Contract Administrator Visa Sponsorship Jobs in Pennsylvania
Contract administrator jobs with visa sponsorship in Pennsylvania are concentrated in Philadelphia and Pittsburgh, where major employers in construction, defense, healthcare, and higher education drive consistent demand. Firms like Turner Construction, UPMC, and defense contractors in the Greater Philadelphia corridor regularly hire for contract management roles that qualify for H-1B visa sponsorship.
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Get Access To All JobsINTRODUCTION
The Wistar Institute is a world leader in early-stage discovery science in the areas of cancer, immunology, and infectious disease. Wistar is committed to accelerating research advances from bench to bedside through brilliant science and distinctive approaches to collaboration among scientific investigators and academic and industry partners. Wistar’s dynamic environment supports the advancement of discoveries that will change the future of human health.
The Wistar Institute has an opening for a fully remote entry level position of Grants & Contracts Administrator to join the Finance department. The official job title of this position is Research Financial Administrator (RFA). The successful candidate will provide grant-related administrative and financial support to the Principal Investigators, their scientific staff and Finance team.
Responsibilities
- Pre- and post-award financial administration of grants including preparing financial aspects of federal and non-federal proposals
- Administering awards in compliance with agency and institutional policies
- Fiscal management of grant budgets
- Preparing invoices and reports of expenditures for sponsoring agencies
- Preparing financial analysis of funding support for the Principal Investigators to determine their annual budget and the availability of their funds
- Reviewing expenditures to ensure compliance with both Wistar and funding agency policies
- Preparing and processing journal entries for cost transfers between awards, award close-outs, and allocating charges to proper awards, as needed
- Additional duties as assigned
BASIC QUALIFICATIONS
A bachelor’s degree in accounting or business-related field or equivalent combination of education and experience is required.
PREFERRED QUALIFICATIONS
- Experience in the financial administration of federal grants or grant-related accounting is preferred.
- Experience with Workday is a plus.
REMOTE WORK & LOCATION REQUIREMENT
This is a fully remote position; however, candidates must reside in Pennsylvania, New Jersey, or Delaware. Successful candidate may need to attend meetings or otherwise be present in our Philadelphia office when necessary.
COMPENSATION
- Salary Range: $56,619 - $63,695
The Wistar Institute provides a comprehensive benefits package tailored to eligible employees based on their designated titles. This package includes Medical, Dental, and Vision health coverage. Wistar offers paid vacation, sick time, and observed holidays. Additional benefits include our retirement program with a defined contribution (403(b), long term and short-term disability coverage as well as tuition benefits.
The Wistar Institute is located in the University City area of Philadelphia, in the heart of the University of Pennsylvania Campus. Wistar provides resources to its faculty and staff that enable them to conduct cutting edge collaborative research and provides for outstanding intellectual environments and state-of-the-art facilities.
It is the policy of the Institute to provide equal employment opportunities to all individuals regardless of race, citizenship, ethnicity, color, creed, religion, marital status, national origin, ancestry, sex, age, veteran status, mental or physical disability (including HIV and AIDS), pregnancy, caregiver status, domestic or sexual violence victim status, sexual orientation, gender identity and expression, or on the basis of genetic information, or any other characteristic protected by federal, state, or local law, with respect to all terms and conditions of employment.
INTRODUCTION
The Wistar Institute is a world leader in early-stage discovery science in the areas of cancer, immunology, and infectious disease. Wistar is committed to accelerating research advances from bench to bedside through brilliant science and distinctive approaches to collaboration among scientific investigators and academic and industry partners. Wistar’s dynamic environment supports the advancement of discoveries that will change the future of human health.
The Wistar Institute has an opening for a fully remote entry level position of Grants & Contracts Administrator to join the Finance department. The official job title of this position is Research Financial Administrator (RFA). The successful candidate will provide grant-related administrative and financial support to the Principal Investigators, their scientific staff and Finance team.
