Project Coordinator

Job Description

Overview

Project Coordinator

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Resource Center team in the role of Project Coordinator.

We are seeking an organized, proactive, and people-first coordinator to provide essential project management support and administrative coordination to IU Health's System Nursing Resource team. This is a highly visible, public-facing role supporting a system-wide team of approximately 325–400 nurses across 15 hospitals and 200+ units.

Key Relationships

Reports to: Director, Nursing Resource & Staffing Optimization

Direct reports: No

Shift: Full time, Monday – Friday

Location: Indianapolis, IN

The Scope:

This role supports project coordination and administrative operations for the System Nursing Resource team, including:

• Managing Excel-based compliance tracking across 200+ units - monitoring due dates, sign-offs, and overdue items, and sending summary communications to managers
• Supporting onboarding coordination for new hires, including submitting and managing tickets
• Providing general administrative support to the Director and the broader resource center team
• Potentially assisting with scheduling coordination as the team's needs evolve
• Serving as a professional, polished point of contact for internal stakeholders across a large, complex system
• Supporting special projects and new initiatives as directed, including confidential team expansion efforts

Candidate Qualifications

Candidates for this position will be evaluated according to the following criteria and competencies.

• Bachelor's degree in related field or equivalent years of experience required.
• Clinical license and/or other certifications may be required per unit/department specialty according to patient care policies.
• 0-3 years of experience is required.
• Experience with matrix organization and complex work environment a plus.
• Experience exhibiting professional judgment and diplomacy in handling unexpected problems and frequent interruptions is required.
• Requires basic proficiency in Microsoft Office (Word, PowerPoint, Excel).

The “DNA” for Success

Proactive & Self-Motivated: You don't wait to be told what needs to be done next - you see it, own it, and get it done.

Organized & Detail-Oriented: You manage complex tracking across hundreds of units and dozens of managers without letting anything slip.

Excel-Comfortable: You work confidently in spreadsheets, manage data with accuracy, and can build and maintain tracking tools that actually get used.

Warm & Professional: You bring genuinely positive energy to every interaction.

Poised Under Pressure: This role is public-facing and fast-moving. You handle interruptions, shifting priorities, and unexpected situations with grace and good judgment.

Discreet & Trustworthy: You handle sensitive information and confidential initiatives with professionalism and care.

Team Player: You support a team of RNs and leaders who are doing meaningful, complex work - and you make their jobs easier every day.

Excellence-Driven: You hold yourself to a high standard and take pride in doing things well, even the administrative tasks that might seem routine.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.