Project Coordinator Visa Sponsorship Jobs in Oklahoma
Project coordinator visa sponsorship jobs in Oklahoma are concentrated in the energy, aerospace, and government contracting sectors. Major employers in Tulsa and Oklahoma City, including Williams Companies, American Airlines MRO, and Boeing, regularly hire project coordinators and have established international recruiting pipelines. Oklahoma's lower cost of living relative to coastal markets makes it attractive for internationally mobile candidates.
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The Arthritis and Clinical Immunology Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking a Grants and Projects Coordinator (Project Coordinator I) to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, proactive, highly organized, able to multi-task, with strong communication skills and a helpful, positive attitude. This position will also be involved in grant and manuscript preparation and submission.
Responsibilities include, but are not limited to:
- Reviewing and submitting grant applications to multiple funding agencies, ensuring compliance with OMRF policies, state, and federal regulations, and with the policies, procedures, and requirements of funding agencies.
- Participating in the review and submission of grant reports to the sponsor during the life of the grant award.
- Reviewing spending, assembling budgets and forecasting support.
- Assisting with the preparation of grant budgets and maintaining budgetary records.
- Organizing and maintaining records of grant effort distribution and monthly accounting reports.
- Monitoring grant reporting, renewals, membership, abstract, and meeting deadlines; notifying PIs well in advance.
- Monitoring costs and expenditures on grant accounts to ensure compliance with applicable requirements, regulations and terms and conditions of awards and/or OMB Uniform Guidance.
- Updating and maintaining CVs, biosketches, bibliographies, and publication collections.
- Monitoring compliance with Public Access requirements for publications.
- Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials.
- Providing administrative and organizational support to multiple PIs within the program.
- Managing PI calendars, arranging meetings and interfacing with recruits.
- Coordinating travel arrangements, reimbursements, and office supply purchases.
- Planning and arranging guest speaker visits, meetings, seminars, and symposia.
- Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion.
- Editing scientific documents for grammar, flow, clarity, and compliance with grant submission requirements.
- Performing general office tasks including filing, copying, and handling mail as needed.
- Other duties as assigned.
Minimum Qualifications
- Bachelor’s degree in a related field AND Two (2) years of administrative/financial support-related experience OR High School Diploma (or GED) AND Four (4) years of administrative/financial support-related experience.
- Strong communication skills and enthusiasm for working as part of a supportive, collaborative team.
- Proficiency in using computer systems and software, including Microsoft Office Suite.
- High attention to detail, dependability, and willingness to learn.
- The ability to prioritize, meet deadlines, work independently, and demonstrate professionalism with diverse personalities and cultures are essential.
Preferred Qualifications
- Exposure to NIH grants, or a background in finance/business (finance or business degree preferred), to support grant and budgetary administration.
- Prior experience supporting research, grants, or scientific administration.
- College degree and/or previous experience as an administrative support position in a biomedical research or university setting.
- Familiarity with academic or research environments.
- Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning.
Work Hours
Typically, Monday through Friday from 8:30AM to 5:00PM.
OMRF Overview
Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation’s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer’s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation’s leaders in patents per scientist.
Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, “. . . so that more may live longer, healthier lives.” Successful candidates will demonstrate commitment to this mission.
OMRF Benefits
We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here.
OMRF is an Equal Opportunity Employer.
Position Overview and Responsibilities
The Arthritis and Clinical Immunology Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking a Grants and Projects Coordinator (Project Coordinator I) to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, proactive, highly organized, able to multi-task, with strong communication skills and a helpful, positive attitude. This position will also be involved in grant and manuscript preparation and submission.
Responsibilities include, but are not limited to:
- Reviewing and submitting grant applications to multiple funding agencies, ensuring compliance with OMRF policies, state, and federal regulations, and with the policies, procedures, and requirements of funding agencies.
- Participating in the review and submission of grant reports to the sponsor during the life of the grant award.
- Reviewing spending, assembling budgets and forecasting support.
- Assisting with the preparation of grant budgets and maintaining budgetary records.
- Organizing and maintaining records of grant effort distribution and monthly accounting reports.
- Monitoring grant reporting, renewals, membership, abstract, and meeting deadlines; notifying PIs well in advance.
- Monitoring costs and expenditures on grant accounts to ensure compliance with applicable requirements, regulations and terms and conditions of awards and/or OMB Uniform Guidance.
