COO Visa Sponsorship Jobs in Tennessee
Tennessee's COO market spans healthcare systems like HCA Healthcare and Vanderbilt Health in Nashville, logistics and distribution hubs in Memphis, and a growing manufacturing sector statewide. International candidates pursuing COO roles here typically require H-1B visa sponsorship, with Nashville and Memphis offering the deepest concentration of employers with established immigration programs.
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Get Access To All JobsINTRODUCTION
The Program Coordinator provides comprehensive operational support for the Research and Prospect Development team within Development and Alumni Relations (DAR) to ensure effective management of departmental programs and initiatives. This role is responsible for managing team operations and administrative processes, coordinating budget and vendor activity, maintaining data systems, and supporting the overall needs of the department.
About the Work Unit:
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs. Learn more about our department at https://www.vanderbilt.edu/dar/
About You:
Our ideal candidate is a responsible, proactive, team-oriented professional who is excited to learn and work with dedicated team members who are passionate about our mission. In this role, you have the ability to work independently, take initiative, manage multiple priorities simultaneously, meet deadlines, and adapt to changing priorities. You can enjoy a flexible working environment that embraces a hybrid approach, allowing a balance of working remotely and collaborating in the office with colleagues. You will be a key contributor and valued member of the Research and Prospect Development team.
Key Functions and Expected Performance:
RPD Team Operations and Administrative Support
- Provide overall team office management support to ensure smooth daily operations.
- Assist with calendaring for team leadership during peak seasons.
- Plan and manage quarterly team meetings and events, including communications, slide deck development, logistics, vendor coordination, budget tracking, and post-event reconciliation.
- Coordinate with HR and other DAR teams to support RPD hiring processes, interview scheduling, and candidate communications as needed.
- Maintain organized electronic filing systems.
- Assist in the coordination and tracking of program initiatives and deliverables.
- Develop and maintain documentation of processes and workflows.
- Recommend improvements to enhance efficiency and effectiveness.
RPD Budget and Vendor Management
- Assist in the development, monitoring, and reconciliation of departmental budgets. Track and manage program expenses to ensure alignment with approved budgets.
- Process invoices, reimbursements, and travel expenses in accordance with institutional policies.
- Serve as primary liaison for department vendor management, including coordinating vendor contracts, payments, and trainings.
- Identify opportunities for financial process improvement and cost efficiencies.
CRM Data Management & Reporting
- Maintain a thorough knowledge of the fundraising database (Salesforce CRM) and perform routine data entry.
- Pull routine and ad hoc reports via Salesforce and Tableau to support leadership decision-making.
- Assist with the creation of event briefings and light prospect research.
- Support data projects, including tracking metrics, compiling reports, and maintaining spreadsheets.
- Maintain confidentiality and integrity of sensitive information.
Other Duties as Assigned
- Support special projects and cross-functional initiatives.
- Provide additional administrative and operational support as needed to meet evolving departmental priorities.
Supervisory Relationships:
This position has no supervisory responsibility; this position reports administratively and functionally to the Executive Director of Research and Prospect Development.
Work Environment:
This position will be a hybrid role based in Nashville, requiring approximately 1 day per week in office, depending on the business needs.
Education and Certifications:
- Bachelor’s degree, or the equivalent, is required.
Experience and Skills:
- 2+ years of relevant experience is required.
- Strong proficiency in Microsoft Excel, Word, and database systems.
- Experience with reporting tools and data management systems preferred.
- Experience with budget tracking and financial reconciliation preferred.
- Experience supporting HR processes and vendor coordination preferred.
Required Competencies
- Excellent organizational skills and attention to detail.
- Ability to manage multiple projects simultaneously and meet deadlines.
- Strong written and verbal communication skills.
- Ability to exercise discretion and maintain confidentiality.
- Strong analytical and problem-solving skills.
- Ability to work independently while contributing to a collaborative team environment.
- Professional demeanor and customer-service orientation.
- Excellent written and oral communication skills.
- Proven ability to work collaboratively across teams and academic disciplines, fostering partnerships and aligning priorities.
- Experience managing multiple projects simultaneously and meeting deadlines in a dynamic and evolving environment.
- The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude.
INTRODUCTION
The Program Coordinator provides comprehensive operational support for the Research and Prospect Development team within Development and Alumni Relations (DAR) to ensure effective management of departmental programs and initiatives. This role is responsible for managing team operations and administrative processes, coordinating budget and vendor activity, maintaining data systems, and supporting the overall needs of the department.
About the Work Unit:
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs. Learn more about our department at https://www.vanderbilt.edu/dar/
About You:
Our ideal candidate is a responsible, proactive, team-oriented professional who is excited to learn and work with dedicated team members who are passionate about our mission. In this role, you have the ability to work independently, take initiative, manage multiple priorities simultaneously, meet deadlines, and adapt to changing priorities. You can enjoy a flexible working environment that embraces a hybrid approach, allowing a balance of working remotely and collaborating in the office with colleagues. You will be a key contributor and valued member of the Research and Prospect Development team.
Key Functions and Expected Performance:
RPD Team Operations and Administrative Support
- Provide overall team office management support to ensure smooth daily operations.
