Government Visa Sponsorship Jobs in Mississippi

SUMMARY DESCRIPTION

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. The Secretary to the Narcotics Division coordinates the record keeping and documentation filling for the assigned division. The Secretary serves all secretarial duties as prescribed by necessity of the NMNU.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
- Maintain all files, both physically and on computer
- Ensure that all assigned reports and correspondence are handled in an expedient and accurate manner
- Answer and conduct telephonic inquiries and conferences in a professional, coherent manner
- Ensure that assigned communication responsibilities are handled professionally and coherently (i.e. fax transmissions, legal correspondence, etc.)
- Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
(Qualifications and Requirements can be changed based on the department's needs as determined by the Chief of Police)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience

- High school graduate or equivalent
- Training in essential tasks such as keyboard, data entry, typing, filing, bookkeeping, and communication skills is desirable
- Language skills: the ability to read, analyze and interpret correspondence, reports, and related materials; the ability to speak and communicate freely with other people; and the ability to compose correspondence
- Due to the requirement of handling confidential information, each applicant will be subject to a complete background check
- Shall agree to a probation period of twelve (12) months.

LICENSE OR CERTIFICATE

Possession of an appropriate, valid driver's license

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Use hands to perform digital manipulation techniques such as typing, filing, and operating office equipment
- Read and comprehend detailed and expansive correspondence
- Speak clearly and communicate with others conversationally
- Walk to and from various work areas in the assigned office
- Sit for long periods of time at a work station or desk
- Stand for long periods of time
- Listen to and comprehend information given verbally

WORK ENVIRONMENT

The Secretary primarily works in a climate controlled, indoor office setting. However, the outdoors will be encountered when conducting errands and commuting between offices. The environment will include microwaves, computer screens, and chemicals from office supplies (i.e. ink, cleaning fluids, copy machine toner, etc.). Employee will also encounter various paints, floor coverings and wall coverings, and may be in an office area that does not have windows. To function effectively in this position, the applicant will be exposed to and must work with information that is highly confidential in nature. Therefore, the successful applicant must maintain the confidentiality of all correspondence, directives and verbal discussions encountered in the work environment.

DISCLAIMER

Must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others; the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skill required of all personnel so classified. The job description is not an employment agreement and/or expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. To comply with the Americans Disability Act (ADA), the City may make reasonable accommodations for qualified individuals with disabilities to enable them to perform the essential job functions.