- Updating and maintaining CVs, biosketches, bibliographies, and publication collections.
- Monitoring compliance with Public Access requirements for publications.
- Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials.
- Providing administrative and organizational support to multiple PIs within the program.
- Managing PI calendars, arranging meetings and interfacing with recruits.
- Coordinating travel arrangements, reimbursements, and office supply purchases.
- Planning and arranging guest speaker visits, meetings, seminars, and symposia.
- Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion.
- Editing scientific documents for grammar, flow, clarity, and compliance with grant submission requirements.
- Performing general office tasks including filing, copying, and handling mail as needed.
- Other duties as assigned.
Minimum Qualifications
- Bachelor’s degree in a related field AND Two (2) years of administrative/financial support-related experience OR High School Diploma (or GED) AND Four (4) years of administrative/financial support-related experience.
- Strong communication skills and enthusiasm for working as part of a supportive, collaborative team.
- Proficiency in using computer systems and software, including Microsoft Office Suite.
- High attention to detail, dependability, and willingness to learn.
- The ability to prioritize, meet deadlines, work independently, and demonstrate professionalism with diverse personalities and cultures are essential.
Preferred Qualifications
- Exposure to NIH grants, or a background in finance/business (finance or business degree preferred), to support grant and budgetary administration.
- Prior experience supporting research, grants, or scientific administration.
- College degree and/or previous experience as an administrative support position in a biomedical research or university setting.
- Familiarity with academic or research environments.
- Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning.
Work Hours
Typically, Monday through Friday from 8:30AM to 5:00PM.
OMRF Overview
Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation’s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer’s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation’s leaders in patents per scientist.
Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, “. . . so that more may live longer, healthier lives.” Successful candidates will demonstrate commitment to this mission.
OMRF Benefits
We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here.
OMRF is an Equal Opportunity Employer.
Project Coordinator Job Roles in Oklahoma
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Search Project Coordinator Jobs in OklahomaProject Coordinator Jobs in Oklahoma: Frequently Asked Questions
Which companies sponsor visas for project coordinators in Oklahoma?
Energy companies are the most active sponsors, including Williams Companies, Devon Energy, and Enable Midstream in Oklahoma City and Tulsa. Aerospace and defense contractors such as Boeing, L3Harris, and AAR Corp also hire project coordinators and have sponsored H-1B visa workers historically. Larger healthcare systems like INTEGRIS Health and OU Health round out the field, particularly for coordinators managing clinical or facilities projects.
Which visa types are most common for project coordinator roles in Oklahoma?
The H-1B is the most common visa category for project coordinator roles in Oklahoma, provided the position requires a specific bachelor's degree in a field like engineering, business, or information systems. Employers in aerospace and energy also use the TN visa for Canadian and Mexican nationals in qualifying management or engineering-adjacent roles. Some university-affiliated positions support J-1 visa or OPT extensions for recent graduates already in the U.S.
How to find project coordinator visa sponsorship jobs in Oklahoma?
Migrate Mate filters job listings specifically by sponsorship willingness and role type, making it straightforward to search project coordinator openings in Oklahoma without sorting through positions that won't support a visa. Focus your search on Tulsa and Oklahoma City, and filter by energy, aerospace, and construction sectors where Oklahoma employers have the strongest sponsorship track records for this role.
Which cities in Oklahoma have the most project coordinator sponsorship jobs?
Oklahoma City and Tulsa account for the overwhelming majority of project coordinator sponsorship opportunities in the state. Oklahoma City's concentration of energy companies, federal agencies, and healthcare systems drives demand, while Tulsa's aerospace and manufacturing base, anchored by the Tulsa International Airport MRO corridor, generates additional openings. Norman sees some activity tied to the University of Oklahoma and its affiliated research and construction projects.
Are there state-specific considerations for project coordinator visa sponsorship in Oklahoma?
Oklahoma's energy sector dominates the local economy, so project coordinator roles here frequently require familiarity with oil and gas operations, pipeline projects, or industrial construction, which can strengthen a sponsorship case by demonstrating specialized need. The Department of Labor's prevailing wage determinations for project coordinators in Oklahoma reflect regional rates, which are generally lower than coastal metros, making sponsorship somewhat more straightforward administratively for employers managing wage compliance.
What is the prevailing wage for sponsored project coordinator jobs in Oklahoma?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.