Responsibilities
- Pre- and post-award financial administration of grants including preparing financial aspects of federal and non-federal proposals
- Administering awards in compliance with agency and institutional policies
- Fiscal management of grant budgets
- Preparing invoices and reports of expenditures for sponsoring agencies
- Preparing financial analysis of funding support for the Principal Investigators to determine their annual budget and the availability of their funds
- Reviewing expenditures to ensure compliance with both Wistar and funding agency policies
- Preparing and processing journal entries for cost transfers between awards, award close-outs, and allocating charges to proper awards, as needed
- Additional duties as assigned
BASIC QUALIFICATIONS
A bachelor’s degree in accounting or business-related field or equivalent combination of education and experience is required.
PREFERRED QUALIFICATIONS
- Experience in the financial administration of federal grants or grant-related accounting is preferred.
- Experience with Workday is a plus.
REMOTE WORK & LOCATION REQUIREMENT
This is a fully remote position; however, candidates must reside in Pennsylvania, New Jersey, or Delaware. Successful candidate may need to attend meetings or otherwise be present in our Philadelphia office when necessary.
COMPENSATION
- Salary Range: $56,619 - $63,695
The Wistar Institute provides a comprehensive benefits package tailored to eligible employees based on their designated titles. This package includes Medical, Dental, and Vision health coverage. Wistar offers paid vacation, sick time, and observed holidays. Additional benefits include our retirement program with a defined contribution (403(b), long term and short-term disability coverage as well as tuition benefits.
The Wistar Institute is located in the University City area of Philadelphia, in the heart of the University of Pennsylvania Campus. Wistar provides resources to its faculty and staff that enable them to conduct cutting edge collaborative research and provides for outstanding intellectual environments and state-of-the-art facilities.
It is the policy of the Institute to provide equal employment opportunities to all individuals regardless of race, citizenship, ethnicity, color, creed, religion, marital status, national origin, ancestry, sex, age, veteran status, mental or physical disability (including HIV and AIDS), pregnancy, caregiver status, domestic or sexual violence victim status, sexual orientation, gender identity and expression, or on the basis of genetic information, or any other characteristic protected by federal, state, or local law, with respect to all terms and conditions of employment.
Contract Administrator Job Roles in Pennsylvania
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Search Contract Administrator Jobs in PennsylvaniaContract Administrator Jobs in Pennsylvania: Frequently Asked Questions
Which companies sponsor visas for contract administrators in Pennsylvania?
Construction management firms, defense contractors, healthcare systems, and universities are the most active sponsors. In Pennsylvania, employers like UPMC, Temple University, Turner Construction, and defense-oriented firms in the Philadelphia suburbs have a documented history of H-1B filings for contract and procurement roles. Large engineering and infrastructure companies operating across the state also sponsor regularly for contract administration positions.
Which visa types are most common for contract administrator roles in Pennsylvania?
The H-1B is the most common visa for contract administrators in Pennsylvania, as the role typically requires a bachelor's degree in business, construction management, or a related field, meeting the specialty occupation standard. Some candidates from Canada or Mexico may qualify under the TN visa in the management consultant or engineer category, depending on the role's specific duties and degree alignment.
Which cities in Pennsylvania have the most contract administrator sponsorship jobs?
Philadelphia is the primary hub, with demand driven by its concentration of healthcare systems, law firms, construction firms, and defense contractors in the surrounding suburbs. Pittsburgh is a strong secondary market, particularly in construction management, higher education, and healthcare through employers like UPMC and Carnegie Mellon University. Harrisburg sees activity in government contracting and public sector procurement roles.
How to find contract administrator visa sponsorship jobs in Pennsylvania?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to find contract administrator roles in Pennsylvania where employers are actively willing to sponsor. Rather than sorting through postings that don't mention sponsorship, Migrate Mate surfaces verified sponsoring employers in the state, including openings in Philadelphia, Pittsburgh, and surrounding regions where contract management demand is highest.
Are there any Pennsylvania-specific considerations for contract administrator visa sponsorship?
Pennsylvania's construction and healthcare sectors follow federal prevailing wage requirements tied to the H-1B, meaning employers must pay the DOL-determined wage for contract administrator roles in each metro area. Philadelphia and Pittsburgh have distinct prevailing wage levels. Candidates with degrees from Pennsylvania universities like Penn State or Drexel may find it easier to connect with in-state employers already familiar with sponsoring recent graduates in business and construction management fields.
What is the prevailing wage for sponsored contract administrator jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.