Administrative Assistant Visa Sponsorship Jobs in North Dakota
Administrative assistant visa sponsorship jobs in North Dakota are concentrated in Fargo, Bismarck, and Grand Forks, where healthcare systems like Sanford Health and Essentia Health, state government agencies, and the University of North Dakota drive steady demand. The state's energy and agriculture sectors also employ administrative professionals to support growing operational teams.
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Get Access To All JobsJob Description:
The Administrative Assistant will work closely with the Chief Medical Officer (CMO) and the Ambulatory Care Officer (ACO) in coordinating and carrying out the functions of the departments. This individual will work closely with the CMO, ACO, chief of medical staff, the physician staff, residents, medical students, physician assistants and nurse practitioners in the facility. In addition, this individual will work closely with other administrative departments of WRHS in various projects.
Responsibilities:
- Assist the human resources department with preparation of payroll, coordination of benefits and other duties as they pertain to the employees of the Medical Staff Department
- Assist with and coordinate the physician education schedule and topics
- Maintain and disseminate the physician and resident call schedules and vacation schedules
- Assist with preparation of a budget for the Medical Staff Department
- Assist in the orientation of new physicians, allied health professionals, residents and medical students. This includes arranging for required training in the use of information technology within the medical system and setting an itinerary for orientation to various hospital departments
- Assist with the recruitment of physicians, physician assistants, and nurse practitioners
- Assist the Ambulatory Care Officer (ACO) and CMO in coordinating provider staffing of the Hettinger Clinic and Rural Health Clinics
- Tracking and report mileage for provider traveling to outlying clinics
- Assist the CMO and Chief Medical Staff in tracking and enforcing compliance with medical staff policies, especially as they apply to timely records completion
- Assist with preparation and dissemination of contracts and other documents related to benefits
- Attend monthly Medical Staff Department meeting and take minutes
- Perform the duties of the Rural Training Track (RTT) site coordinator:
- Keep recorded minutes of faculty meetings, Graduate Medical Education (GME) Committee meetings, RTT committee meetings and other meetings as required by the Accreditation Council on GME (ACGME)
- Attend monthly UND GME meetings via teleconference and off-site conferences as required
- Coordinate the exchange of resident progress information, duty hours, and other required documentation with the UND residency program in Bismarck
- Prepare and distribute pre-rotation letters and post-rotation evaluations to community faculty with whom the residents have rotations
- Assist with residency recruiting by scheduling interviews, setting the itinerary for interview days, assembling application materials for interviewers to review, meeting with all candidates to review contract information and assisting candidates with travel arrangements
- Assist with preparation for accreditation site visits
- Assist residents with compiling information needed to prepare for rotations and boards examinations. Assist the site director in tracking resident progress toward graduation requirements
Education and Knowledge:
- BS or BA preferred. Preferably a business-related degree
- Strong interpersonal and communication skills
- Strong computer skills
- Excellent written and oral communication skills
- Prefer some experience working in a medical setting
Skills:
- Proficiency in use of computer software, spreadsheets and word processing
- Ability to plan and organize
Normal Working Hours:
8am - 5pm
Starting Salary Range:
$17.90 - $22.08
Job Description:
The Administrative Assistant will work closely with the Chief Medical Officer (CMO) and the Ambulatory Care Officer (ACO) in coordinating and carrying out the functions of the departments. This individual will work closely with the CMO, ACO, chief of medical staff, the physician staff, residents, medical students, physician assistants and nurse practitioners in the facility. In addition, this individual will work closely with other administrative departments of WRHS in various projects.
