Project Coordinator Visa Sponsorship Jobs in Washington DC

Description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Receptionist Project Coordinator to join our team in our Washington D.C. office. This is an essential position that will require five days in-office. This position is responsible for being an ambassador for the Washington, D.C. office by greeting clients; answering and directing incoming calls for the main phone lines; maintaining the office conference room calendar; assisting visitors, attorneys and staff with a variety of matters; receiving deliveries; supporting team meetings and office events; coordinating projects with the lead office project coordinator; and other tasks as may be assigned. This role also provides administrative, operational, and logistical support to ensure the smooth day-to-day functioning of the office. This individual exercises sound judgment, discretion, and professionalism in a fast-paced legal environment and plays a critical role in maintaining office efficiency and service excellence. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a Typical Day You Will

- Serve as the primary point of contact for the Washington, D.C. office, setting the standard for client service and professionalism
- Answer and screen incoming calls for the office promptly and professionally
- Answer attorney lines that bounce back to reception and offer to take detailed messages or transfer to voicemail as directed. Send messages via email when necessary
- Greet clients, visitors and vendors; notify attorneys and/or staff of their arrival in a timely manner; escort visitors to scheduled conference rooms and offices and ensure their needs are met; arrange for a host to escort if necessary
- Communicate with attorneys and staff regarding a variety of inquiries and requests for assistance, e.g. scheduling reservable offices, ordering cars, etc.
- Monitor Concierge email inbox and respond to email messages, send office-wide updates and announcements as needed, create, and distribute daily and weekly office schedule updates
- Create event flyers and draft invitations using Canva, submit for approval, and rotate them on the main kiosk; order business cards for new attorneys
- Coordinate office events with the lead project coordinator, including follow-up as necessary to ensure smooth execution
- Monitor set-ups in conference rooms daily including food catering orders appropriate for the number of guests, equipment set up and communication with support teams involved. Contact office services when conference rooms are vacated for timely clean up; assist the team with setting up and breaking down meetings as needed
- Obtain appropriate charge-back information for catering orders, maintain log of attorney/client dietary restrictions and catering preferences
- Maintain phones listings for new hires and departures; coordinate with administration regarding new assignments, numbers, and extensions
- Receive hand delivered client documents and notify mailroom
- Assist staff and attorneys with reserving conference/meeting/visitor rooms. Maintain reception area, i.e. keep visitor coat closet in order and assist in returning missing items to their respective owners; manage reception magazine rack and floral arrangements
- Assist with visitors of the firm: enter guests into building security system; manage visiting office schedules; confirm visits daily; create and distribute appropriate name tags for visitor offices; distribute and collect security badges for visitors; update security badge logs, assist with copying or faxing as needed
- Interact with building security: coordinate scheduled and unscheduled visitor arrivals; report spills, temperature requests, lighting, electrical and any related facilities issues using the databases to track job orders
- Assist with other clerical tasks as needed, including time entry
- Provide team coverage of Receptionist shifts on the West Coast and NYC office as needed
- Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches, and meetings

Join Us If You Have

- 3+ years’ experience as receptionist or administrative assistance in an office environment required; experience using a multi-line phone system preferred
- High school graduate or GED equivalent required; advanced education preferred
- Excellent communication and interpersonal skills, including the ability to maintain effective working relationships and communicate verbally and in writing in a professional, courteous manner with clients, firm members, and other business contacts
- Strong problem-solving skills with the ability to anticipate needs and act proactively
- Ability to interact with lawyers and staff at all levels
- Ability to take ownership of projects and handle multiple projects simultaneously
- Ability to operate standard office equipment such as fax machine, copiers, scanners, phones and computer
- Demonstrated proficiency MS Office products required (MS Office 2010 preferred); must type 45 wpm
- Demonstrated ability to communicate in writing and have excellent grammar; spelling and proofreading skills
- Ability to pay close attention to detail and be highly organized and accurate, and use good judgment
- Demonstrated ability to maintain regular attendance and punctuality, and maintain a professional appearance
- Demonstrated ability to thrive in a high-pressure, client-facing professional services environment
- Ability to work extended hours or periodically change work schedule/hours if needed, required. Flexibility to work overtime, if needed
- Previous experience in a law-firm or professional services organization, supporting a multi-office environment, preferred

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

District of Columbia

The annualized salary range for this position in Washington D.C. is $57,000 to $63,000 ($29.23 to $32.31 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here:

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected].