Project Coordinator Visa Sponsorship Jobs in New Jersey
Project coordinator visa sponsorship jobs in New Jersey are concentrated across pharma and life sciences employers in central Jersey, financial services firms in Jersey City, and logistics companies near Newark. Major employers like Johnson & Johnson, Merck, and Cognizant regularly sponsor international project coordinators. The state's proximity to New York City makes it a strong market for internationally mobile professionals.
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Get Access To All JobsIMPORTANT APPLICATION INSTRUCTIONS:
- Upload Resume or Curriculum Vitae for automatic population of information to the application.
- The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
- Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
- In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.
Job Description
SUMMARY
Reporting to the Senior Advisor to the President, the Project Coordinator is a full-time, grant-funded role that supports the implementation and day-to-day operations of the Garden State Veterans Legacy Program (GSVLP), a grant-funded teacher professional development initiative supported by the Veterans Legacy Grants Program. The Coordinator provides administrative, logistical, and programmatic support to ensure the successful execution of project goals, including teacher recruitment, workshop coordination, field trip planning, communications, procurement, and compliance with federal grant requirements.
The GSVLP trains 30 K–12 educators to research and tell the stories of New Jersey-connected Veterans honored in VA national or VA grant-funded cemeteries, resulting in biographies, digital stories, and curriculum materials uploaded to the Veterans Legacy Memorial (VLM). The program includes online workshops, a three-day field trip, and a public exhibition and research showcase.
This position is grant-funded and contingent upon the availability of funds. The project period ends August 31, 2027.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Assist the Principal Investigator in coordinating and implementing GSVLP goals, timelines, and activities, ensuring alignment with Veterans Legacy Grants Program requirements.
- Serve as a point of contact for teachers, cemetery partners, University departments, and external collaborators including the NJ Department of Veterans Affairs.
- Support the planning and execution of, and attend, a three-day field experience and an exhibition and research showcase.
- Coordinate logistics for Zoom workshops before and after the field trip, including scheduling, communication, materials distribution, and technology support.
- Track project progress and maintain detailed documentation of activities, communications, teacher deliverables, and timelines.
- Assist in preparing reports for the University and the Veterans Legacy Grants Program, ensuring accuracy and compliance with federal guidelines.
- Draft emails, newsletters, and informational materials for teachers and partners; support social media and website updates in collaboration with University Communications.
- Facilitate procurement of goods and services and assist with expense tracking in coordination with fiscal staff.
- Maintain digital and physical files.
- Assist teachers in accessing University databases and project tools.
- Support onboarding and coordination of student workers or part-time staff as needed.
- Represent the GSVLP in internal and external meetings and events as required.
- Perform other duties as assigned.
- Management retains the right to add or change job duties at any time.
QUALIFICATIONS
REQUIRED:
- Bachelor’s degree from accredited college or university.
- A minimum of two years of administrative, project coordination, or program support experience, preferably in higher education or non-profit settings.
- Demonstrated ability to manage multiple tasks simultaneously, meet deadlines, and maintain organized records.
- Strong written and verbal communication skills.
- Experience working with diverse communities and stakeholders.
- High level of initiative, problem-solving ability, and attention to detail.
- Proficiency in Google suite, Zoom, Canvas, and other relevant administrative tools.
PREFERRED:
- Experience supporting grant-funded projects or educational initiatives.
- Familiarity with University financial, HR, or procurement systems.
- Event planning or community outreach experience.
PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instruction.
Salary Range
$66,067.40-$72,679.50 Annually
The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/
Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.
Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.
Department
Initiatives and Innovation
Position Type
Professional - Non-Faculty
Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.
Inclusion Statement
Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/
IMPORTANT APPLICATION INSTRUCTIONS:
- Upload Resume or Curriculum Vitae for automatic population of information to the application.
- The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
- Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
- In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.
Job Description
SUMMARY
Reporting to the Senior Advisor to the President, the Project Coordinator is a full-time, grant-funded role that supports the implementation and day-to-day operations of the Garden State Veterans Legacy Program (GSVLP), a grant-funded teacher professional development initiative supported by the Veterans Legacy Grants Program. The Coordinator provides administrative, logistical, and programmatic support to ensure the successful execution of project goals, including teacher recruitment, workshop coordination, field trip planning, communications, procurement, and compliance with federal grant requirements.
The GSVLP trains 30 K–12 educators to research and tell the stories of New Jersey-connected Veterans honored in VA national or VA grant-funded cemeteries, resulting in biographies, digital stories, and curriculum materials uploaded to the Veterans Legacy Memorial (VLM). The program includes online workshops, a three-day field trip, and a public exhibition and research showcase.
