Project Coordinator Visa Sponsorship Jobs in Maine
Project coordinator visa sponsorship jobs in Maine are concentrated in Portland, Augusta, and Bangor, with employers in healthcare, defense contracting, and higher education leading hiring. Organizations like MaineHealth, Bath Iron Works, and the University of Maine system have supported sponsored roles. Competition is moderate, and candidates with PMP credentials or technical program management backgrounds tend to stand out.
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WSP is currently initiating a search for an in-house Senior Administrative Project Coordinator for our Portland, Maine office. Be involved in projects with our WSP USA Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
Join our Portland WSP Team, we are a team of dedicated professionals working to find solutions for our diverse customer base. Our team is recognized as a leader in A/E design nationwide within WSP and is known in the industry for delivering high-quality designs with technical excellence. We realize this success is the result of the efforts and abilities of our people. Our Portland, Maine team takes pride in maintaining a small tight knit, flexible work environment while also having a large international organization’s structure, resources, and opportunities. Our Portland office is in the heart of Downtown Portland; a diverse and lively city with an outstanding restaurant scene and lots to do if you’re an outdoor enthusiast or love the Arts – something for everyone. This is an opportunity to work with our talented Scientists and Engineers in one of WSP’s focused growth areas. If this appeals to you, we would like the opportunity to discuss with you further as we grow our team to support our current workload and advance strategic planning towards our future vision.
Your Impact
- Support Project Managers and internal stakeholders in planning and executing projects
- Coordinate project setup and closing as per WSP’s Project Delivery procedures
- Setup and maintain budget and expenditure tracking under the guidance of Project Managers
- Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle
- Maintain project contracts and documentation for sub-consultants, contractors, and vendors
- Track and manage compliance with requirements of quality management processes or plans
- Coordinate and document project team communications
- Coordinate document delivery, updates, filing, and implement other control systems
- Visible support resource for knowledge of WSP systems and protocols
- Provide non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling
- Preparation of Excel spreadsheets
- Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning
- Prepare documents & items for FedEx pick up.
Who You Are
Required Qualifications
- High School diploma (or equivalent), Associate’s or Bachelor’s degree preferred
- Excellent organizational skills including strong written and verbal communication skills
- Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required
- Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines
- A positive, collegial attitude and a high level of professionalism are essential
- A valid driver's license
- Project a professional company image through in-person and phone interaction
- Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software
- Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)
- Ability and willingness to learn technical and business vocabulary
- Demonstrated ability with effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skills
- A demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines
- Flexible work schedules and able to adjust to multiple and concurrent deadlines
Preferred Qualifications
- 10+ years of professional administrative work experience
- 10+ years of directly related experience in the engineering consulting environment
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $70,000 - $77,000
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
This Opportunity
WSP is currently initiating a search for an in-house Senior Administrative Project Coordinator for our Portland, Maine office. Be involved in projects with our WSP USA Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
Join our Portland WSP Team, we are a team of dedicated professionals working to find solutions for our diverse customer base. Our team is recognized as a leader in A/E design nationwide within WSP and is known in the industry for delivering high-quality designs with technical excellence. We realize this success is the result of the efforts and abilities of our people. Our Portland, Maine team takes pride in maintaining a small tight knit, flexible work environment while also having a large international organization’s structure, resources, and opportunities. Our Portland office is in the heart of Downtown Portland; a diverse and lively city with an outstanding restaurant scene and lots to do if you’re an outdoor enthusiast or love the Arts – something for everyone. This is an opportunity to work with our talented Scientists and Engineers in one of WSP’s focused growth areas. If this appeals to you, we would like the opportunity to discuss with you further as we grow our team to support our current workload and advance strategic planning towards our future vision.
Your Impact
- Support Project Managers and internal stakeholders in planning and executing projects
- Coordinate project setup and closing as per WSP’s Project Delivery procedures
- Setup and maintain budget and expenditure tracking under the guidance of Project Managers
- Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle
- Maintain project contracts and documentation for sub-consultants, contractors, and vendors
- Track and manage compliance with requirements of quality management processes or plans
- Coordinate and document project team communications
- Coordinate document delivery, updates, filing, and implement other control systems
- Visible support resource for knowledge of WSP systems and protocols
- Provide non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling
- Preparation of Excel spreadsheets
- Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning
- Prepare documents & items for FedEx pick up.
Who You Are
Required Qualifications
- High School diploma (or equivalent), Associate’s or Bachelor’s degree preferred
- Excellent organizational skills including strong written and verbal communication skills
- Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required
- Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines
- A positive, collegial attitude and a high level of professionalism are essential
- A valid driver's license
- Project a professional company image through in-person and phone interaction
- Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software
- Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)
- Ability and willingness to learn technical and business vocabulary
- Demonstrated ability with effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skills
- A demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines
- Flexible work schedules and able to adjust to multiple and concurrent deadlines
Preferred Qualifications
- 10+ years of professional administrative work experience
- 10+ years of directly related experience in the engineering consulting environment
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $70,000 - $77,000
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
Project Coordinator Job Roles in Maine
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Search Project Coordinator Jobs in MaineProject Coordinator Jobs in Maine: Frequently Asked Questions
Which companies sponsor visas for project coordinators in Maine?
Maine's most active visa-sponsoring employers for project coordinators include MaineHealth and its affiliated hospital network, Bath Iron Works (a General Dynamics subsidiary with federal contracting work), and the University of Maine system. Technology firms and environmental consulting companies based in Portland have also filed sponsorship petitions. Federal contractors in the defense and shipbuilding sectors are particularly consistent sponsors due to long project timelines and specialized staffing needs.
Which visa types are most common for project coordinator roles in Maine?
The H-1B visa is the most common visa category for project coordinator roles in Maine, provided the position requires a bachelor's degree in a specific field such as engineering, information systems, or business. Employers in healthcare and defense contracting are familiar with H-1B sponsorship. Candidates from Australia may qualify for the E-3 visa, and those from Canada or Mexico may be eligible under the TN visa category, depending on how the role is classified.
Which cities in Maine have the most project coordinator sponsorship jobs?
Portland is the strongest market for project coordinator sponsorship jobs in Maine, driven by its concentration of healthcare systems, technology companies, and professional services firms. Augusta, as the state capital, has opportunities within state government contractors and healthcare administration. Bangor is notable for University of Maine system roles and regional healthcare employers. Bath, while smaller, sees sponsorship activity tied specifically to shipbuilding and defense project work at Bath Iron Works.
How to find project coordinator visa sponsorship jobs in Maine?
Migrate Mate is the most direct way to find project coordinator visa sponsorship jobs in Maine, as the platform filters listings specifically to roles where employers have a demonstrated history of sponsoring work visas. Rather than sorting through unfiltered job boards, you can search by role and state to surface relevant opportunities in Portland, Augusta, and Bangor. Filtering by industry, such as healthcare or defense, helps narrow results to Maine's strongest sponsoring sectors.
Are there state-specific factors that affect project coordinator visa sponsorship in Maine?
Maine's labor market is smaller than most states, which means fewer total project coordinator openings but also less competition for sponsored roles when they do appear. Employers filing H-1B petitions must pay the Department of Labor's prevailing wage for the Portland or Bangor wage area, which affects how roles are structured. The University of Maine system is cap-exempt for H-1B purposes, meaning those positions bypass the annual lottery, making them particularly accessible for international candidates.
What is the prevailing wage for sponsored project coordinator jobs in Maine?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.