekend every six weeks. This position will float between our K Street and Sibley Hospital offices.
- Compensation: $60,000 to $75,000 per year (commensurate with experience)
This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.
How You’ll Contribute
At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success. In this role, the Assistant Office Supervisor will:
- Provide management and direction for the office in all areas of local operations including employee supervision, training and development, patient satisfaction, quality assurance, financial integrity of the assigned site, and facility appearance & maintenance
- Organize the responsibilities of assigned staff to increase efficiency and best utilize the staffs’ skills and abilities
- Coordinate and facilitate the effective delivery of patient services within the assigned work area by regularly monitoring patient flow and program operations
- Work in close collaboration with the Regional Executive Director and other members of the management team to promote open communication to help ensure the delivery of the highest quality care to all patients and to facilitate revenue growth for the Practice
- Ensure that employees are compliant with the Company policies
- Set goals for assigned staff and motivate staff to accomplish the goals
- Serve as a backup and support to all roles in a small office setting
What You’ll Bring
We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter.
Qualifications and Skills Include:
- Bachelor's Degree
- Healthcare industry experience; women's health preferred
- Prior Supervisory/Management experience and demonstrated leadership qualities. Experience managing a team of people for maximum performance.
- Strong computer proficiency including experience with MS Office Suite.
- Financial background & prior experience such as a background with developing and maintaining budgets and general accounting.
- Ability to work as part of a multi-disciplinary team and promote team building.
- Must have high bias for action and thoroughness, and ability to cultivate a high level of team synergy.
More important than any single credential, however, is the right person. Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement—for themselves, their colleagues, and the patients we serve.
What We Offer
US Fertility is proud to provide a competitive, comprehensive benefits package designed to support our team members—professionally and personally—across all employment types.
Full-Time Employees (30+ hours/week)
- Medical, dental, and vision insurance
- 401(k) with company match
- Tuition assistance and professional development support
- Performance-based bonus opportunities
- Generous paid time off, paid holidays, and paid parental leave
- Life and disability benefits
- Fertility Discount Program
- Employee wellness and recognition programs
Part-Time Employees
- 401(k) with company match
- Performance-based bonus opportunities
- Employee wellness and recognition programs
Per Diem Employees
- 401(k) with company match
- Employee wellness and recognition programs
Our Commitment to Inclusion and Opportunity
US Fertility and its network partners believe that a diverse workforce is essential to fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve. Across our national footprint, US Fertility is a leader in offering clinical, administrative, and operational career opportunities at locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth. This is a moment of growth, innovation, and impact.
Take the next step in your career with US Fertility—and help shape the future of fertility care.
Build What Matters Most—Families, Futures, And Your Career
Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine. Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine. Through our national network of premier fertility centers—including Shady Grove Fertility—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started.
Opportunity Overview
We have an immediate opening for an Assistant Office Supervisor to join our team at Shady Grove Fertility in Washington, D.C.
- Schedule: Monday through Friday, 7:00 AM to 4:00 PM and one weekend every six weeks. This position will float between our K Street and Sibley Hospital offices.
- Compensation: $60,000 to $75,000 per year (commensurate with experience)
This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.
How You’ll Contribute
At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success. In this role, the Assistant Office Supervisor will:
- Provide management and direction for the office in all areas of local operations including employee supervision, training and development, patient satisfaction, quality assurance, financial integrity of the assigned site, and facility appearance & maintenance
- Organize the responsibilities of assigned staff to increase efficiency and best utilize the staffs’ skills and abilities
- Coordinate and facilitate the effective delivery of patient services within the assigned work area by regularly monitoring patient flow and program operations
- Work in close collaboration with the Regional Executive Director and other members of the management team to promote open communication to help ensure the delivery of the highest quality care to all patients and to facilitate revenue growth for the Practice
- Ensure that employees are compliant with the Company policies
- Set goals for assigned staff and motivate staff to accomplish the goals
- Serve as a backup and support to all roles in a small office setting
What You’ll Bring
We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter.
Qualifications and Skills Include:
- Bachelor's Degree
- Healthcare industry experience; women's health preferred
- Prior Supervisory/Management experience and demonstrated leadership qualities. Experience managing a team of people for maximum performance.
- Strong computer proficiency including experience with MS Office Suite.
- Financial background & prior experience such as a background with developing and maintaining budgets and general accounting.
- Ability to work as part of a multi-disciplinary team and promote team building.
- Must have high bias for action and thoroughness, and ability to cultivate a high level of team synergy.
More important than any single credential, however, is the right person. Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement—for themselves, their colleagues, and the patients we serve.
What We Offer
US Fertility is proud to provide a competitive, comprehensive benefits package designed to support our team members—professionally and personally—across all employment types.