This position is grant-funded and contingent upon the availability of funds. The project period ends August 31, 2027.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Assist the Principal Investigator in coordinating and implementing GSVLP goals, timelines, and activities, ensuring alignment with Veterans Legacy Grants Program requirements.
- Serve as a point of contact for teachers, cemetery partners, University departments, and external collaborators including the NJ Department of Veterans Affairs.
- Support the planning and execution of, and attend, a three-day field experience and an exhibition and research showcase.
- Coordinate logistics for Zoom workshops before and after the field trip, including scheduling, communication, materials distribution, and technology support.
- Track project progress and maintain detailed documentation of activities, communications, teacher deliverables, and timelines.
- Assist in preparing reports for the University and the Veterans Legacy Grants Program, ensuring accuracy and compliance with federal guidelines.
- Draft emails, newsletters, and informational materials for teachers and partners; support social media and website updates in collaboration with University Communications.
- Facilitate procurement of goods and services and assist with expense tracking in coordination with fiscal staff.
- Maintain digital and physical files.
- Assist teachers in accessing University databases and project tools.
- Support onboarding and coordination of student workers or part-time staff as needed.
- Represent the GSVLP in internal and external meetings and events as required.
- Perform other duties as assigned.
- Management retains the right to add or change job duties at any time.
QUALIFICATIONS
REQUIRED:
- Bachelor’s degree from accredited college or university.
- A minimum of two years of administrative, project coordination, or program support experience, preferably in higher education or non-profit settings.
- Demonstrated ability to manage multiple tasks simultaneously, meet deadlines, and maintain organized records.
- Strong written and verbal communication skills.
- Experience working with diverse communities and stakeholders.
- High level of initiative, problem-solving ability, and attention to detail.
- Proficiency in Google suite, Zoom, Canvas, and other relevant administrative tools.
PREFERRED:
- Experience supporting grant-funded projects or educational initiatives.
- Familiarity with University financial, HR, or procurement systems.
- Event planning or community outreach experience.
PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instruction.
Salary Range
$66,067.40-$72,679.50 Annually
The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/
Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.
Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.
Department
Initiatives and Innovation
Position Type
Professional - Non-Faculty
Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.
Inclusion Statement
Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/
Project Coordinator Job Roles in New Jersey
See all 315+ Project Coordinator Jobs in New Jersey
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Search Project Coordinator Jobs in New JerseyProject Coordinator Jobs in New Jersey: Frequently Asked Questions
Which companies sponsor visas for project coordinators in New Jersey?
Pharmaceutical and life sciences companies are among the most active sponsors for project coordinators in New Jersey, including Johnson & Johnson, Merck, and Novartis. Large IT services firms like Cognizant, Infosys, and Wipro also sponsor regularly, particularly for technology project coordination roles. Financial institutions based in Jersey City, such as Goldman Sachs and JP Morgan, round out the major sponsoring employers in the state.
Which visa types are most common for project coordinator roles in New Jersey?
The H-1B visa is the most common visa for project coordinators in New Jersey, provided the role requires a bachelor's degree in a specific field such as business administration, information systems, or engineering. Some employers in New Jersey's pharma corridor also sponsor L-1B visas for internal transfers with specialized knowledge. Canadian and Mexican nationals may qualify for TN visa status if the role fits a qualifying USMCA occupation category.
Which cities in New Jersey have the most project coordinator sponsorship jobs?
Jersey City and Newark lead in project coordinator sponsorship activity due to their financial services and logistics sectors and direct access to New York City. New Brunswick and Raritan are strong markets given the concentration of pharmaceutical headquarters in central Jersey. Parsippany and Bridgewater also see consistent demand, anchored by corporate offices for companies like Bayer and Honeywell.
How to find project coordinator visa sponsorship jobs in New Jersey?
Migrate Mate is built specifically for international job seekers and lets you filter project coordinator roles by visa sponsorship and state, so you can browse New Jersey postings from employers actively willing to sponsor. Because the platform focuses on verified sponsorship jobs rather than general listings, it saves significant time compared to manually sorting through postings where sponsorship status is unclear. Setting up alerts for New Jersey project coordinator roles ensures you see new positions as they're posted.
Are there state-specific or role-specific considerations for project coordinator sponsorship in New Jersey?
New Jersey's prevailing wage requirements align with federal DOL standards, but the dense concentration of pharma, biotech, and IT employers in the state means project coordinator roles often require degree alignment in technical or scientific disciplines for H-1B eligibility. Employers near major university campuses, including Rutgers and Princeton, frequently recruit from OPT pipelines, making it worth verifying that your degree field matches the role's stated requirements before applying.
What is the prevailing wage for sponsored project coordinator jobs in New Jersey?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.