Program Specialist Visa Sponsorship Jobs in Washington
Program specialist roles in Washington attract strong visa sponsorship interest, driven by major employers like Amazon, Microsoft, Boeing, and the University of Washington across Seattle, Redmond, and Bellevue. Federal agencies and research institutions in the state also hire program specialists regularly, making Washington one of the more active states for internationally sponsored positions in this field.
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Get Access To All JobsGeneral Summary
Posting open until filled. Priority consideration for applications received by June 7, 2026.
The Program Specialist 2 (PS2) provides front office on-campus support for Academic Affairs administration, including welcoming visitors, answering questions, providing directions, processing mail and responding to inquiries; answer and refer questions from faculty, staff, students, and the public concerning college services & policies; Manage office records, including electronic and manual filing systems.
This position is a classified full-time, represented position and is eligible for overtime.
Salary Information:
The above salary range reflects the starting step of Range 42 (Step C) and ending step (Step M) salary for this classified position and includes a 5% King County compensation provision. As a new classified employee, based on annual increments, it will take 5 years to reach Step L on the salary schedule, 11 years to reach step M on the salary schedule. This does not reflect any contractual changes; legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.
Essential Tasks
Reporting to the Assistant Director of the Office of Instruction, this position will:
Office Support
- Manage and coordinate multiple executive calendars, including scheduling meetings, prioritizing appointments, resolving conflicts, and ensuring efficient time management across competing priorities;
- Monitor and manage multiple email inboxes, ensuring timely responses, prioritizing communications, updating distribution lists, and effectively organizing correspondence to support efficient workflow and decision-making;
- Maintain and regularly update website and Canvas course content to ensure accuracy, relevance, and alignment with organizational standards, including posting announcements, managing pages, and troubleshooting issues as needed;
- Gather and compile relevant information from various sources to design, draft, and distribute the academic affairs newsletter, ensuring clear, engaging, and accurate communication aligned with organizational objectives;
- Provide comprehensive meeting and event support by coordinating logistics, managing event schedules, liaising with vendors, coordinating catering, and ensuring all materials and resources are prepared, set up, and available for successful execution of meetings, events, and workshops;
- Provide logistical support during meetings, including taking accurate meeting minutes, managing attendance records, setting up IT equipment and monitoring virtual meeting room in case of hybrid meetings, and distributing follow-up documentation to ensure effective meeting outcomes;
- Coordinate and execute purchasing activities, including maintaining and monitoring office supplies, processing requisitions, managing purchase card transactions, confirming purchases do not exceed budget limitations, tracking orders, and ensuring compliance with procurement policies and procedures to support program operations effectively;
- Prepare and process personal services contracts, including drafting agreements, ensuring compliance with organizational policies and regulations, obtaining necessary approvals, and tracking contract execution and renewals;
- Maintain and monitor articulation agreements;
- Lead logistical processes of a variety of functions within the Office of Instruction, including the annual syllabus review and the marketing request process, by monitoring incoming information, tracking progress, following up with stakeholders accordingly, and ensuring the timely execution of tasks to support program operations efficiently;
- Coordinate travel logistics, including communicating with attendees to compile travel preferences, making purchases, communicating with stakeholders about the overall process, submitting travel authority requests on behalf of attendees, preparing itineraries, and compiling necessary documentation to facilitate reimbursement processes in compliance with organizational policies and procedures;
- Direct, supervise, train and assign work to student workers and 1,000-hour office assistant;
- Complete special projects as assigned and ensure projects comply with college policies and applicable laws and regulations;
- Attend meetings, participate in campus community events and activities;
- Analyzes current processes to identify strengths and weaknesses. Develop recommendations for improvements and work with teams to implement them;
- In collaboration with other Program Specialists, provide coverage in case of vacancies or extended leave;
- In collaboration with other Program Specialists, provide training to new Program Specialists on departmental processes, as assigned;
- Other duties as assigned.
Faculty Support
- In collaboration with relevant stakeholders, maintain a list of part-time faculty due for evaluation, provide Department Coordinators with relevant information ahead of the quarter, and track completed evaluations;
- In collaboration with the Director of Instructional Planning and Budgets, support the faculty stipend process, including preparing stipend forms, monitoring incoming stipend requests, reviewing stipend requests for completeness and accuracy, and entering stipends into ctcLink for payment;
- Support logistical processes according to departmental standards related to faculty advisor assignments, part-time faculty and moonlight contracts;
- Provide logistical support for the catalog process, including collaborating with other divisions of the college to verify and update relevant information in the catalog.
