Contract Administrator Visa Sponsorship Jobs in Minnesota
Contract administrator visa sponsorship jobs in Minnesota are concentrated in the Twin Cities metro, where major employers like Target, 3M, UnitedHealth Group, and large construction and defense contractors regularly hire for procurement and contract management roles. Healthcare, government contracting, and infrastructure development drive consistent demand across Minneapolis, St. Paul, and the surrounding suburbs.
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Get Access To All JobsINTRODUCTION
Stoel Rives LLP has an immediate opening for an Energy Development/Litigation Practice Assistant in our Minneapolis office. This position provides legal and administrative support to attorneys in the Energy Development and Litigation practice groups. This position reports to the Office Administrator.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Legal Document Preparation and Filing:
- Prepare template/shell pleadings and other legal documents; coordinate document production; revise and format pleadings and other legal documents; file and serve pleadings in federal, state and appellate courts, state public utility commissions, federal administrative proceedings; and coordinate preparation of attorney and court working notebooks.
Word Processing:
- Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing:
- Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service:
- Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork:
- Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management:
- Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support:
- Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned.
ESSENTIAL CAPABILITIES
- Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge
- Accurately type 60+ wpm
- Proficiency in common office applications, including Microsoft Office suite and Adobe Acrobat
- Experience with law firm software, such as iManage, Visio, Emburse, Carpe Diem, Aderant, Intapp, Maptician, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is preferred
Physical/Mental Capabilities
- Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.
EDUCATION & EXPERIENCE
- High school diploma or GED equivalent
- At least three years of experience providing legal administrative support, preferably in the area of energy and litigation.
- Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience
- Familiarity with state and local government structure is a plus
- Familiarity with local state and federal court procedures and electronic court filing is a plus
- Basic understanding of accounting is a plus
NORMAL WORK HOURS
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
COMPENSATION
- The pay range for this position is $56,000 - $94,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan.
No recruiters.
INTRODUCTION
Stoel Rives LLP has an immediate opening for an Energy Development/Litigation Practice Assistant in our Minneapolis office. This position provides legal and administrative support to attorneys in the Energy Development and Litigation practice groups. This position reports to the Office Administrator.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Legal Document Preparation and Filing:
- Prepare template/shell pleadings and other legal documents; coordinate document production; revise and format pleadings and other legal documents; file and serve pleadings in federal, state and appellate courts, state public utility commissions, federal administrative proceedings; and coordinate preparation of attorney and court working notebooks.
Word Processing:
- Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing:
- Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service:
- Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork:
- Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management:
- Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support:
- Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned.
ESSENTIAL CAPABILITIES
- Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge
- Accurately type 60+ wpm
- Proficiency in common office applications, including Microsoft Office suite and Adobe Acrobat
- Experience with law firm software, such as iManage, Visio, Emburse, Carpe Diem, Aderant, Intapp, Maptician, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is preferred
Physical/Mental Capabilities
- Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.
EDUCATION & EXPERIENCE
- High school diploma or GED equivalent
- At least three years of experience providing legal administrative support, preferably in the area of energy and litigation.
- Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience
- Familiarity with state and local government structure is a plus
- Familiarity with local state and federal court procedures and electronic court filing is a plus
- Basic understanding of accounting is a plus
NORMAL WORK HOURS
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
COMPENSATION
- The pay range for this position is $56,000 - $94,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan.
No recruiters.
Contract Administrator Job Roles in Minnesota
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Search Contract Administrator Jobs in MinnesotaContract Administrator Jobs in Minnesota: Frequently Asked Questions
Which companies sponsor visas for contract administrators in Minnesota?
Large Minnesota-based employers with active procurement and legal operations are the most consistent sponsors. These include 3M, UnitedHealth Group, Target, Honeywell, and major construction firms like Mortenson and Kraus-Anderson. Federal contractors operating in the defense and healthcare sectors also sponsor contract administrators, particularly for roles requiring specialized knowledge of government procurement regulations like FAR and DFARS.
Which visa types are most common for contract administrator roles in Minnesota?
The H-1B visa is the most common visa for contract administrators in Minnesota, as the role typically requires a bachelor's degree in business, law, supply chain, or a related field, which satisfies the specialty occupation standard. TN visas are an option for Canadian and Mexican nationals in qualifying business or legal analyst classifications. Candidates with extraordinary professional recognition may explore the O-1 visa, though it is rarely the primary pathway for this role.
Which cities in Minnesota have the most contract administrator sponsorship jobs?
Minneapolis and St. Paul account for the majority of contract administrator sponsorship opportunities in Minnesota. The broader Twin Cities metro, including suburbs like Minnetonka, Eden Prairie, and Bloomington, hosts headquarters and regional offices for large employers with established HR and legal infrastructure. Rochester sees some demand tied to the healthcare sector, particularly from Mayo Clinic's procurement and vendor management operations.
How to find contract administrator visa sponsorship jobs in Minnesota?
Migrate Mate is built specifically for international job seekers and filters contract administrator roles in Minnesota by verified visa sponsorship history. Rather than sorting through general job listings, you can search directly for employers who have sponsored contract administrator positions in the state before. This is especially useful for identifying procurement-focused employers in healthcare and construction, where sponsorship patterns are less publicly advertised.
Are there any state-specific considerations for contract administrators seeking sponsorship in Minnesota?
Minnesota's strong presence in healthcare, Fortune 500 retail, and government contracting creates consistent demand for contract administrators with industry-specific compliance knowledge. Employers filing H-1B petitions must meet Department of Labor prevailing wage requirements for the Twin Cities metro area, which are assessed at the occupational and experience level. Candidates with backgrounds in healthcare contracting or federal procurement standards tend to be more competitive with Minnesota's largest sponsoring employers.
What is the prevailing wage for sponsored contract administrator jobs in Minnesota?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.