Project Coordinator Visa Sponsorship Jobs in North Carolina

Work Arrangement: Hybrid (On-Site and Remote mix)
Requisition Number: 268490
Regular or Temporary: Regular
Location: Durham, NC, US, 27710
Personnel Area: UNIVERSITY
Date: Apr 10, 2026

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

Be You.

At Duke University, we celebrate individuality, collaboration, and the unique perspectives that strengthen our academic and research community. As the Program Coordinator, you will be a vital contributor within the Center for Child and Family Policy, supporting faculty, leadership, students, and external partners in advancing research, policy, and practice that improves outcomes for children and families. This role requires discretion, sound judgment, and the ability to manage complex and confidential information in a fast‑paced academic environment.

Be Bold.

In this role, you will take ownership of advanced administrative, financial, and programmatic responsibilities that ensure the efficiency, compliance, and effectiveness of Center operations. You will balance multiple priorities, anticipate needs, and provide proactive support across Center initiatives.

What You’ll Do

Financial Management & Business Operations (35%)

• Coordinate and complete monthly reconciliations for Center operating accounts, ensuring accuracy, compliance, and timely reporting.
• Prepare and submit faculty and staff expense reports for corporate card and out‑of‑pocket transactions using Duke@Work and Concur.
• Create and submit Accounts Payable check requests in Duke@Work and PaymentWorks for vendor and service payments.
• Use Buy@Duke to create, submit, and track purchase orders for vendor payments, service agreements, and office supplies.
• Assess whether vendors should be classified as employees or independent contractors and coordinate with Procurement, Payroll, and Accounts Payable.
• Process payments to research participants and experimental subjects in compliance with Duke policies and research protocols.
• Provide financial tracking and reporting support for the North Carolina Education Research Data Center, including monitoring payments and analyzing client trends.

Program & Project Administration (25%)

• Manage administrative operations of the Jacqueline A. Morris Fellowship, including application coordination, selection processes, payment processing, and event planning.
• Provide administrative support for the Policy+ program, including coordination with faculty, scheduling, student communications, and tracking program activities.
• Assist with planning and execution of at least two School Research Partnership events annually.
• Compile and maintain the annual School Research Partnership Manual and provide ongoing support to program leadership.
• Provide short‑term administrative support to Center grants and research projects, including copy‑editing, participant communications, data cleaning, or survey development.

Communications & Content Development (20%)

• Support development of Center newsletters, including content coordination, writing, layout, and copy‑editing.
• Assist with graphic design for Center events and communications, ensuring alignment with Duke branding guidelines.
• Provide communications support across platforms, including written content and basic video production or editing as needed.
• Contribute to clear, consistent, and professional messaging for Center programs and initiatives.

Office Management & Executive Support (20%)

• Manage day‑to‑day office operations, including tracking supplies, ordering replacements, and maintaining shared spaces.
• Provide proactive administrative and logistical support to the Executive Director and senior staff.
• Support scheduling, meetings, events, and Center activities.
• Handle sensitive and confidential information related to personnel, finances, research, and operations with discretion and sound judgment.

What You’ll Bring

Education

• Bachelor’s degree required, or an equivalent combination of education and relevant experience.

Experience

• At least one year of experience in program administration or related academic, instructional, or research environments.
• Experience managing multiple priorities, deadlines, and complex administrative processes.

Skills & Strengths

• Advanced proficiency in Microsoft Excel and strong analytical, organizational, and communication skills.
• Ability to work independently with minimal supervision and collaboratively within a team environment.
• Strong attention to detail, initiative, and problem‑solving skills.
• Professional discretion when handling confidential and sensitive information.

Choose Duke.

Duke University is an equal opportunity employer committed to creating a community built on collaboration, innovation, creativity, and belonging. We value diverse perspectives and ensure that all members of our community feel welcomed, respected, and heard.

Ready to Make a Difference?

Apply now and help advance the mission of the Center for Child and Family Policy at Duke University.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, (including pregnancy and pregnancy related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267).

Nearest Major Market: Durham

Nearest Secondary Market: Raleigh