Ability to:
- Communicate effectively, both written and verbally;
- Proficiently use Microsoft/Google office products;
- Update department website;
- Work independently with a high degree of accuracy and efficiency;
- Work and interact effectively with colleagues, staff, students, administrators and others of various cultural, social-economic backgrounds and abilities;
- Adhere to project timelines and details with strong organizational skills;
- Work as a strong team player.
Qualifications
Minimum Qualifications:
- Three years full-time administrative experience supporting projects or large volume of calendar scheduling; AND
- One year of full-time customer service experience.
Preferred Qualifications:
- Experience using PeopleSoft;
- Experience working in a college or state employment setting.
Desired Qualifications:
- Experience working in a community college or other academic setting;
- Experience working with first generations students, students of color or immigrants, or with organizations serving underrepresented communities.
Supplemental Information
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
THE COLLEGE
Founded in 1961, Highline College was the first community college to be established in King County and is one of 34 community and technical colleges. More than 350,000 alumni have graduated from Highline over the years. Nestled between Seattle and Tacoma, we are located on the traditional village sites of the Muckleshoot, Puyallup and many other Coast Salish tribes.
Highline prioritizes access for all students, staff, and faculty, which is evident in our Mission, Vision, and Values. We are proud Highline strives to improve access to Education for our student community. Those who come to our college bring unique personal experiences, beliefs, and perspectives and make us better. We strive to provide and highlight resources to support our students, staff, and faculty by fostering a equal opportunity focused workplace that reflects the communities we serve.
MISSION AND VISION
As an essential part of our mission and vision, diversity, equity and inclusion are promoted and fostered in all aspects of college life.
APPLICATION PROCEDURE
Your online application must include the following to be considered complete:
-
A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;
-
A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for the position.
CONDITIONS OF EMPLOYMENT:
- National Criminal Background Check may be required;
- This position is covered under the Washington Public Employees Association (WPEA) bargaining agreement.
APPLICATIONS MUST BE FILED ONLINE AT:
https://www.governmentjobs.com/careers/highline
NEED APPLICATION HELP?
Should you have any difficulties uploading your documents or navigating the application process, please contact NEOGOV Technical Support at 1-855-524-5627, Monday - Friday 6:00 AM to 6:00 PM Pacific Time.
HIGHLINE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
Highline College is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identities. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status.
REASONABLE ACCOMMODATIONS
The College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at (206) 592-3812. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
TITLE IX POLICY
Highline College complies with Title IX regulations. For details on our policies, see our website https://humanresources.highline.edu/faculty-and-staff/policies/title-ix/
The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.
NON-DISCRIMINATION STATEMENT
The college provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).
The Title IX Coordinator, Danielle Slota, can be reached at (206) 592-3600 or DSlota@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 12, President’s Office.
For accessibility needs, Melanie Lawson, can be reached at (206) 592-3320 or MLawson@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 12, Human Resources.
The Vice President of Human Resources, Melanie Lawson, can be reached at (206) 592-3320 or MLawson@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 12, Human Resources.
You can receive this information in an alternate format by contacting hrstaff@highline.edu.
General Summary
Posting open until filled. Priority consideration for applications received by June 7, 2026.
The Program Specialist 2 (PS2) provides front office on-campus support for Academic Affairs administration, including welcoming visitors, answering questions, providing directions, processing mail and responding to inquiries; answer and refer questions from faculty, staff, students, and the public concerning college services & policies; Manage office records, including electronic and manual filing systems.
This position is a classified full-time, represented position and is eligible for overtime.
Salary Information:
The above salary range reflects the starting step of Range 42 (Step C) and ending step (Step M) salary for this classified position and includes a 5% King County compensation provision. As a new classified employee, based on annual increments, it will take 5 years to reach Step L on the salary schedule, 11 years to reach step M on the salary schedule. This does not reflect any contractual changes; legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.
