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INTRODUCTION

The Coordinator of Athletics Academic Success and Compliance serves a dual role within the Athletics Department, providing support to the Department’s compliance, revenue sharing, and NCAA reporting operations while also providing academic support to the Department’s NCAA Division I student-athletes. Reporting to the Deputy Athletics Director for Compliance & Deputy Title IX Coordinator, this position supports critical academics and compliance functions that touch all areas of the Athletics Department.

MINIMUM QUALIFICATIONS

• Master’s degree by date of employment.
• At least one year’s experience in NCAA Division I compliance (graduate assistantships are acceptable experience) or two years’ experience in academic support and the processing of financial aid records at institutions of higher education.

PREFERRED QUALIFICATIONS

• At least one year’s experience in NCAA Division I academic advising.
• Familiarity with Wright State University academic policies and programs.

ESSENTIAL FUNCTIONS AND PERCENT OF TIME:

Compliance Assistant — 40%

• Serve as the assistant to the Athletics chief compliance officer in matters related to NCAA compliance, including tracking of student-athlete participation, roster declarations, playing and practice seasons, travel and recruiting authorizations, etc.
• Process national letters of intent, grants-in-aid offers, scholarship renewals and non-renewals, and other student-athlete financial aid documentation.
• Collect, collate, & report student-athlete health insurance documentation.
• Assist with the preparation of waivers or appeals of NCAA regulations or processes.
• Participate in the development and review of Athletics compliance policies and procedures. Assist in monitoring and assessing the effectiveness of Athletics compliance practices. Participate in investigations of possible NCAA rules violations and the reporting of violations to the NCAA as necessary.
• Participate in departmental, conference, and NCAA rules interpretations, and provide rules interpretations to coaches and staff as needed. Provide compliance education to student-athletes, coaches, athletics administrators, and staff.

NCAA Academic Advising — 25%

• Provide proactive advising for assigned teams on matters related to NCAA initial, continuing, and transfer eligibility.
• Make assessments of academic preparedness and performance for student-athletes on assigned teams, and communicate recommendations to Athletics academic personnel, administrators, and coaches. Conduct academic interventions as needed, ensuring all academic support is compliant with Wright State, Horizon League, and NCAA policies and procedures.
• Direct student-athletes for assigned teams to campus resources, including Academic Advisors, Academic Success Centers, Disability Services, and other campus support services.

Revenue Sharing — 15%

• Maintain records in Teamworks GM and the College Athlete Payment System (CAPS) necessary to initiate, process, and track student-athlete revenue sharing agreements, including uploading executed revenue sharing agreements and scheduling and initiating revenue sharing payments, ensuring that all revenue sharing processes comply with Wright State, NCAA, Horizon League, College Sports Commission (CSC), and state and federal regulations.
• Assist student-athletes with the creation of Teamworks accounts necessary to facilitate revenue sharing payments.
• Serve as the Athletics liaison to Teamworks, ensuring that department revenue sharing procedures remain current with the technology and reflect best practices as compared against industry standards. Conduct trainings of Athletics personnel in the use of Teamworks Compliance and Recruiting, GM, Wallet, and other applications as required.

Eligibility Certification — 10%

• Collect, collate, and report data necessary for initial, continuing, and transfer eligibility of current and prospective student-athletes for assigned teams. Utilize Wright State, NCAA, and third-party software systems to document student-athletes’ progress-toward-degree for purposes of eligibility certification.
• Conduct eligibility certifications with Admissions and Enrollment Management and/or the Office of the Registrar, ensuring that all documentation and certifications comply with Wright State, Horizon League, and NCAA standards, policies, and procedures.
• When appropriate, assist with the submission of eligibility waiver requests to the NCAA on behalf of the Athletics Department, ensuring all requests comply with NCAA waiver directives.

NCAA Reporting — 5%

• Utilize NCAA software systems to collect, collate, and report data required for NCAA annual reporting, including Academic Progress Rate (APR) and Graduation Outcomes reports.

Title IX Monitoring & Reporting — 5%

• Assist with the monitoring and reporting of Title IX compliance, including student-athlete participation rates, scholarship compliance, and other athletics benefits.