TN Visa Office Manager Jobs
Office Manager roles qualify for TN visa sponsorship under the USMCA's Management Consultant category when the position requires applying specialized business management principles. Canadian citizens can secure TN status at the port of entry the same day. Mexican citizens need a consular appointment. Your employer prepares a support letter demonstrating your qualifications and the role's TN eligibility, which you present at your port of entry or consulate.
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Get Access To All JobsINTRODUCTION
Growing construction and real estate development firm seeks experienced Construction Office Manager / Senior Bookkeeper. This Jobot Job is hosted by: Kal Mayer. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary: $110,000 - $140,000 per year
A bit about us:
We are a growing construction and real estate development company focused on delivering high-quality residential and commercial projects throughout the Greater Boston area. Our team combines hands-on construction expertise with an entrepreneurial approach to development, managing projects from acquisition and planning through construction and final delivery. As we continue to grow, we are seeking an experienced Construction Office Manager / Senior Bookkeeper who can help drive operational excellence, maintain financial accuracy, and serve as a key administrative partner to company leadership.
Why join us?
- Join a stable and growing organization with a strong project pipeline.
- Play a highly visible role with direct exposure to ownership and decision-makers.
- Take ownership of critical financial and operational processes.
- Work in a collaborative environment where your contributions have a direct impact on company success.
- Opportunity to help improve systems, processes, and reporting as the company continues to expand.
- Competitive compensation and comprehensive benefits package.
- Long-term career opportunity with significant responsibility and autonomy.
JOB DETAILS
We are seeking a highly organized and detail-oriented professional with experience supporting construction operations, accounting functions, and office administration. This individual will serve as the operational backbone of the organization, helping maintain accurate financial records, supporting project-related accounting activities, coordinating compliance documentation, and ensuring day-to-day office functions run smoothly. The ideal candidate has experience working within a construction, development, general contracting, or related environment and understands how project financials, vendor management, documentation, and administrative processes all work together.
Key Responsibilities
Financial & Accounting Administration:
- Manage accounts payable, accounts receivable, invoicing, and collections activities.
- Maintain accurate accounting records and financial documentation.
- Perform bank, credit card, and vendor account reconciliations.
- Assist with payroll administration and employee-related financial records.
- Support month-end and year-end accounting processes.
- Maintain financial records across multiple projects and business entities.
Construction Accounting & Project Support:
- Assist with project cost tracking and job costing activities.
- Support progress billing, invoicing, and project financial reporting.
- Track project expenses and maintain accurate project documentation.
- Coordinate financial records between project management and accounting systems.
- Support budget monitoring and project cost reporting.
Development & Transaction Administration:
- Maintain documentation related to development projects and real estate transactions.
- Coordinate documentation associated with financing, lender requests, draw packages, and project funding.
- Organize project records, contracts, insurance documentation, and transaction files.
- Assist with closing documentation and project-related administrative requirements.
Office Operations & Compliance:
- Manage office administration and workflow coordination.
- Maintain vendor, subcontractor, and compliance documentation.
- Track certificates of insurance, vendor records, contracts, and related paperwork.
- Coordinate onboarding paperwork and employee records.
- Support leadership with reporting, scheduling, and administrative needs.
- Help improve internal processes, documentation standards, and operational efficiency.
QUALIFICATIONS
- 7+ years of experience in construction accounting, bookkeeping, office management, or a related role.
- Strong understanding of construction industry workflows and documentation.
- Experience managing AP, AR, reconciliations, invoicing, and bookkeeping functions.
- Knowledge of job costing, project accounting, and construction financial processes.
- Experience supporting compliance, vendor management, and contract administration.
- Strong organizational skills with exceptional attention to detail.
- Ability to prioritize multiple responsibilities and work independently.
- Strong communication skills and professional presence.
PREFERRED QUALIFICATIONS
- Construction or real estate development industry experience.
- Experience supporting multiple projects and business entities.