Responsibilities:
- Assist the human resources department with preparation of payroll, coordination of benefits and other duties as they pertain to the employees of the Medical Staff Department
- Assist with and coordinate the physician education schedule and topics
- Maintain and disseminate the physician and resident call schedules and vacation schedules
- Assist with preparation of a budget for the Medical Staff Department
- Assist in the orientation of new physicians, allied health professionals, residents and medical students. This includes arranging for required training in the use of information technology within the medical system and setting an itinerary for orientation to various hospital departments
- Assist with the recruitment of physicians, physician assistants, and nurse practitioners
- Assist the Ambulatory Care Officer (ACO) and CMO in coordinating provider staffing of the Hettinger Clinic and Rural Health Clinics
- Tracking and report mileage for provider traveling to outlying clinics
- Assist the CMO and Chief Medical Staff in tracking and enforcing compliance with medical staff policies, especially as they apply to timely records completion
- Assist with preparation and dissemination of contracts and other documents related to benefits
- Attend monthly Medical Staff Department meeting and take minutes
- Perform the duties of the Rural Training Track (RTT) site coordinator:
- Keep recorded minutes of faculty meetings, Graduate Medical Education (GME) Committee meetings, RTT committee meetings and other meetings as required by the Accreditation Council on GME (ACGME)
- Attend monthly UND GME meetings via teleconference and off-site conferences as required
- Coordinate the exchange of resident progress information, duty hours, and other required documentation with the UND residency program in Bismarck
- Prepare and distribute pre-rotation letters and post-rotation evaluations to community faculty with whom the residents have rotations
- Assist with residency recruiting by scheduling interviews, setting the itinerary for interview days, assembling application materials for interviewers to review, meeting with all candidates to review contract information and assisting candidates with travel arrangements
- Assist with preparation for accreditation site visits
- Assist residents with compiling information needed to prepare for rotations and boards examinations. Assist the site director in tracking resident progress toward graduation requirements
Education and Knowledge:
- BS or BA preferred. Preferably a business-related degree
- Strong interpersonal and communication skills
- Strong computer skills
- Excellent written and oral communication skills
- Prefer some experience working in a medical setting
Skills:
- Proficiency in use of computer software, spreadsheets and word processing
- Ability to plan and organize
Normal Working Hours:
8am - 5pm
Starting Salary Range:
$17.90 - $22.08
Administrative Assistant Job Roles in North Dakota
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Search Administrative Assistant Jobs in North DakotaAdministrative Assistant Jobs in North Dakota: Frequently Asked Questions
Which companies sponsor visas for administrative assistants in North Dakota?
Sanford Health and Essentia Health are among the more active sponsors in North Dakota, given their large administrative workforces across multiple campuses. State government agencies, the University of North Dakota, and North Dakota State University also hire administrative staff and have sponsored work visas in the past. Energy companies operating in the Bakken region occasionally sponsor administrative roles tied to operational support functions.
Which visa types are most common for administrative assistant roles in North Dakota?
The H-1B visa is rarely used for administrative assistant roles because most positions do not meet the specialty occupation requirement of a specific bachelor's degree in a directly related field. The TN visa is an option for Canadian and Mexican nationals in qualifying professional categories, though administrative assistants face similar classification challenges. Some candidates qualify through employer-sponsored immigrant visa petitions when they have specialized skills in healthcare administration or a related technical field.
Which cities in North Dakota have the most administrative assistant sponsorship jobs?
Fargo is North Dakota's largest city and generates the highest concentration of administrative assistant openings, supported by Sanford Health's regional headquarters, financial services firms, and a growing technology sector. Bismarck, the state capital, offers steady demand through government agencies and healthcare employers. Grand Forks benefits from the University of North Dakota's administrative staffing needs, making it the third most active city for these roles.
How to find administrative assistant visa sponsorship jobs in North Dakota?
Migrate Mate is the most direct way to find administrative assistant roles in North Dakota where employers are open to visa sponsorship. The platform filters specifically for sponsorship-willing employers, saving you from sorting through listings that never address immigration support. Focus your search on healthcare systems, universities, and state agencies in Fargo and Bismarck, as these sectors have the most consistent administrative hiring across the state.
Are there any state-specific considerations for administrative assistants pursuing visa sponsorship in North Dakota?
North Dakota's Department of Labor sets prevailing wage requirements that employers must meet when sponsoring foreign workers, so administrative assistant roles tied to formal visa petitions will generally offer wages benchmarked to those standards. The state's healthcare and higher education sectors tend to have more structured HR processes for sponsorship than smaller private employers. Administrative professionals with specialized experience in healthcare records, compliance, or bilingual support may find more sponsorship interest than generalist applicants.
What is the prevailing wage for sponsored administrative assistant jobs in North Dakota?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.