Essential Tasks
Reporting to the Assistant Director of the Office of Instruction, this position will:
Office Support
- Manage and coordinate multiple executive calendars, including scheduling meetings, prioritizing appointments, resolving conflicts, and ensuring efficient time management across competing priorities;
- Monitor and manage multiple email inboxes, ensuring timely responses, prioritizing communications, updating distribution lists, and effectively organizing correspondence to support efficient workflow and decision-making;
- Maintain and regularly update website and Canvas course content to ensure accuracy, relevance, and alignment with organizational standards, including posting announcements, managing pages, and troubleshooting issues as needed;
- Gather and compile relevant information from various sources to design, draft, and distribute the academic affairs newsletter, ensuring clear, engaging, and accurate communication aligned with organizational objectives;
- Provide comprehensive meeting and event support by coordinating logistics, managing event schedules, liaising with vendors, coordinating catering, and ensuring all materials and resources are prepared, set up, and available for successful execution of meetings, events, and workshops;
- Provide logistical support during meetings, including taking accurate meeting minutes, managing attendance records, setting up IT equipment and monitoring virtual meeting room in case of hybrid meetings, and distributing follow-up documentation to ensure effective meeting outcomes;
- Coordinate and execute purchasing activities, including maintaining and monitoring office supplies, processing requisitions, managing purchase card transactions, confirming purchases do not exceed budget limitations, tracking orders, and ensuring compliance with procurement policies and procedures to support program operations effectively;
- Prepare and process personal services contracts, including drafting agreements, ensuring compliance with organizational policies and regulations, obtaining necessary approvals, and tracking contract execution and renewals;
- Maintain and monitor articulation agreements;
- Lead logistical processes of a variety of functions within the Office of Instruction, including the annual syllabus review and the marketing request process, by monitoring incoming information, tracking progress, following up with stakeholders accordingly, and ensuring the timely execution of tasks to support program operations efficiently;
- Coordinate travel logistics, including communicating with attendees to compile travel preferences, making purchases, communicating with stakeholders about the overall process, submitting travel authority requests on behalf of attendees, preparing itineraries, and compiling necessary documentation to facilitate reimbursement processes in compliance with organizational policies and procedures;
- Direct, supervise, train and assign work to student workers and 1,000-hour office assistant;
- Complete special projects as assigned and ensure projects comply with college policies and applicable laws and regulations;
- Attend meetings, participate in campus community events and activities;
- Analyzes current processes to identify strengths and weaknesses. Develop recommendations for improvements and work with teams to implement them;
- In collaboration with other Program Specialists, provide coverage in case of vacancies or extended leave;
- In collaboration with other Program Specialists, provide training to new Program Specialists on departmental processes, as assigned;
- Other duties as assigned.
Faculty Support
- In collaboration with relevant stakeholders, maintain a list of part-time faculty due for evaluation, provide Department Coordinators with relevant information ahead of the quarter, and track completed evaluations;
- In collaboration with the Director of Instructional Planning and Budgets, support the faculty stipend process, including preparing stipend forms, monitoring incoming stipend requests, reviewing stipend requests for completeness and accuracy, and entering stipends into ctcLink for payment;
- Support logistical processes according to departmental standards related to faculty advisor assignments, part-time faculty and moonlight contracts;
- Provide logistical support for the catalog process, including collaborating with other divisions of the college to verify and update relevant information in the catalog.
Ability to:
- Communicate effectively, both written and verbally;
- Proficiently use Microsoft/Google office products;
- Update department website;
- Work independently with a high degree of accuracy and efficiency;
- Work and interact effectively with colleagues, staff, students, administrators and others of various cultural, social-economic backgrounds and abilities;
- Adhere to project timelines and details with strong organizational skills;
- Work as a strong team player.
Qualifications
Minimum Qualifications:
- Three years full-time administrative experience supporting projects or large volume of calendar scheduling; AND
- One year of full-time customer service experience.
Preferred Qualifications:
- Experience using PeopleSoft;
- Experience working in a college or state employment setting.
Desired Qualifications:
- Experience working in a community college or other academic setting;
- Experience working with first generations students, students of color or immigrants, or with organizations serving underrepresented communities.
Supplemental Information
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
THE COLLEGE
Founded in 1961, Highline College was the first community college to be established in King County and is one of 34 community and technical colleges. More than 350,000 alumni have graduated from Highline over the years. Nestled between Seattle and Tacoma, we are located on the traditional village sites of the Muckleshoot, Puyallup and many other Coast Salish tribes.