- Familiarity with construction loan administration, draw requests, and project funding documentation.
- Experience with QuickBooks, Buildertrend, ADP, Excel, and cloud-based document management systems.
- Background supporting growing construction or development organizations.
COMPENSATION & BENEFITS
- Competitive base salary
- Comprehensive benefits package
- Paid time off
- Long-term growth opportunity
- Stable and collaborative work environment
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
INTRODUCTION
Growing construction and real estate development firm seeks experienced Construction Office Manager / Senior Bookkeeper. This Jobot Job is hosted by: Kal Mayer. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary: $110,000 - $140,000 per year
A bit about us:
We are a growing construction and real estate development company focused on delivering high-quality residential and commercial projects throughout the Greater Boston area. Our team combines hands-on construction expertise with an entrepreneurial approach to development, managing projects from acquisition and planning through construction and final delivery. As we continue to grow, we are seeking an experienced Construction Office Manager / Senior Bookkeeper who can help drive operational excellence, maintain financial accuracy, and serve as a key administrative partner to company leadership.
Why join us?
- Join a stable and growing organization with a strong project pipeline.
- Play a highly visible role with direct exposure to ownership and decision-makers.
- Take ownership of critical financial and operational processes.
- Work in a collaborative environment where your contributions have a direct impact on company success.
- Opportunity to help improve systems, processes, and reporting as the company continues to expand.
- Competitive compensation and comprehensive benefits package.
- Long-term career opportunity with significant responsibility and autonomy.
JOB DETAILS
We are seeking a highly organized and detail-oriented professional with experience supporting construction operations, accounting functions, and office administration. This individual will serve as the operational backbone of the organization, helping maintain accurate financial records, supporting project-related accounting activities, coordinating compliance documentation, and ensuring day-to-day office functions run smoothly. The ideal candidate has experience working within a construction, development, general contracting, or related environment and understands how project financials, vendor management, documentation, and administrative processes all work together.
Key Responsibilities
Financial & Accounting Administration:
- Manage accounts payable, accounts receivable, invoicing, and collections activities.
- Maintain accurate accounting records and financial documentation.
- Perform bank, credit card, and vendor account reconciliations.
- Assist with payroll administration and employee-related financial records.
- Support month-end and year-end accounting processes.
- Maintain financial records across multiple projects and business entities.
Construction Accounting & Project Support:
- Assist with project cost tracking and job costing activities.
- Support progress billing, invoicing, and project financial reporting.
- Track project expenses and maintain accurate project documentation.
- Coordinate financial records between project management and accounting systems.
- Support budget monitoring and project cost reporting.
Development & Transaction Administration:
- Maintain documentation related to development projects and real estate transactions.
- Coordinate documentation associated with financing, lender requests, draw packages, and project funding.
- Organize project records, contracts, insurance documentation, and transaction files.
- Assist with closing documentation and project-related administrative requirements.
Office Operations & Compliance:
- Manage office administration and workflow coordination.
- Maintain vendor, subcontractor, and compliance documentation.
- Track certificates of insurance, vendor records, contracts, and related paperwork.
- Coordinate onboarding paperwork and employee records.
- Support leadership with reporting, scheduling, and administrative needs.
- Help improve internal processes, documentation standards, and operational efficiency.
QUALIFICATIONS
- 7+ years of experience in construction accounting, bookkeeping, office management, or a related role.
- Strong understanding of construction industry workflows and documentation.
- Experience managing AP, AR, reconciliations, invoicing, and bookkeeping functions.
- Knowledge of job costing, project accounting, and construction financial processes.
- Experience supporting compliance, vendor management, and contract administration.
- Strong organizational skills with exceptional attention to detail.
- Ability to prioritize multiple responsibilities and work independently.
- Strong communication skills and professional presence.
PREFERRED QUALIFICATIONS
- Construction or real estate development industry experience.
- Experience supporting multiple projects and business entities.