- Assist with calendaring for team leadership during peak seasons.
- Plan and manage quarterly team meetings and events, including communications, slide deck development, logistics, vendor coordination, budget tracking, and post-event reconciliation.
- Coordinate with HR and other DAR teams to support RPD hiring processes, interview scheduling, and candidate communications as needed.
- Maintain organized electronic filing systems.
- Assist in the coordination and tracking of program initiatives and deliverables.
- Develop and maintain documentation of processes and workflows.
- Recommend improvements to enhance efficiency and effectiveness.
RPD Budget and Vendor Management
- Assist in the development, monitoring, and reconciliation of departmental budgets. Track and manage program expenses to ensure alignment with approved budgets.
- Process invoices, reimbursements, and travel expenses in accordance with institutional policies.
- Serve as primary liaison for department vendor management, including coordinating vendor contracts, payments, and trainings.
- Identify opportunities for financial process improvement and cost efficiencies.
CRM Data Management & Reporting
- Maintain a thorough knowledge of the fundraising database (Salesforce CRM) and perform routine data entry.
- Pull routine and ad hoc reports via Salesforce and Tableau to support leadership decision-making.
- Assist with the creation of event briefings and light prospect research.
- Support data projects, including tracking metrics, compiling reports, and maintaining spreadsheets.
- Maintain confidentiality and integrity of sensitive information.
Other Duties as Assigned
- Support special projects and cross-functional initiatives.
- Provide additional administrative and operational support as needed to meet evolving departmental priorities.
Supervisory Relationships:
This position has no supervisory responsibility; this position reports administratively and functionally to the Executive Director of Research and Prospect Development.
Work Environment:
This position will be a hybrid role based in Nashville, requiring approximately 1 day per week in office, depending on the business needs.
Education and Certifications:
- Bachelor’s degree, or the equivalent, is required.
Experience and Skills:
- 2+ years of relevant experience is required.
- Strong proficiency in Microsoft Excel, Word, and database systems.
- Experience with reporting tools and data management systems preferred.
- Experience with budget tracking and financial reconciliation preferred.
- Experience supporting HR processes and vendor coordination preferred.
Required Competencies
- Excellent organizational skills and attention to detail.
- Ability to manage multiple projects simultaneously and meet deadlines.
- Strong written and verbal communication skills.
- Ability to exercise discretion and maintain confidentiality.
- Strong analytical and problem-solving skills.
- Ability to work independently while contributing to a collaborative team environment.
- Professional demeanor and customer-service orientation.
- Excellent written and oral communication skills.
- Proven ability to work collaboratively across teams and academic disciplines, fostering partnerships and aligning priorities.
- Experience managing multiple projects simultaneously and meeting deadlines in a dynamic and evolving environment.
- The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude.
COO Job Roles in Tennessee
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Search COO Jobs in TennesseeCOO Jobs in Tennessee: Frequently Asked Questions
Which companies sponsor visas for COOs in Tennessee?
Healthcare organizations lead COO visa sponsorship in Tennessee, with HCA Healthcare, Vanderbilt University Medical Center, and Community Health Systems all maintaining active H-1B sponsorship programs. FedEx and AutoZone in Memphis also have immigration infrastructure for senior leadership hires. Technology companies concentrated in the Nashville Corridor and larger manufacturing firms have sponsored COO-level roles, though sponsorship at the C-suite level is evaluated case by case.
Which visa types are most common for COO roles in Tennessee?
The H-1B is the most common visa for COO roles in Tennessee, as the position qualifies as a specialty occupation requiring a directly related bachelor's degree or higher in business, operations management, or a related field. Executives transferring within multinational companies may qualify for the L-1A intracompany transferee visa. Candidates with extraordinary achievement in their field may pursue the O-1A, though this requires substantial documented recognition.
Which cities in Tennessee have the most COO sponsorship jobs?
Nashville accounts for the majority of COO-level sponsorship activity in Tennessee, driven by its concentration of healthcare systems, financial services firms, and a rapidly expanding technology sector. Memphis follows, with logistics, supply chain, and distribution companies regularly hiring at the operations leadership level. Knoxville has a smaller but active market tied to the University of Tennessee Health Science Center and regional manufacturing operations.
How to find coo visa sponsorship jobs in Tennessee?
Migrate Mate is the most direct way to find COO visa sponsorship jobs in Tennessee, as the platform filters specifically for roles where employers have indicated sponsorship willingness. Because COO positions are senior and often filled through targeted searches rather than broad postings, filtering by Tennessee and checking sponsorship status on Migrate Mate saves significant time compared to manually researching individual employers.
Are there state-specific considerations for COO visa sponsorship in Tennessee?
Tennessee has no state income tax on wages, which can factor into compensation structuring for COO offers, though prevailing wage requirements under H-1B rules are set at the federal level by the Department of Labor regardless of state tax treatment. Nashville's healthcare industry concentration means many COO openings are tied to regulated health system environments, where immigration petitions can involve additional compliance review due to the nature of the employer's operations.
What is the prevailing wage for sponsored coo jobs in Tennessee?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.