Highline prioritizes access for all students, staff, and faculty, which is evident in our Mission, Vision, and Values. We are proud Highline strives to improve access to Education for our student community. Those who come to our college bring unique personal experiences, beliefs, and perspectives and make us better. We strive to provide and highlight resources to support our students, staff, and faculty by fostering a equal opportunity focused workplace that reflects the communities we serve.
MISSION AND VISION
As an essential part of our mission and vision, diversity, equity and inclusion are promoted and fostered in all aspects of college life.
APPLICATION PROCEDURE
Your online application must include the following to be considered complete:
-
A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;
-
A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for the position.
CONDITIONS OF EMPLOYMENT:
- National Criminal Background Check may be required;
- This position is covered under the Washington Public Employees Association (WPEA) bargaining agreement.
APPLICATIONS MUST BE FILED ONLINE AT:
https://www.governmentjobs.com/careers/highline
NEED APPLICATION HELP?
Should you have any difficulties uploading your documents or navigating the application process, please contact NEOGOV Technical Support at 1-855-524-5627, Monday - Friday 6:00 AM to 6:00 PM Pacific Time.
HIGHLINE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
Highline College is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identities. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status.
REASONABLE ACCOMMODATIONS
The College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at (206) 592-3812. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
TITLE IX POLICY
Highline College complies with Title IX regulations. For details on our policies, see our website https://humanresources.highline.edu/faculty-and-staff/policies/title-ix/
The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.
NON-DISCRIMINATION STATEMENT
The college provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).
The Title IX Coordinator, Danielle Slota, can be reached at (206) 592-3600 or DSlota@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 12, President’s Office.
For accessibility needs, Melanie Lawson, can be reached at (206) 592-3320 or MLawson@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 12, Human Resources.
The Vice President of Human Resources, Melanie Lawson, can be reached at (206) 592-3320 or MLawson@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 12, Human Resources.
You can receive this information in an alternate format by contacting hrstaff@highline.edu.
Program Specialist Job Roles in Washington
See all 104+ Program Specialist Jobs in Washington
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Search Program Specialist Jobs in WashingtonProgram Specialist Jobs in Washington: Frequently Asked Questions
Which companies sponsor visas for program specialists in Washington?
Amazon, Microsoft, Boeing, and the University of Washington are among the most active visa sponsors for program specialist roles in Washington. State agencies, nonprofits, and federally funded research organizations in Seattle and the surrounding Puget Sound region also sponsor program specialists with some regularity, particularly for roles tied to technology, public health, and aerospace program management.
Which visa types are most common for program specialist roles in Washington?
The H-1B visa is the most common visa category for program specialist positions in Washington, provided the role requires a specific bachelor's degree or higher in a relevant field. Some positions at universities or nonprofit research institutions may qualify for cap-exempt H-1B petitions. Canadian and Mexican nationals may also qualify under the TN visa for certain program management classifications.
Which cities in Washington have the most program specialist sponsorship jobs?
Seattle is by far the most active city for program specialist sponsorship in Washington, anchored by its concentration of technology companies, healthcare systems, and research institutions. Redmond and Bellevue also see consistent demand through Microsoft and mid-sized tech employers. Spokane and Tacoma have a smaller but present sponsorship market, mainly through public sector and university-affiliated employers.
How to find program specialist visa sponsorship jobs in Washington?
Migrate Mate is built specifically for international job seekers and filters program specialist roles in Washington by visa sponsorship eligibility, saving you from sifting through listings that won't lead anywhere. The platform surfaces positions from employers with documented sponsorship histories in the state, which is particularly useful given how spread out Washington's sponsorship activity is across tech, government, and higher education sectors.
Are there any Washington-specific considerations for program specialists seeking visa sponsorship?
Washington's prevailing wage requirements under the H-1B program are heavily influenced by the Seattle metropolitan area's competitive compensation standards, which tend to set a higher wage floor than many other states. Program specialists targeting roles in federally funded agencies or tribal organizations in Washington should also note that some positions carry unique hiring authority structures that can affect sponsorship eligibility and timelines.
What is the prevailing wage for sponsored program specialist jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.