- Familiarity with construction loan administration, draw requests, and project funding documentation.
- Experience with QuickBooks, Buildertrend, ADP, Excel, and cloud-based document management systems.
- Background supporting growing construction or development organizations.
COMPENSATION & BENEFITS
- Competitive base salary
- Comprehensive benefits package
- Paid time off
- Long-term growth opportunity
- Stable and collaborative work environment
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
See all TN Visa Office Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new TN Visa Office Manager Jobs.
Get Access To All JobsTips for Finding TN Visa Sponsorship as an Office Manager
Reframe your resume for specialty occupation
Office Manager titles vary widely. Emphasize analytical and project management functions over administrative ones. Duties like budgeting, vendor contract management, and process optimization strengthen the case that your role requires specialized knowledge, not just coordination.
Target employers already familiar with USMCA hiring
Companies with Canadian or Mexican employees on TN visa status have already worked through the visa sponsorship process. Their HR teams won't need convincing that sponsorship is feasible, which shortens your negotiation at the offer stage.
Verify your employer will sign a support letter
TN applications require a detailed employer support letter describing your duties, your qualifications, and the USMCA category being claimed. Confirm the hiring manager and legal team are aligned on this requirement before accepting an offer.
Use Migrate Mate to find TN-ready Office Manager openings
Migrate Mate filters job listings by TN visa sponsorship history, so you're applying to employers who have already navigated this process. Search specifically for Office Manager roles with active USMCA sponsorship rather than sorting through general postings.
Prepare for category scrutiny at the border
CBP officers sometimes question whether Office Manager duties meet the Management Consultant standard. Bring your degree transcripts, a detailed job offer letter, and documentation of analytical responsibilities. Mexican nationals should expect this at their consular interview instead.
Understand how status extensions work before day one
TN status is granted in three-year increments with unlimited renewals. Your employer can file an extension through USCIS or you can exit and re-enter at a Canadian or Mexican port of entry. Clarify which method your employer prefers during onboarding.
Office Manager TN Visa: Frequently Asked Questions
Does the Office Manager job title qualify for TN visa sponsorship?
It depends on how the role is structured. TN visas don't list Office Manager as a standalone category, but many Office Manager positions qualify under the Management Consultant category when the duties involve applying specialized management principles to organizational problems. Generic administrative oversight typically doesn't qualify. Your employer's support letter must frame the role accurately to survive CBP review.
How does TN visa sponsorship compare to H-1B for Office Manager roles?
TN has no annual lottery and no cap for Canadian citizens, so you can start working as soon as your application is approved, often the same day at the port of entry. H-1B visa requires lottery selection, an October 1 start date, and months of waiting. For Mexicans, TN still requires a consular appointment but avoids the H-1B lottery entirely. Both require employer sponsorship, but TN is faster and more predictable for this role.
What documents does my employer need to provide for my TN application?
Your employer must provide a support letter on company letterhead that identifies the USMCA professional category, describes your specific duties and how they require specialized knowledge, states your salary, and confirms the temporary nature of the engagement. The letter is not filed with any agency in advance but is presented at the port of entry (for Canadian citizens) or U.S. consulate (for Mexican citizens). No government filing or pre-approval is required before you apply.
Where can I find Office Manager jobs that already offer TN visa sponsorship?
Migrate Mate is built specifically for TN visa job seekers and filters listings by employers with active USMCA sponsorship history. Searching there means you're targeting companies that understand the process and have already committed to sponsoring TN status, rather than approaching employers who may not know what TN sponsorship involves or whether your role qualifies.
Can a Mexican citizen apply for a TN visa for an Office Manager role the same way a Canadian can?
No. Canadian citizens apply directly at a U.S. port of entry and can receive TN status the same day if approved. Mexican citizens must apply for a TN visa at a U.S. consulate in Mexico, which requires scheduling an appointment and waiting for visa issuance before traveling to the U.S. Both nationalities need the same employer documentation, but the process and timeline differ significantly.