Full-Time Employees (30+ hours/week)
- Medical, dental, and vision insurance
- 401(k) with company match
- Tuition assistance and professional development support
- Performance-based bonus opportunities
- Generous paid time off, paid holidays, and paid parental leave
- Life and disability benefits
- Fertility Discount Program
- Employee wellness and recognition programs
Part-Time Employees
- 401(k) with company match
- Performance-based bonus opportunities
- Employee wellness and recognition programs
Per Diem Employees
- 401(k) with company match
- Employee wellness and recognition programs
Our Commitment to Inclusion and Opportunity
US Fertility and its network partners believe that a diverse workforce is essential to fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve. Across our national footprint, US Fertility is a leader in offering clinical, administrative, and operational career opportunities at locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth. This is a moment of growth, innovation, and impact.
Take the next step in your career with US Fertility—and help shape the future of fertility care.
See all 22+ Medical Office Assistant jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Medical Office Assistant roles.
Get Access To All JobsTips for Finding TN Visa Sponsorship as a Medical Office Assistant
Verify your credentials match TN requirements
TN classification for Medical/Allied Professionals requires documented training or licensure in your field. Gather your diplomas, certifications, and any provincial or state-equivalent credentials before you apply, so nothing delays the employer's offer letter.
Target clinics with recent visa sponsorship experience
Multi-location medical groups and hospital-affiliated outpatient clinics tend to be more experienced with visa sponsorship processes than solo practices. Employers with a history of sponsoring work visas already understand the support letter requirements and documentation needed for TN status—such as proof of Canadian citizenship or Mexican nationality, educational credentials, and job offer details that meet TN occupational requirements.
Use Migrate Mate to find sponsoring employers
Searching for Medical Office Assistant roles at employers experienced with visa sponsorship is faster with a dedicated tool. Migrate Mate surfaces employers with recent visa filings who have demonstrated willingness to sponsor workers, so you're not guessing which clinics will actually consider supporting your application.
Ask employers about E-Verify enrollment upfront
Some states require all healthcare employers to participate in E-Verify. Confirming enrollment before you accept an offer prevents last-minute complications, since your TN authorization must be verified through E-Verify within three days of your start date.
Prepare a precise employer offer letter for CBP
Canadian citizens present their offer letter directly to a CBP officer at the port of entry. The letter must specify your job title, duties, TN category, and full-time status. Vague language about responsibilities is one of the most common reasons CBP requests clarification or delays admission.
Plan Mexican consular appointments around processing timelines
Mexican citizens must apply at a U.S. consulate rather than at the border. Consular appointment availability varies significantly by location and season, so submit your DS-160 and schedule your interview as soon as your employer issues the offer letter.
Medical Office Assistant jobs are hiring across the US. Find yours.
Find Medical Office Assistant JobsMedical Office Assistant TN Visa: Frequently Asked Questions
Does a Medical Office Assistant role qualify for TN visa sponsorship?
Yes, if the position falls under the Medical/Allied Professional category defined by USMCA. The role must involve specialized clinical or administrative support duties tied to recognized medical training or certification. A general receptionist role at a clinic may not qualify, but a credentialed medical office assistant with documented clinical training typically does. Your employer's offer letter must accurately reflect those duties.
How does TN compare to H-1B for Medical Office Assistant positions?
TN is faster and more accessible for this role. There is no annual lottery, no cap for Canadian citizens, and no requirement to file months in advance. H-1B requires USCIS approval through a competitive random selection process that resets every April. For a Medical Office Assistant who meets TN eligibility, pursuing TN sponsorship avoids the lottery entirely and can result in authorization within days for Canadians at the border.
Where can I find Medical Office Assistant jobs that offer TN visa sponsorship?
Migrate Mate is built specifically to surface jobs at employers with recent visa filings, so you're not filtering through postings from companies with no experience sponsoring work visas. Standard job boards don't filter by employer sponsorship experience, which makes it difficult to identify which healthcare employers will actually support your TN application for this role.
Can I switch employers on a TN visa while working as a Medical Office Assistant?
Yes, but your TN status is tied to the specific employer named in your admission. You cannot start working for a new clinic or practice until the new employer has issued a qualifying offer letter and you have obtained a new TN authorization, either at a port of entry if you're Canadian or through consular processing if you're Mexican. Working for a different employer before that authorization is in place violates your status.
What should I do if my employer wants to sponsor me but has never filed a TN petition before?
First-time TN sponsoring employers often don't know what the support letter must include or what documentation proves you meet TN requirements for Medical/Allied Professionals. Walk your HR contact through the USCIS TN requirements for Medical/Allied Professionals and confirm that the support letter explicitly states your job title, duties, and TN visa category. Migrate Mate can help you identify whether an employer has prior experience with visa sponsorship before you invest time in an application with a clinic that may back out.
See which Medical Office Assistant employers are hiring and sponsoring visas right now.
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